Nov 11, 2025
Administrative program assistant
- Oregon State University
- Oregon, USA
Job Description
Temporary Administrative Program Assistant
Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
To ensure full consideration, applications must be received by November 18, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for this position.
Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Paul Ries
paul.ries@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for this position.
Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Paul Ries
paul.ries@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Position Details
Position Information
Department
Forestry & Natrl Res Ext (FOR)
Classification Title
Temp Admin Program Assist
Job Title
Temporary Administrative Program Assistant
Appointment Type
Temporary Staff
Job Location
Oregon
Benefits Eligible
Not benefits eligible
Remote or Hybrid option?
Yes
Employment Category
Temporary
Job Summary
This recruitment will be used to fill one part-time (approximately 20 hours per week) Temporary Administrative Program Assistant position for the Department of Forestry and Natural Resources as part of the Division of Extension and Engagement at Oregon State University (OSU).
This position for the Division of Extension and Engagement’s Extension Urban Forestry and Natural Program with Oregon State University (OSU) is housed within the Forestry and Natural Resources Extension Program, within the College of Forestry.
This position will support the OSU Extension Statewide Urban Forestry program, working with academic and professional faculty planning, organizing, developing, and delivering educational programming. This position provides critical support for the urban forestry program throughout Oregon. The work consists primarily of science delivery and communication support and database management. This individual will assist the two Urban Forestry Extension Specialists with the development of a needs assessment, planning of digital outreach and education materials, identifying and communicating with potential partners throughout Oregon, and some program planning.
Active and effective communication with Urban Forestry Extension Specialists is essential.
This position assists with ensuring that educational programs and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language/visual access regulations.
The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs, and resources.
About OSU Urban Forestry Statewide Extension:
The Urban Forestry Program is a newly created program intended to serve urban and urbanizing communities throughout the state. OSU Extension provides research-based knowledge and education that strengthens local economies, sustains natural resources, and promotes healthy communities, families, and individuals. OSU Extension employees and trained volunteers provide non-formal community educational programs and information services to community members, professionals, and organizations throughout Oregon.
About the Division:
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, please visit: https://engagement.oregonstate.edu/.
Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
This position provides general support for the Urban Forestry program.
95% Extension Programming Support
- Prepare educational information for the public in the form of brochures, factsheets, web articles, PowerPoint presentations, newsletter articles, and other needed resources.
- Communicate with the public and other Extension professionals regarding urban forestry program activities and objectives, and forward questions about technical matters as appropriate.
- Review/update educational content on the OSU Extension Urban Forestry website and social media, including events, news, announcements, posting videos, and adding images.
- Coordinate and assist in the execution of training programs by managing participant registration systems and supporting program promotion through direct outreach to partners and developing promotional materials.
- Promote educational events through media such as fliers, newsletter announcements, and social media.
- Establish and maintain professional relationships with appropriate organizations, societies, and individuals.
- Collect, input, organize, and maintain data in Excel spreadsheets.
- Create digital materials, including reports and graphics.
5% Service & Professional Development
- Participate fully as a member of the OSU Forestry and Natural Resources Extension Team, attend meetings, and contribute to the functioning of the Program.
- Participate in professional development activities as appropriate.
What We Require
Three years of office experience which included two years at full performance level and experience generating documents; and lead work responsibility or coordination of office procedures.
What You Will Need
- Demonstrated oral and written communication skills.
- Ability to work independently with minimal supervision.
- General knowledge and ability to use computers for word processing, data management, and communications, including proficiency with information technology, collaborative work platforms, and professional office software such as or similar to Microsoft Applications.
- A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
- Demonstrated ability to work collaboratively as a team member with other professionals and community members.
- Ability to communicate successfully and inclusively with broad and diverse groups with varying backgrounds and communication styles and expectations.
What We Would Like You to Have
- Education and/or experience (paid or volunteer) related to youth development programs, adult education, teaching, or program delivery.
- Demonstrated understanding and interest, experience, or education in natural resources, arboriculture, and/or urban forestry.
- Ability to navigate and synthesize scientific literature for the development of technical materials for community members and professionals.
- Ability to learn and adapt to using multiple digital communication systems, including website software, email newsletters, social media, videos, and other tools in a changing technological environment.
- Demonstrated experience with volunteer programs.
Working Conditions / Work Schedule
- Work hours are generally 8 A.M. to 5 P.M. from Monday through Friday, however, some work on weekday nights and weekends may be required.
- This position has regular contact with the public by telephone or email, to promote awareness or interest in a program. This position works collaboratively with colleagues.
- Work performed includes operation of standard office equipment such as computers, tablet devices, phones, copiers and printers, calculators, and filing cabinets.
- The visual capacity to review and edit documents, and the ability to frequently remain in a stationary position, operate a computer and other standard office equipment, and converse by telephone and in person is required.
- Work can be conducted remotely, as agreed upon by employee and supervisors.
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Salary
$20.98
Max Salary
$31.63
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/174080
Posting Detail Information
Posting Number
P05457CT
Number of Vacancies
1
Anticipated Appointment Begin Date
01/05/2026
Anticipated Appointment End Date
Posting Date
11/03/2025
Full Consideration Date
11/18/2025
Closing Date
12/10/2025
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by November 18, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for this position.
Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Paul Ries
paul.ries@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for this position.
Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Paul Ries
paul.ries@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Supplemental Questions
ID
8d8c0903c315cc2ff0d6c696680b9114
