771 administrative assistant jobs found in New York, NY

Join our Bright Horizons family as an Administrative Assistant , where your professional office experience will have a meaningful impact on the lives of children, families, and staff! These positions are located at 20 Pine St, NYC (Monday-Friday, 8:00 AM-2:00 PM) and West 72nd, NYC (Monday-Friday, 8:00 AM-12:00 PM). Spearhead our communications and marketing systems, embody our company's mission and values, and ensure the safety of young children while fostering positive relationships with families and colleagues. You’ll do rewarding work then receive big smiles and enthusiastic goodbye waves from little ones at the end of each day. Responsibilities: Greet and proactively communicate via email and phone with prospective and enrolled families Ensure licensing, attendance, and other files are current, confidential, and secure Provide support where needed throughout the center Qualifications: Candidates must pass required state and company...

You have a clear vision of where your career can go. And we have the leadership to help you get there.At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. JOB DESCRIPTION: Administrative Assistant II, Executive Support, Data Reporting, Project Management Location: Boston or New York City CNA Office Hybrid work: 3 days in office with possibility of more days on-site, if needed *Compensation range listed below is based on a national average and not indicative of either Boston or New York. * Position Summary We are seeking an experienced Administrative Assistant II to provide proactive, high-quality administrative and operational support to leaders within our Commercial Underwriting organization. This role helps leaders operate efficiently by managing complex logistics, preparing data-driven materials, and serving as...

Job Title: Administrative Assistant About Bombas: Bombas is a comfort focused premium basics brand with a mission to help those in need. The company launched in 2013, after the founders learned that socks are the #1 most requested clothing item at homeless shelters. From there, they set out to solve that problem, donating a pair of socks for every pair they sell. How do you donate a lot of socks? You sell a lot. And how do you sell a lot? You make the most comfortable socks in the history of feet. Millions of pairs sold and donated later, Bombas has continued to innovate within its mission and product, introducing new socks, as well as underwear and t-shirts, the #2 and #3 most requested clothing items at homeless shelters, all while continuing to make a positive impact on the community where we all work and live. Click here to see what it's like to work inside the Bombas Hive! The word Bombas is derived from the Latin word for bumblebees. Bees work together to...

NY HELP Yes Agency People With Developmental Disabilities, Office for Title Administrative Assistant 1 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $48006 to $60467 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Saratoga Street Address 3 Care Lane City Saratoga State NY Zip Code 12866 Duties Description POSITION DESCRIPTION:Administrative Assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions;...

NY HELP No Agency Information Technology Services, Office of Title Administrative Assistant Occupational Category I.T. Engineering, Sciences Salary Grade NS Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $67119 to $83286 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address 1 NY Plaza City NYC State NY Zip Code 10004 Duties Description Within the Chief Information Office, the incumbent will coordinate administrative activities, provide support to Executive level staff, and will have frequent contact with representatives at all levels, including: The Governor's Office; Division of the Budget; State Legislature; and other State and Federal...

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our New York City Office. This position is full-time 5 days in the office, 9:00AMET - 5:00PMET. The Position Wilson Elser's New York City office seeks a dynamic and detail-oriented Legal Administrative Assistant to support our thriving litigation practice. This role offers an...

NY HELP No Agency DASNY - Dormitory Authority of the State of New York Title Confidential Administrative Assistant Occupational Category Other Professional Careers Salary Grade NS Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $63428 to $99672 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt Class Travel Percentage 20% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County New York Street Address 28 Liberty Street City New York State NY Zip Code 10005 Duties Description Primary Purpose:Under general supervision, the Confidential Administrative Assistant provides high-level administrative support and acts in a confidential capacity to management, assisting the unit director/manager in coordinating the activities of the unit. The incumbent...

ROLE SUMMARY We're looking for a stellar Administrative Assistant — someone who brings sharp organizational instincts, genuine curiosity, and the kind of energy that raises the bar for everyone around them. The Pfizer Brand & Agency Partnerships team operates at the intersection of brand advertising, digital platforms, creative standards, and content innovation, and we need a partner who can match that pace and complexity with excellence. The PBAP Administrative Assistant provides high-level administrative and operational support to the Head of Pfizer Brand & Agency Partnerships (PBAP) and plays an active role in the day-to-day rhythm of the broader PBAP leadership team. This role requires a proactive, tech-savvy professional who can operate with speed and precision, anticipate needs before they're voiced, and bring a collaborative spirit to everything they do. This role is a front-row seat to enterprise-level brand strategy and creative leadership...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Health Advocates Network. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Health Advocates Network is currently seeking an Administrative Assistant to work at a facility in New York, NY. These are registry positions with our company. Pay Rate: $20 / hour W2 Shift Details M-F 37.5 hours per week, 9-5 negotiable Minimum Candidate Qualifications: The Candidate Must Have a Minimum Of a-1. Bachelor's Degree OR a-2. High School / High School Equivalency Diploma with two years of experience in administrative...

About the Role: Grade Level (for internal use): 06 Administrative Assistant - Mobility About S&P Global Mobility S&P Global has recently announced the intent to separate our Mobility Segment into a standalone public company. For more information, visit www.spglobal.com/mobility . This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple high-priority requests under tight deadlines. The ideal candidate is a forward-thinking, detail-oriented planner who responds efficiently while staying flexible and composed. The individual in this role must understand business priorities, anticipate needs, and drive improvements that increase leadership capacity. They must handle confidential information with integrity and interact professionally with senior executives. The ideal candidate can manage complex tasks with minimal guidance, act quickly in urgent situations, and take initiative without full context. Success...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for NBCUniversal. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Focus Features (www.focusfeatures.com) acquires and produces specialty films for the global market, and holds a library of iconic movies from fearless filmmakers. Our mission: to make a lasting impact on global audiences by creating the home for artists to share distinctive stories that inspire human connection. Focus Features is part of NBCUniversal, one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Bloomberg. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Administrative Assistant - Engineering AI Location New York Business Area Engineering and CTO Ref # 10049670 Description & Requirements Bloomberg is a global leader in business and financial information, news, and insight. We use innovative technology to deliver trusted data and bring transparency to the financial markets. Our customers around the globe rely on us for the information and tools they need to make critical investment decisions and remain connected across...

NY HELP Yes Agency Education Department, State Title Administrative Assistant 1, Administrative Assistant Trainee 1 (NY HELPS), Box OSEA-119/48156 Occupational Category No Preference Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $47695 to $58447 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address Office of Special Education and ACCES OSE NYC SEQA Unit (Brooklyn) City Brooklyn State NY Zip Code 11217 Duties Description For a list of duties that this title may perform please visit: https://www.cs.ny.gov/tsplan/tsp_display2.cfm?speccode=2900100F Minimum Qualifications MINIMUM QUALIFICATIONS:NY HELPSThis title is part of the...

Hybrid Administrative Assistant – Financial Services Firm – $70k-$85k plus strong benefits A financial services firm near Wall Street is seeking an Administrative Assistant to support a small group of senior executives with day-to-day needs, including calendar management, travel coordination, and expense reporting. The team is looking for someone with vibrant energy, strong polish, and excellent communication skills, along with a proactive, can-do attitude. The firm offers a hybrid schedule, strong culture, and solid work-life balance. Responsibilities: Manage executive calendars, coordinating appointments, meetings, and conference calls to ensure schedules run smoothly and efficiently. Oversee expense reporting and travel logistics through Concur, maintaining accuracy and compliance with internal processes. Coordinate domestic travel arrangements, including flights, accommodations, and related logistics. Serve as a key point of contact via email and...

The duties that the incumbent of the vacancy will be expected to perform. Duties Description For a list of duties that this title may perform please visit: https://www.cs.ny.gov/tsplan/tsp_display2.cfm?speccode=2900100F The minimum qualifications required for this vacancy. Minimum Qualifications MINIMUM QUALIFICATIONS: NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive...

XLA is currently seeking an Administrative Assistant to support our DEA client onsite in Manhattan, New York . Candidates must be local to the NYC area, as this position is onsite in a federal office setting 5 days/week. Salary is $50,000 per year In this position, the Administrative Assistant will provide organizational and clerical support, including managing schedules, answering phone calls, tracking tasks, drafting correspondence, maintaining records, and coordinating office operations to ensure smooth daily functions and support for senior management and staff. Key responsibilities involve answering phones, organizing files, preparing documents, scheduling meetings and travel, ordering supplies, and serving as a point of contact for internal teams and clients. This role is crucial for maintaining an organized and efficient work environment. Position will require frequent sitting, standing, typing and light lifting of office supplies (5-10lbs) if necessary....

Administrative Assistant  We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful alternative asset management firm located in New York, NY. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams. The ideal candidate will have 2-3+ years of administrative experience in investment management or financial services. This is an 6-12+ month contract opportunity, paying between $30-$33/hour (depending on experience).  Responsibilities: Perform complex calendar management via Microsoft Outlook. Coordinate travel arrangements and itineraries (domestic and international). Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution. Prepare and deliver...

Company Description A division of Publicis Groupe, Publicis Digital Experience is a network of top-tier agencies designed to develop capabilities and solutions to enable growth and provide scaled access to the digital capabilities of Publicis Groupe in service of our clients. Together, the Publicis Digital Experience portfolio endeavors to create value at the intersection of technology and experiences to connect brands and people. Our model to transform every brand experience will help clients navigate, develop, and activate commerce in a way that will provide them with a future-proof model for modern marketing. With our unique expertise in consumer engagement, CRM, and commerce, Publicis Digital Experience powers brands and empowers people in a new era of creativity. An ever-changing landscape and the need for fluid thinking is just part of our problem-solving nature. Which means we're untethered from any specific medium or method-we go where ideas will work best. We are an...

Company description A division of Publicis Groupe, Publicis Digital Experience is a network of top-tier agencies designed to develop capabilities and solutions to enable growth and provide scaled access to the digital capabilities of Publicis Groupe in service of our clients. Together, the Publicis Digital Experience portfolio endeavors to create value at the intersection of technology and experiences to connect brands and people. Our model to transform every brand experience will help clients navigate, develop, and activate commerce in a way that will provide them with a future-proof model for modern marketing. With our unique expertise in consumer engagement, CRM, and commerce, Publicis Digital Experience powers brands and empowers people in a new era of creativity. An ever-changing landscape and the need for fluid thinking is just part of our problem-solving nature. Which means we're untethered from any specific medium or method-we go where ideas will work best. We are an...

Duties and Responsibilities: The Part-Time Administrative Assistant provides administrative and clerical support to the Executive Office. This role regularly interacts with the Library’s President and CEO, Board of Trustees, Senior Executives, partners, and customers. Responsibilities include executing a broad range of administrative, executive support and research functions with little oversight or supervision. The Administrative Assistant will be entrusted with confidential information and must always act with discretion and integrity. Responsible for day-to-day administrative functions such as scheduling meetings, calendar management, and responding to inquiries. Assists in completing Board of Trustee and Board Committee agendas, reports and meeting minutes. Organize and maintain records management. Perform general office management functions such as maintaining the inventory of office and boardroom supplies, purchasing office supplies, and processing invoices via SAP,...

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for The Salvation Army. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Overview The Administrative Assistant will provide administrative support to the Program Director, Social Services Supervisor, and all social services staff and helps in the preparation of all social service documentation and referrals. The Administrative Assistant is also a receptionist and is responsible for answering all phone calls during his/her shift. The Administrative Assistant may act as a liaison between the shelter administration and DHS. Responsibilities...

Medical Records Coding Administrative Assistant Location: New Hyde Park, NY Pay Rate: $24–$27/hr Position Overview: Seeking a detail-oriented Medical Records Coding Specialist I to support health information management functions, including coding, record tracking, and documentation processing in a fast-paced healthcare environment. Key Responsibilities: Code admissions and re-admissions using ICD-9-CM guidelines Manage discharge charts and maintain organized filing systems Track chart locations, transfer logs, and record deficiencies Process physician requests and internal medical record requests Perform general clerical duties within the medical records department Qualifications: High School Diploma or equivalent required Minimum 1+ year of medical coding experience Strong knowledge of medical terminology and anatomy Excellent typing, organization, and communication skills CCS or CCS-P certification preferred To Apply: Please send resumes...

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our White Plains, NY Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's White Plains office is currently seeking a Legal Administrative Assistant to join a leading litigation team Key Responsibilities: Prepare legal filings: format...

What You Will Do The Administrative Assistant provides essential clerical and organizational support to ensure the smooth operation of the office environment. They handle a variety of tasks, including managing communications, scheduling appointments, maintaining files, and providing general support to the office staff. This role is crucial in maintaining a productive and efficient workplace. What You Will Earn $22 per hour Position Type/Expected Hours of Work This is a full-time position. Monday through Friday. Hours will vary based on client expectations and work availability. Occasional evening and weekend work may be required as job duties demand. Benefits Included: Paid Training, Medical/Vision/Dental Plans, Life Insurance, Paid Vacation, Paid Holidays, and many other benefits. Essential Duties and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Administrative...