567 administrative assistant jobs found in Chicago, IL

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Day (United States of America) Location Outpatient Services at 1440 N Dayton Job Description General Summary: The Administrative Assistant performs a wide range of administrative support responsibilities for leaders to help facilitate the efficient operation of the Unit/Department/Division. Essential Job Functions Provides administrative clerical support to a Director (reporting to Sr. Director) and/or Physician (non-division/department head) and their respective staff. Prepares...

Position Purpose   Ronald McDonald House Global is seeking a highly skilled, proactive, and collaborative Administrative Assistant to provide executive-level administrative support to senior leaders across the organization. This role will primarily support the Chief Philanthropy Officer and the Chief Marketing & Communications Officer, while also providing back-up administrative support for other members of the Senior Leadership Team as needed. The Administrative Assistant plays a critical role in ensuring senior leaders are prepared, organized, and able to focus on advancing the mission of Ronald McDonald House Global. This individual brings professionalism, sound judgment, discretion, and a strong service mindset, and thrives in a fast-paced, mission-driven environment. We are looking for someone who is anticipatory rather than reactive, communicates clearly and confidently, and thrives in a highly collaborative, team-based environment that values shared ownership and...

Benefits: 401(k) Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Francis Construction Group is seeking a reliable, polished, and highly detail-oriented Administrative Assistant to support day-to-day business operations. This position will work directly with the CEO and closely with the Vice President, assisting with administrative responsibilities, research, business development initiatives, and general company support. We are looking for someone who is organized, professional, attentive, and an exceptional communicator. The ideal candidate must be comfortable wearing multiple hats and supporting leadership in a fast-paced environment. This opportunity is ideal for someone who wants to grow and gain exposure to real estate development, construction, accounting, and business operations while working closely with senior leadership. This position is available immediately. Responsibilities...

Foran Glennon Palandech Ponzi & Rudloff PC is a fast-paced insurance defense litigation law firm, has an immediate opening for a Legal Administrative Assistant with at least 3-5 years of litigation experience for our Chicago office. POSITION SUMMARY Responsibilities include drafting and preparation of court documents for e-filing, significant calendar maintenance, transcription and revision of legal documents, and case file organization including downloading and storing documents in iManage. Additional responsibilities include coordination of attorney travel, submission of attorney expenses, deposition scheduling, and routine clerical duties such as copying, faxing, scanning, and mailing. This position is full-time, 35 hours/week, Monday through Friday, 9:00 am – 5:00 pm, with a one-hour unpaid daily lunch period. Compensation is based upon level of experience and ranges between $72,000-$80,000 annually. In addition to base compensation, this position is eligible to...

Job Description At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals. EisnerAmper’s tax team is seeking a Tax Administrative Assistant to join the team. This role is hybrid with 3 days per week in office. We are seeking someone who thrives in a growing environment and in providing colleagues and clients with exceptional service. What it Means to Work for EisnerAmper: You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry You will have the flexibility to manage your days in support of our commitment to work/life balance You will join a culture that has received multiple top...

UTLX As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best. BASIC REQUIREMENTS: Hybrid role (minimum 4 days in the office) based in Chicago, IL, with the ability to travel up to 15% Candidates must be eligible to work in the US without visa sponsorship now or in the future. POSITION SUMMARY: The Executive Administrative Assistant provides administrative support in a well-organized and timely manner to the President and members of Senior Leadership Team. The individual will perform a variety of tasks related to the executives’ working life which includes schedule management, administrative responsibilities, event planning, and communication....

Requisition ID: 37731 Cheers to creating an incredible tomorrow! At Molson Coors, we tackle big challenges and defy the status quo. With a proud legacy of excellence, an incredible portfolio of beer, seltzers, spirits, and non-alcohol brands, and a bold vision for our future... we're on the path to transforming the beverage industry. That requires remarkable individuals who are curious, tenacious, and never afraid to fail forward. We seek, value and respect everyone's unique perspectives and experiences knowing that we are stronger together. We collaborate as a team and celebrate each other's successes. Here's to crafting careers and creating new legacies. Crafted Highlights: In the role of an Executive Administrative Assistant working in Chicago Illinois you will be part of the Marketing team. This position is responsible for providing high-level administrative support to two VPs and 4 Sr. Directors on the Above Premium marketing teams. This position requires...

Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will...

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Day (United States of America) Location 875 N Michigan (John Hancock) Job Description The Administrative Assistant performs a wide range of administrative support responsibilities for leaders to help facilitate the efficient operation of the Unit/Department/Division. Clinical Job Functions Schedules appointments and procedures for clinical staff. This may include outpatient office appointments, outpatient and inpatient surgical procedures, and ancillary testing. Procurement or dissemination of...

Job Description We are seeking a proactive and engaging Spanish bilingual administrative assistant to join our team. The successful candidate will be the first point of contact for customers and visitors at our facility, providing exemplary customer service and handling various administrative functions. Bilingual in Spanish Pay: $18 an hour Nonbilingual Pay: $17 an hour Responsibilities Greet all customers and visitors at the front counter. Assist customers who visit the facility. Manage general administrative tasks such as filing, faxing, and scanning. Handle customer deposits and process payments in the system. Respond to customer inquiries regarding vehicles and updates. Answer 10-30 calls daily, addressing questions, concerns, and appointment updates. Essential Skills Face-to-face customer service expertise. Proficient in computer skills, including Microsoft Office, Outlook, and Excel. At least 2 years of...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Crate&Barrel. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. This Executive Administrative Assistant is responsible for managing and coordinating all administrative functions in support of the President of Crate & Barrel | Crate & Kids and will act as the point of contact between the executives and internal/external clients. This is an on-site position based out of our Northbrook, IL office. A day in the life as an Executive Assistant... Arrange and coordinate logistics of complex domestic and international travel, and...

Administrative Assistant - Excellent Work/Life Balance, Mon-Fri 8-5!! Responsibilities Provide administrative support to the manager on day-to-day tasks. Print W0-2/ACA documents and sleeve jobs with live file listings. Pickup, process, and drop off print jackets to production. Review and process statements. Perform extensive data entry tasks. Qualifications: 1+ years of recent experience in administrative support. 1+ years of experience in data entry. Proficiency in Excel and Outlook. I'm available to call between 7:00 AM and 4:00 PM CST, and would be happy to schedule a time that works best for you. Feel free to reply to this email or reach me directly at +1 (312) 820-0262 Job Type & Location This is a Contract position based out of Carol Stream, IL. Pay and Benefits The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job...

Administrative Assistant - Excellent Work/Life Balance, Mon-Fri 8-5!! Responsibilities Provide administrative support to the manager on day-to-day tasks. Print W0-2/ACA documents and sleeve jobs with live file listings. Pickup, process, and drop off print jackets to production. Review and process statements. Perform extensive data entry tasks. Qualifications: 1+ years of recent experience in administrative support. 1+ years of experience in data entry. Proficiency in Excel and Outlook. I'm available to call between 7:00 AM and 4:00 PM CST, and would be happy to schedule a time that works best for you. Feel free to reply to this email or reach me directly at +1 (312) 820-0262 Job Type & Location This is a Contract position based out of Carol Stream, IL. Pay and Benefits The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job...

Job: Administrative Support Assistant Pay: $25/hour Shift: Monday-Friday, 8:30am-5pm Remote Benefits: Med/Den/Vis, 401(K), PTO, and Paid Holidays Responsibilities: Calendar Management: Manage complex calendars for multiple individuals, including global time zone coordination; schedule meetings, appointments, and events with accuracy; manage conflicts and anticipate needs. Travel Coordination: Arrange domestic and international travel, book flights, hotels, transportation; process expense reports and reconcile travel invoices. Communication and Information Management: Prepare, edit, and distribute presentations, reports, and correspondence; manage internal and external communications; maintain records and files, ensuring confidentiality and compliance. Resource Management: Manage onboarding and offboarding for employees and contractors; maintain accurate rosters, distribution lists, and vendor contact information....

Must have calendar management experience Must have travel desk management experience Must have the ability to organize and support events and meetings Must have the ability to manage expense invoices Must have experience with Microsoft Office Suite Must be able to work 5 days from the office location Salesforce experience is a nice-to-have Performs a variety of administrative and clerical tasks, financial and human resources administration, and provides professional support to one or more Managers and their direct reports. The role provides general office services, ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Responsibilities: Supports the execution of strategic initiatives; includes tracking metrics...

320 S Canal Street Chicago Illinois,60606 Must have calendar management experience Must have travel desk management experience Must have the ability to organize and support events and meetings Must have the ability to manage expense invoices Must have experience with Microsoft Office Suite Must be able to work 5 days from the office location Salesforce experience is a nice-to-have Performs a variety of administrative and clerical tasks, financial and human resources administration, and provides professional support to one or more Managers and their direct reports. The role provides general office services, ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Responsibilities: Supports the execution of strategic initiatives; includes...

Must have calendar management experience Must have travel desk management experience Must have the ability to organize and support events and meetings Must have the ability to manage expense invoices Must have experience with Microsoft Office Suite Must be able to work 5 days from the office location Salesforce experience is a nice-to-have Performs a variety of administrative and clerical tasks, financial and human resources administration, and provides professional support to one or more Managers and their direct reports. The role provides general office services, ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Responsibilities: Supports the execution of strategic initiatives; includes tracking metrics and milestones. Builds effective...

Responsibilities Provide administrative support to the manager on day-to-day tasks. Print W0-2/ACA documents and sleeve jobs with live file listings. Pickup, process, and drop off print jackets to production. Review and process statements. Perform extensive data entry tasks. Qualifications 1+ years of recent experience in administrative support. 1+ years of experience in data entry. Proficiency in Excel and Outlook. I’m available to call between 7:00 AM and 4:00 PM CST , and would be happy to schedule a time that works best for you. Feel free to reply to this email or reach me directly at +1 (312) 820-0262 Job Type & Location This is a Contract position based out of Carol Stream, IL. Pay And Benefits The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections,...

The City of Chicago Law Department is seeking an attorney for the position of Assistant Corporation Counsel (ACC I) in the Collections, Ownership and Administrative Litigation (COAL) Division. COAL is responsible for enforcing a significant number of municipal laws and holding individuals and entities that violate those laws accountable. Its primary mandates are to (1) enforce fines, fees, and penalties, and to collect other amounts owed to the City; and (2) determine the owners and other parties responsible for municipal law violations. COAL is also responsible for representing the City and its departments in foreclosure and lien proceedings, bankruptcy matters (including appeals to the district court), tax deed petitions, debt due and owing and ownership disputes at the City’s Department of Administrative Hearings, and in a host of other matters. The ACC I will work under the general supervision of the Deputy, Chief, and Supervising Attorney of the Division and assist in the...

Company description A global creative constellation built for what's next-uniting the human vision of the Leo Burnett network with the innovation of Publicis Worldwide. Leo is HI × AI: Human Insight, Human Ideas, Human Impact-supercharged by the data and technology to move faster, go further, and deliver everywhere. Leo brings together 15,000+ people across 90 countries, combining global scale with creative firepower to drive outsized impact for brands. Overview We're looking for a highly strategic, proactive and collaborative Executive Assistant Lead to support our CEO and Head of Operations. They will also be responsible for overseeing the Executive + Administrative Assistant (EA/AA) team. This role blends elevated executive support with team leadership, operational excellence, and cultural stewardship, ensuring lead team is supported holistically, the department operates smoothly, and people feel connected, informed and empowered. Responsibilities...

Job Description Insight Global is seeking to hire a temporary Admin Assistant to join a school system in Chicago, IL to support the overall office management system for the organization. The Administrative Assistant provides essential administrative support within a school, managing office systems and procedures. This is a 6 week contract temporary opportunity working onsite 5 days a week within a school, M-F from 7:30am - 3:30pm CST. This position will include answering and directing calls, maintaining inventory, placing supply orders, and overseeing equipment maintenance. The role involves developing efficient workflows, revising administrative systems, and managing filing systems. The Assistant handles clerical duties like photocopying, mailing, and responding to inquiries, while also preparing and modifying documents. Additionally, the position involves scheduling meetings, coordinating appointments and travel, and preparing agendas and minutes for meetings....

Job Description We are seeking a proactive and engaging Spanish bilingual administrative assistant to join our team. The successful candidate will be the first point of contact for customers and visitors at our facility, providing exemplary customer service and handling various administrative functions. Responsibilities Greet all customers and visitors at the front counter. Assist customers who visit the facility. Manage general administrative tasks such as filing, faxing, and scanning. Handle customer deposits and process payments in the system. Respond to customer inquiries regarding vehicles and updates. Answer 10-30 calls daily, addressing questions, concerns, and appointment updates. Essential Skills Face-to-face customer service expertise. Proficient in computer skills, including Microsoft Office, Outlook, and Excel. At least 2 years of experience in an office setting. Strong administrative support,...

Job Title: Construction Field Engineer Are you a Degreed Engineer or Construction Manager looking to grow your career and gain more experience towards Project Management? If you are able to travel 100% then this role is for you . Job Description The Construction Field Engineer will work on-site at natural gas compressor station projects, ensuring that natural gas remains pressurized as it travels through pipelines. These industrial plants require gas compression using turbines, motors, or engines. The role involves working across various disciplines, including civil, mechanical, and electrical, and involves significant piping work. Responsibilities Maintain and promote a strong safety culture. Assist the Project Manager in managing smaller projects. Understand terms, conditions, and scope of contracts. Track materials, production, and project costs for review and approval. Facilitate subcontractor activities. Maintain project schedules. Conduct basic...

CCA Academy - North Lawndale, Chicago, IL Support Students. Empower Teachers. Strengthen School Culture. CCA Academy, a private, non-denominational high school located in Chicago’s North Lawndale community, is seeking a compassionate and organized Assistant Principal to help lead our mission of transforming lives through education. We serve non-traditional students ages 16-21, providing a rigorous academic environment, extracurricular activities, and wraparound supports that guide them toward graduation and a positive future. As a Youth Connection Charter School (YCCS) campus and member of the Alternative Schools Network (ASN), CCA Academy creates second chances for students. The Assistant Principal will: · Support the Principal in day-to-day operations and school improvement planning · Lead initiative in student discipline, restorative practices, and attendance · Support teacher development through coaching, evaluation, and professional learning · Coordinate...