7058 administrative associate jobs found

Full job description Required Qualifications: BA/BS or a combination of related education and work experience to equal four years. Experience providing direct administrative support to high level professionals, leaders, or executives in a medical or other highly specialized setting. Preferred Qualifications: Prior UMN Medical School work experience with knowledge of University policies, procedures and applications/software. Excellent interpersonal and communication skills with an ability to work collaboratively with diverse audiences & other team members they are leading. Demonstrated history of taking on increasing degrees of responsibility over time. Demonstrated experience handling a wide range of administrative related tasks, including events, with a commitment to professionalism and confidentiality. Ability to work independently with minimal direction from a supervisor. Ability to analyze information and identify...

SENIOR ADMINISTRATIVE ASSOCIATE ADMINISTRATION DEPARTMENT Los Angeles, CA* Non-Exempt, Full-Time, Regular Position *This is a hybrid position that may convert to an in-person model. Organization Background Catalyst California (formerly known as Advancement Project California) advocates for racial justice by building power and transforming public systems. We partner with communities of color, conduct innovative research, develop policies for actionable change, and shift money and power back into our communities. Rooted in the historic struggle for racial and economic equality, Catalyst California envisions a world where systems are designed for justice and support equitable access to resources and opportunities for all Californians to thrive. Our primary programs are Educational Equity, Equity in Community Investments, Political Voice, and Reimagine Justice & Safety. Position Summary The Senior Administrative Associate will report to the Senior Operations...

Please note this position will be based on the Stanford campus and is a hybrid (working on-site and working from home) subject to operational need. Do you enjoy working as part of a team in a fast-paced environment? Are you seeking to develop within an organization? If so, then Stanford University School of Medicine has an exciting, challenging and rewarding job opportunity! The Department of Emergency Medicine has an immediate opening for an Administrative Associate 3 to support the faculty along with the Department’s administrative leadership. You will be working with an exceptional group of people in a dynamic and friendly work environment by providing administrative and operational support. This is a busy position requiring accuracy, organization, initiative, flexibility, and independence. An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people. For information...

Job ID: 363983 About the Job Description of Position The University of Minnesota's University Services unit (UServices) creates and sustains a physical environment and service culture supporting and advancing the teaching, research, and outreach mission of the University of Minnesota. We are the people behind the scenes that help make the University work each and every day. The Administrative Associate will serve two systemwide units within UServices, Finance and Sustainability. University Services Finance manages a combined annual operating budget of approximately $435 million and provides payroll services for 2,000 employees. We provide financial support to seven University campus operating units, ensuring compliance with university policies and procedures. Sustainability embodies mission principles of public service, responsible stewardship, innovation, and collaboration-all of which are central to advancing knowledge and serving society. This work is guided by...

Job ID: 363924 About the Job Administrative Associate 1 8208A1 Working Title: Building Manager & Front Office Staff The Department of Chemistry Building Manager & Front Office Staff will be responsible for first-level contact for issues with routine FM matters, building security and access matters, and resolving issues with faculty, staff and student lab researchers in Smith, Kolthoff and eventually Fraser Halls. With increased knowledge and skill, this position will be the first point of contact to coordinate small to medium U Construction projects in the buildings. This position will also be the primary staff member maintaining our key database, our space assignment database, and connecting with central UMN space management entry in Tririga. This position will also help with general administrative support to faculty and the department head, including being one of the Chrome River team assisting CHEM personnel with reimbursements. The position will be the...

Full job description Minimum Qualifications BA/BS or a combination of related education and work experience to equal four years; experience in applying knowledge and skill to a recurring task or activity with emphasis typically on precision and timeliness of execution Advanced skills in the use of MS Office Suite, Google Suite Experience with Excel – formulas, data parsing, pivot tables Experience working with confidential and sensitive information is required Preferred Qualifications Working knowledge of asset management Familiarity with construction processes, assets, and service delivery Experience with an EAM system Experience with GIS Experience with Smartsheet and project management software Knowledge, Skills & Abilities Knowledge and skill in materials procurement Accuracy, attention to detail Critical thinking skills in managing and analyzing data Handling time-sensitive...

Business/Administrative Associate - Innovation Center Posting Category: About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu. Application deadline: 8/27/2024 Minimum Starting Salary: $30.76 per hour / 7.5 hour work day Summary: Employees in positions allocated to this classification are responsible for managing business, fiscal, and/or administrative operations. A(n) Business/Administrative Associate interacts with various internal and external constituents regarding business, fiscal, and/or administrative functions. While operating with a high level of autonomy and independent decision-making, they work under the direction of a designated administrator(s). Duties & Responsibilities: Manages and...

Posting Category: About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu . Application deadline: 8/27/2024 Minimum Starting Salary: $30.76 per hour / 7.5 hour work day Summary: Employees in positions allocated to this classification are responsible for managing business, fiscal, and/or administrative operations. A(n) Business/Administrative Associate interacts with various internal and external constituents regarding business, fiscal, and/or administrative functions. While operating with a high level of autonomy and independent decision-making, they work under the direction of a designated administrator(s). Duties & Responsibilities: Manages and oversees business and fiscal operations; Responsible for...

Title: Senior Administrative Associate (Student Affairs) Division: Student Affairs Department: Student Affairs FLSA Status: Non-Exempt Salary Range: Grade 7: $15.78/hour EEO Job Group: 5 E5 Position Summary The University of Southern Indiana is accepting applications for Senior Administrative Associate (Student Affairs). Provide administrative support, including budget management and process coordination, to the Vice President for Student Affairs. Duties/Responsibilities Process and track annual budget lines, records, expenditures, transfers, and reports for the Vice President for Student Affairs. Serve as liaison with the Finance and Administration Office with regard to budgets. Contact trace students who have been a close contact, having symptoms, or tested positive for COVID. Develop the weekly newsletter “The Source” through Constant Contact, which goes to 10,000+ people (students and families) to inform them about activities on USI Campus....

Full job description Required Qualifications: BA or BS undergraduate degree or four years of a combination of related education and experience. Preferred Qualifications: BA or BS undergraduate degree. 1-3 years experience working in higher education, with preference of STEM-related research settings. Familiarity with UMN business processes. Fluency with software such as MS Office, FileMaker Pro, and Google suite tools. Administrative Associate 1 8208A1 Working Title: Building Manager & Front Office Staff The Department of Chemistry Building Manager & Front Office Staff will be responsible for first-level contact for issues with routine FM matters, building security and access matters, and resolving issues with faculty, staff and student lab researchers in Smith, Kolthoff and eventually Fraser Halls. With increased knowledge and skill, this position will be the first point of contact to coordinate small to medium U Construction projects in the...

Job description Business/Administrative Associate - Innovation Center Posting Category: About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu. Application deadline: 8/27/2024 Minimum Starting Salary: $30.76 per hour / 7.5 hour work day Summary: Employees in positions allocated to this classification are responsible for managing business, fiscal, and/or administrative operations. A(n) Business/Administrative Associate interacts with various internal and external constituents regarding business, fiscal, and/or administrative functions. While operating with a high level of autonomy and independent decision-making, they work under the direction of a designated administrator(s). Duties &...

Posting Number: req20280 Department: Education - Dean's Office Location: Main Campus Address: Tucson, AZ USA Position Highlights The College of Education Office of the Dean is seeking an Administrative Associate to fully support the unit. This university position provides administrative support to the associate and assistant deans and other administrative team members, as well as support for the business office team. This includes coordination of calendars, meetings and special events, purchases, financials, and all other administrative support functions. The ideal candidate will possess excellent organizational skills, be able to multitask in a fast-paced environment, have excellent writing and verbal communications skills, and a professional demeanor. Also, the incumbent should be able to maintain sensitivity with confidential information, and possess computer proficiency in Microsoft Word, Excel and Outlook....

Job description Posting Number req20280 Department Education - Dean's Office Department Website Link https://coe.arizona.edu/office-dean Location Main Campus Address Tucson, AZ USA Position Highlights The College of Education Office of the Dean is seeking an Administrative Associate to fully support the unit. This university position provides administrative support to the associate and assistant deans and other administrative team members, as well as support for the business office team. This includes coordination of calendars, meetings and special events, purchases, financials, and all other administrative support functions. The ideal candidate will possess excellent organizational skills, be able to multitask in a...

Department Law Enforcement Training Ctr Primary Campus Kansas Law Enforcement Trn Ctr Job Description 70% Support of Business Services Assists the Business Manager in projects requiring technical or administrative support. Responsible for the miscellaneous administrative support duties for the Business Manager, to include creating reports and providing statistical analysis of data related to Business Services activities. Manages and oversees Business Manager's calendar and schedule. Maintains Business Services records utilizing internal database. Serves as principal administrative contact between Business Manager and internal/external entities. Assists Business Manager in year end planning. Coordinates all travel for KLETC units. Responsible for campus-wide mail management, to include inter-office mail. Cross-trains with administrative support staff across all units to provide backup administrative support. Manages campus bookstore. 20% Accounting...

Position Overview Under the supervision of the Business Manager, the Administrative Associate provides highly specialized and/or a wide range of administrative support work for Business Services and may use discretion to implement general office operations within the Business Services unit. The Hutchinson Campus consists of 173 acres with fifteen buildings including two multi-story residential student dormitories, and is home to the Hutchinson Campus is home to the Kansas Law Enforcement Training Center (KLETC). A unit of The University of Kansas (KU), KLETC serves as the central agency for all law enforcement training in the State of Kansas. KLETC manages a $12 million annual budget, 62 authorized FTE staff (augmented by more than 400 contract/adjunct staff annually), and trains nearly 10,000 students annually in residential, online, and outreach programs. KLETC serves 437 recognized law enforcement and police agencies in Kansas, providing basic training and continuing...

ABOUT HOT BREAD KITCHEN Hot Bread Kitchen’ mission is to create economic opportunity for women, gender-expansive people, immigrants, and people of color through culinary skills training, high-quality job placement, food entrepreneurship programs, small business guidance, and an ecosystem of support, utilizing New York City’s vibrant food industry as a catalyst for change. With over a decade of successful programming under our belt, Hot Bread Kitchen has set a three-year strategic vision to scale our organization once again, this time as New York City plans for economic recovery. THE OPPORTUNITY The Operations and Administrative Associate will play a critical role in ensuring the smooth functioning of our HR processes while also contributing to various operational tasks. Reporting to the Director of People & Operations, this role is designed to provide vital support in the areas of human resources (75%) and general operations (25%), assisting with the day-to-day...

Full job description Position Overview Under the supervision of the Business Manager, the Administrative Associate provides highly specialized and/or a wide range of administrative support work for Business Services and may use discretion to implement general office operations within the Business Services unit. The Hutchinson Campus consists of 173 acres with fifteen buildings including two multi-story residential student dormitories, and is home to the Hutchinson Campus is home to the Kansas Law Enforcement Training Center (KLETC). A unit of The University of Kansas (KU), KLETC serves as the central agency for all law enforcement training in the State of Kansas. KLETC manages a $12 million annual budget, 62 authorized FTE staff (augmented by more than 400 contract/adjunct staff annually), and trains nearly 10,000 students annually in residential, online, and outreach programs. KLETC serves 437 recognized law enforcement and police agencies in Kansas,...

Title: Senior Administrative Associate Division: Finance and Administration Department: Business Office FLSA Status: Non-Exempt Salary Range: Grade 7: $15.78/hour EEO Job Group: 5 E5 Position Summary The University of Southern Indiana is accepting applications for Senior Administrative Associate. Support operations of the University Business Office through the coordination of processes, projects, meetings, and events; the retention and maintenance of financial records; the monitoring of financial activities; the recording of financial transactions; and the completion of other administrative duties. Duties/Responsibilities Greet visitors to the Business Office. Evaluate needs and provide assistance according to established procedures. Refer customers to other employees, offices, or resources according to guidelines provided by Business Office directors. Receive and route telephone calls to Business Office staff. Refer callers to appropriate employee...

Job description The Temp Data and Administration Associate will serve as a key partner within BCDS and will help us decrease the number of records marked as inactivate in our Raiser’s Edge/NXT donor database. The first goal is to decrease the number of Deceased records by a minimum of 50% in two months by marking the records as deceased in the Raiser’s Edge/NXT database. The second goal of this position is to provide administrative and technical support to the Department Managers. This is a Temp part-time position roughly about 30-35 hours a week for about 10-12 weeks, and you will need to work at the Pastoral Center in Braintree five days a week. ESSENTIAL DUTIES AND RESPONSIBILITIES: Database Clean-up Project (20 hours): Follow written instructions to mark deceased records in Raiser’s Edge/NXT and remove them from the Deceased Record List. Understand the importance of not deleting a record that is questionable. Provide clear...

Summary Provides professional administrative support for a department. Functions include: typing, verification of accuracy, copying, faxing, updating records, filing, ordering supplies, preparing travel arrangements, coordinating special projects, creating complex spreadsheets, and handling routine internal/external inquiries. May assist with ID administration requests, mail, monitoring staffing requisitions, or generating reports for statistical analysis and workload management. Description Location: This role is onsite at 17 Technology Circle Columbia, SC 29203 Work Environment: The work hours are Monday - Friday 8 AM – 5 PM. Types, edits, formats, reviews, and updates various forms, correspondence, and documents. Prepares departmental invoices, charts, graphs, reports, spreadsheets, and confidential memos. Maintains area documents, files, binders, organizational charts, job descriptions, contacts, mailing lists, desk procedures, meeting and staff schedules,...

Full job description Required Qualifications High School Diploma/GED and four years of related office experience. Training/Education may be substituted for some of the years of experience. Computer experience required. Knowledge, Skills, and Abilities: Ability to work independently and prioritize one’s own work. Able to effectively communicate both orally and in written communication. Problem solving skills. Demonstrated ability to function as part of a team and also be able to work independently. Preferred Qualifications Experience in higher education or complex organization. Computer experience with word-processing, spreadsheets, data entry, and manipulating data on inter-relational databases; proficient in Google Suite. Ability to work successfully as a team player. Ability to organize and prioritize multiple tasks to meet deadlines. About the Position The IEM Office Administrative Assistant reports to the IEM Office...

Job details are Shared below: Job Title:   Document Management Analyst II Location:   Columbia, SC (ONSITE) Job Duration:   3+ years of Contract Primary Skills:  Three years of experience on major litigation support projects Hands-on familiarity with the Government’s office and network environment Proficiency with internet and server-based databases and other applications, such as Oracle, Relativity, or other document review platforms, and Trial Director. Experience in the legal environment or information technology Location Requirement: Must be able to work in Columbia, South Carolina. Experience/Education: Three years of experience on major litigation support projects or an undergraduate degree. Communication Skills: Excellent writing skills and oral communication capabilities are essential. Technical Proficiency: Hands-on familiarity with the Government’s office and network environment. Experience with data...

Penn State Health - Hershey Medical Center Location: US:PA:Hershey Work Type: Full Time FTE: 1.00 Shift: Day Hours: 7:30a - 4:00p SUMMARY OF POSITION: Responsible for performing non-routine and varied Administrative/Secretarial support duties that are generally assigned in the form of results expected. Interpret policies, procedures and regulations requiring analysis, planning and consultation with others. Initiate the development of new process criteria. MINIMUM QUALIFICATIONS: High School Diploma or GED required. Post high school education/training or equivalent knowledge required. 3 years related experience required. Advanced functionality and application in computer software with strong application of office support functions required. Ability to independently lead and manage projects and carry out complex or sensitive assignments required. Must excel in written and verbal communication skills. High level of...

Job description Salary $0.00 Annually Location Springfield, IL Job Type Civil Service Job Number 2400032 Department Family and Community Medicine CORE-SMS Opening Date 08/13/2024 Closing Date 8/19/2024 2:00 PM Central FLSA Exempt Bargaining Unit Non-Represented Shift Days...