Assistant director of and career services - civil and environmental engineering

Assistant Director of Alumni and Career Services

Civil and Environmental Engineering

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Civil and Environmental Engineering in The Grainger College of Engineering seeks applicants for Assistant Director of Alumni and Career Services position. This position is responsible for providing leadership to build strong positive relationships between the Department of Civil and Environmental Engineering (CEE) and its students, alumni, and friends. Plan, coordinate, publicize, and staff various alumni and student-related events and programs. Support planning, coordination, staffing, and logistics of departmental events including but not limited to award ceremonies, research workshops, meetings with industry partners, advisory board meetings, and career fairs.

Duties and Responsibilities:

Alumni Development:

• Independently maintain and implement a comprehensive programming plan to encourage connection between students, alumni, and the department, including regional and international events hosted by both the CEE Alumni Association (CEEAA) Board of Directors and the Young Engineers Division, and professional development activities.
• Provide administrative support to CEE Alumni Association Board and its Young Engineers Division.
• Plan and execute events for alumni, students, and industry contacts, including but not limited to Chicago Alumni Dinner, CEEAA Board meetings, Distinguished Faculty Luncheon, Chicago Windy City Social, St. Louis Social, CEE Golf outing, Faculty-Alumni Interaction Webinars, and CEE Tailgate and future activities.
• Coordinate phone calling initiative with the CEEAA Board of Directors for student recruitment.
• Support and Coordinate nominations for CEEAA, campus, college, and department alumni awards with the office of the Department Head

• 
  Support the CEEAA Board election including soliciting and preparing self-nominations for CEEAA Board of Directors.
• Keep abreast of best practices and procedures in the alumni/corporate/student relations arena and advise department leadership on desirable changes to CEE’s programs.
• Track expenses and revenue from all events and the CEE job fairs according to departmental policy.
• Track alumni activities through the TED alumni database, including event registrations, email correspondence, board activity and visit reports. Serve as unit liaison to the University of Illinois Alumni Association and UIF Annual Giving Program.
• Participate in CEE area conferences with large alumni populations by hosting alumni events and providing CEE swag giveaways and CEE Lapel pins at a booth during conference including T.H.E. conference, International conference on transportation Geotechnics, TES Conference, and AWWA.

Department Support:

• Support organization of dinners and receptions for faculty investitures.
• Support Staff and Faculty Awards reception.
• Provide administrative support for the Industry Partners Program
• Plan and implement Staff Brain Breaks.
• Support logistics, registration and scheduling of CEE events, advisory Board meetings, research and professional development workshops and research center events
• Order and manage CEE swag and gifts for CEE department

Student Support and Career Services:

• Plan and execute student support and career services events including but not limited to two annual CEE job fairs, nine-session Backpack to Briefcase professional development series for students, and CEE graduation receptions.
• Facilitate and manage CEE Job Shadow Program in conjunction with the Student Committee of the CEEAA Board of Directors.
• Support the Graduate program including GLCM program and planned student enrichment programs.

Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree.
• A total of four (4) years (48 months) of work experience in program management.

Preferred Qualifications:

• Familiarity with university business and operating processes.
• Experience using Webtools and Handshake.
• Experience planning and executing job fairs.
• Experience planning and executing both in-person and virtual events.

Knowledge, Skills and Abilities:

• Excellent project management and organization skills.
• Ability to handle multiple duties simultaneously.
• Excellent oral and written communication skills.
• Independence and initiative to work without direct supervision.

APPOINTMENT INFORMATION

This is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $60,000 - $70,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University’s Workplace Flexibility policy. Sponsorship for work authorization is not available for this position.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by 6:00 pm (CST) on February 12, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Stacie Mertes, smertes@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1028479
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu