Office Manager

Office Manager – Behavioral Health Services

Company: Stepping Stones LLC
Location: Lexington
Position Type: Full-Time

Join Our Team

Stepping Stones LLC is seeking a motivated, organized, and compassionate Office Manager to oversee daily office operations within our Behavioral Health Program in Lexington, Kentucky. This position plays a critical role in ensuring the office environment remains structured, therapeutic, professional, and compliant with all company and HIPAA standards.

The ideal candidate will be dependable, organized, able to multitask in a fast-paced environment, and passionate about helping individuals in recovery and behavioral health treatment settings.

Job Responsibilities

• Manage the daily flow and operations of the office environment
• Ensure clients are attending scheduled groups and programming
• Coordinate and organize transportation for clients attending services
• Complete food and supply orders for PHP/client lunches
• Prepare and organize daily lunch services for clients
• Monitor and ensure all company policies and procedures are being followed
• Ensure office schedules and programming schedules are maintained
• Report directly to the Program Director and Executive Leadership
• Help maintain a safe, professional, and therapeutic treatment environment
• Ensure HIPAA compliance and confidentiality standards are maintained at all times
• Assist with administrative duties, documentation, scheduling, and office organization
• Communicate effectively with clinical staff, peer support staff, and leadership
• Address operational concerns promptly and professionally

Qualifications

• High school diploma or GED required
• Prior office management, healthcare, behavioral health, or administrative experience preferred
• Strong organizational and leadership skills
• Ability to work in a fast-paced behavioral health environment
• Excellent communication and problem-solving skills
• Ability to maintain professionalism and confidentiality
• Experience with scheduling, transportation coordination, and office oversight preferred
• Knowledge of HIPAA and professional boundaries strongly preferred

What We’re Looking For

We are looking for someone who can help create structure, accountability, and a positive therapeutic atmosphere for both clients and staff. The ideal candidate must be reliable, team-oriented, professional, and able to lead by example.

Benefits

• Competitive Pay
• Supportive Team Environment
• Opportunity for Growth
• Meaningful Work Helping Individuals in Recovery
• Professional Development Opportunities

How to Apply

Please submit your resume and references to:
Email: josh.clay@steppingstonesrh.com

Stepping Stones LLC is an Equal Opportunity Employer and maintains a drug-free workplace.

Pay: $16.00 - $16.50 per hour

Work Location: In person