403 administrative assistant jobs found in Malden, MA

* *ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK): https://careers-publiccounsel.icims.com/jobs/3048/administrative-assistant---pdd-malden/job * * The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Malden Office. PDD provides legal representation to adults in criminal court cases, including District, Municipal, and Superior Court. We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all. _Our...

********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK): https://careers-publiccounsel.icims.com/jobs/3048/administrative-assistant-pdd-malden/job ******************** The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Malden Office. PDD provides legal representation to adults in criminal court cases, including District, Municipal, and Superior Court. We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the...

Statement of Duties The Executive Administrative Assistant (EAA) is a customer service and administrative focused role in the Mayor’s Office. The EAA maintains an organized department, supports the Mayor in their events and activities, and serves the needs of constituents. The EAA greets visitors and maintains and coordinates executive staff schedules and appointments. The EAA employs exemplary customer service and diplomacy in all interactions, and is a highly confidential position. The EAA answers the telephone, takes messages, responds to constituent emails, and coordinates with other departments to assist constituents with various matters. The EAA also orders supplies; creates purchase orders, pays bills, and monitors the office budget. Finally, the EAA helps run events and celebrations organized by the Mayor’s Office. Essential Functions The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Massachusetts Institute of Technology. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Administrative Assistant, Tangible Media Job Number: 25539 Functional Area: Office Support Department: Media Lab School Area: Architecture & Planning Pay Range Minimum: $27.00 Pay Range Maximum: $32.90 Employment Type: Part-time Temporary (Hybrid) Employment Category: Non-Exempt Visa Sponsorship Available: No Schedule: Pay Grade: 5 Email a Friend Save Save Apply Now Posting Description ADMINISTRATIVE ASSISTANT, Tangible...

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels. Key Responsibilities and Duties Maintains office inventory, facilitates supply orders and completes other general office duties. Supports employees with various tasks related to onboarding, appointment setting and travel arrangements. Provides meeting assistance through scheduling, presentation preparation and diligent note taking. Handles various office tasks related to communication and organization. Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments. Educational Requirements High School Preferred Work...

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels. Key Responsibilities and Duties Maintains office inventory, facilitates supply orders and completes other general office duties. Supports employees with various tasks related to onboarding, appointment setting and travel arrangements. Provides meeting assistance through scheduling, presentation preparation and diligent note taking. Handles various office tasks related to communication and organization. Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments. Educational Requirements High School Preferred Work Experience No Experience...

Overview The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Roxbury Defender's Unit. PDD provides legal representation to adults in criminal court cases, including District, Municipal, and Superior Court. We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all. Our Values C ourage A ccountability R espect E xcellence DIVERSITY AND INCLUSION MISSION STATEMENT CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Beth Israel Lahey Health. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Assistant is a specialized role within the clinic, crucial in supporting physicians and allied health professionals in a high-volume, patient-centric environment. This role is responsible for coordinating patient care across one or more specialties, managing appointment scheduling, handling patient inquiries, and ensuring smooth clinic...

Are you a professional with an eye for accuracy and a passion for seamless operations? Join a world-class team in Boston where your expertise impacts iconic global brands. This 25-hour-per-week contract role offers a flexible schedule and a growth-focused environment for proactive individuals who value autonomy and impact. Your Impact & Opportunities Master Data & Reporting: Transform information into insights by generating complex reports. Your analytical precision ensures successful data management and operational clarity. Optimize Operations: Orchestrate daily office functions, from managing all incoming and outgoing mailings to coordinating preventive maintenance for essential equipment. Coordinate with Precision: Act as a central hub, managing calendars, scheduling meetings, taking dictation, and booking travel arrangements with ease. Financial & Process Support: Take ownership of invoice monitoring, expense reconciliation, and developing...

Job Description At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals. EisnerAmper’s tax team is seeking a Tax Administrative Assistant to join the team. This role is hybrid with 3 days per week in office. We are seeking someone who thrives in a growing environment and in providing colleagues and clients with exceptional service. What it Means to Work for EisnerAmper: You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry You will have the flexibility to manage your days in support of our commitment to work/life balance You will join a culture that has received multiple top...

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels. Key Responsibilities and Duties Maintains office inventory, facilitates supply orders and completes other general office duties. Supports employees with various tasks related to onboarding, appointment setting and travel arrangements. Provides meeting assistance through scheduling, presentation preparation and diligent note taking. Handles various office tasks related to communication and organization. Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments. Educational Requirements High School Preferred Work...

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels. Key Responsibilities and Duties Maintains office inventory, facilitates supply orders and completes other general office duties. Supports employees with various tasks related to onboarding, appointment setting and travel arrangements. Provides meeting assistance through scheduling, presentation preparation and diligent note taking. Handles various office tasks related to communication and organization. Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments. Educational Requirements High School Preferred Work...

Position Overview We are seeking a part-time, fully in - office Administrative Assistant / Word Processor to support both technical staff and overall office operations in our Burlington, MA office. This position is expected to be approximately 20 to 24 hours per week, with some flexibility in scheduling. This role involves formatting and typing technical reports, proposals, and correspondence, as well as providing essential day‑to‑day office support. Responsibilities include organizing and maintaining office and file systems, scanning and filing, stocking and ordering office supplies, and assisting with general administrative and operational needs to ensure the office runs smoothly. Proficiency with Microsoft Word and Excel is required and familiarity with PowerPoint, Outlook, and Adobe Acrobat is strongly preferred. The ideal candidate is responsible, self-sufficient and energetic with strong typing, organization and communication skills. We offer a friendly, professional...

Administrative Assistant, Massachusetts 4-H Foundation Opportunity The Massachusetts 4-H Foundation is seeking a detail‑oriented, organized, and flexible Administrative Assistant to support the day‑to‑day operations of a small, mission‑driven nonprofit organization. Reporting directly to the Executive Director, the Administrative Assistant plays a key role in ensuring smooth administrative, fundraising, and office operations. This position is well‑suited for someone who enjoys keeping systems organized, managing details, supporting colleagues and volunteers, and contributing to meaningful work that benefits youth across Massachusetts. The role offers flexibility, variety, and the opportunity to be an integral member of a collaborative team. Organizational Overview The Massachusetts 4‑H Foundation is an independent nonprofit organization dedicated to generating and stewarding financial resources to support and expand Massachusetts 4‑H youth development programs....

Medway Public Schools is seeking to fill the following position: ADMINISTRATIVE ASSISTANT (HUMAN RESOURCES & BUSINESS OFFICE) QUALIFICATIONS:1. Bachelors degree preferred.2. Two to four years of related job experience in human resources and payroll field.3. Strong interpersonal, computer and analytical skills.4. Proficient in Microsoft Office and Google Applications.5. Must have the ability to work with database and payroll systems (e.g. MUNIS)6. Working knowledge of Frontline Education's Absence Management, formerly known as AESOP.7. Must be able to work positively and harmoniously as a confidential employee with both Town and School Departments.REPORTS TO:Human Resources Manager and/or Director of Finance and OperationsJOB GOAL:To assist in the administration of Human Resource and Business Office functions within the school department under the direction of the Human Resources Manager and/or Director of Finance and Operations.PERFORMANCE RESPONSIBILITIES:Assist the Human...

Company Overview Rosado & Sons, Inc. is a full-service landscape construction and snow removal company with over 30 years of dedicated service. We take pride in delivering exceptional outdoor solutions and maintaining a strong community presence through our reliable and professional team. Job Overview We are seeking an energetic and detail-oriented Office Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for clients and visitors, manage daily office operations, and support various administrative functions to ensure smooth business flow. Your proactive approach and excellent organizational skills will help us maintain efficiency and deliver outstanding customer service. Responsibilities · Customer Service Representative · Manage residential maintenance & construction proposals/projects · Schedule & manage residential services · Support employees & office staff · Provide support for A/R ·...

Job Description We're hiring several Temporary Administrative Assistants for a global construction client of ours to support a large scale I-9 documentation project in preparation for an upcoming electronic I-9 rollout. This is an excellent opportunity for someone who enjoys detail oriented work, wants to make an immediate impact, and gain valuable compliance experience starting on day one. In this role, you will support multiple U.S. offices by collecting, reviewing, and scanning Form I-9 employment eligibility documents in preparation of a system upgrade. Responsibilities include: Collecting and tracking I-9 documentation from employees across multiple U.S. offices Scanning, uploading, and organizing documents into designated systems Reviewing documents for accuracy and completeness Following up with offices and/or employees on missing or incorrect information Maintaining detailed tracking of outreach, received documents, and outstanding items...

Job Description Primary purpose: Under the general direction of the Deputy Director of Older Adult Services, the purpose of this position is to perform responsible and varied clerical and administrative work to support and enhance the efficiency of operations of the Department of Older Adult Services. Receives and directs all who are entering the Cooper Center. Prepares office correspondence, notes, notices, reports, and other documents, data entry/retrieval including using a wide variety of databases such as Munis, myseniorcenter and Excel. Supervision: Supervision Scope: Performs varied and responsible functions requiring a thorough knowledge of a specialty area of a department, and the exercise of judgment and initiative. Operates with a moderate level of independence over specified, standardized activity areas, and refers unusual or technical problems to supervisors for decision. Supervision Received: Position reports to the Deputy Director Older Adult...