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2405 administrative specialist jobs found

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NM
Full time
 
Administrative specialist human resources
Northwest Missouri State University Maryville, MO, USA
EMPLOYMENT TERMS: Full-time position PRIMARY DUTY: The Administrative Specialist is responsible for high-level administrative tasks, project coordination, and communications as well as is responsible for the administrative functions pertaining to the HRIS system. The position plays a key role in ensuring efficient division operations and facilitating communication across internal departments and external stakeholders. ESSENTIAL FUNCTIONS: 1. Manages the Vice President’s calendar, communications, logistics and a variety of administrative duties and inquires to ensure efficient daily operations. 2. Tracks and assists in managing and monitoring expense budgets, is responsible for producing and maintaining confidential records, correspondence, requested reports and functions within the HRIS system. 3. Researches, analyzes, and compiles monthly report of HR data metrics. 4. Drafts and edits correspondence, reports, campus communications and other documents...

Jul 20, 2025
MC
Administrative specialist
Marinette County Government Marinette, WI, USA
JOB REQUIREMENTS: ADMINISTRATIVE SPECIALIST - CHILD SUPPORT OFFICE Provide clerical support, including receptionist duties, financial duties, transcription duties, filing duties, etc. 40 Hours/Week. \$23.34 - \$28.32/hour. Paid Time Off, Health/Dental Insurance, WRS, Life Insurance, etc. EOE. ADA. Bilingual applicants encouraged to apply! \ *\ ** OTHER EXPERIENCE AND QUALIFICATIONS: High school diploma or equivalent; two years experience in related field; insurance acceptable driver\'s license; criminal check, including Fingerprinting, in compliance with IRS Publication 1075; no felony convictions. \ *\ ** APPLICATION INSTRUCTIONS: Mail a Rsum: Submit resume including position title and department to: Human Resources Department 1926 Hall Avenue Marinette, WI 54143 Deadline: 4:30 pm 08/06/2025 E-Mail a Rsum: mcresume@marinettecountywi.gov Other: Equal Opportunity Employer (EOE)

Jul 19, 2025
So
Full time
 
Health information management specialist / office administrative specialist
State of Minnesota Remote (Fergus Falls, MN, USA)
Job Details Working Title: Health Information Management Specialist Job Class: Office and Administrative Specialist, Intermediate Agency: Direct Care and Treatment Job ID : 87565 Location : Fergus Falls Telework Eligible : No Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 07/16/2025 Closing Date : 07/22/2025 Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT Fergus Falls AFSCME Division/Unit : Mental Health & Substance Abuse Treatment Services / CBHH Fergus Falls Admin Supp Work Shift/Work Hours : Day Shift / 8:00am-4:30pm Days of Work : Monday - Friday Travel Required : No Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : CBHH Fergus Falls FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants...

Jul 19, 2025
Wipfli
Administrative specialist
Wipfli De Pere, WI, USA
At Wipfli, people count. At Wipfli, our people are core to everything we do—the catalyst behind our ability to create exceptional impact and extraordinary results. We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. People truly matter and they feel it. For those looking to make a difference and find a professional home, Wipfli offers a career-defining opportunity. The Administrative Specialist will support Wipfli's technology consulting services team in our De Pere, WI office. The position is 100% in person, but may be adjusted to hybrid after a training period of variable length, depending on individual performance and business need. Responsibilities: Create, proof, edit, and electronic storage of documents including but not limited to engagement letters, report deliverables, and Confidentiality Agreements as requested, ensuring timeliness Produce high quality work following processes...

Jul 19, 2025
Co
Full time
 
Administrative specialist
Commonwealth of Kentucky Louisville, KY, USA
Advertisement Closes 7/26/2025 (8:00 PM EDT) 25-04268 Administrative Specialist Pay Grade 12 Salary $3,082.04 Monthly Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK Click here for more details on state employment. Hiring Agency Transportation Cabinet | Department of Vehicle Regulation Location 3545 Roger E Schoop Rd Louisville, KY 40205 USA Description The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of our customers. Our focus is on people: our customers, our employees, and our partners. We will continually improve both the delivery of our products and services and the processes that support that delivery to provide a safe, efficient, environmentally sound, and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky. By joining our Division of Driver...

Jul 19, 2025
MH
Administrative specialist
MaineHealth Portland, ME, USA
Description The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, and performs other similar activities. Required Minimum Knowledge, Skills, And Abilities (KSAs) Education: High School diploma or GED preferred. License/Certifications: N/A Experience: Three years of experience in an administrative support role required. Additional Skills/Requirements Required: Advanced Microsoft Office skills. Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that...

Jul 19, 2025
MH
Administrative specialist
MaineHealth Portland, ME, USA
Description The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities. Required Minimum Knowledge, Skills, And Abilities (KSAs) Education: High School diploma or GED preferred. License/Certifications: N/A Experience: Four years of experience in an administrative support role required. Additional Skills/Requirements Required: Advanced Microsoft Office skills. Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them –...

Jul 19, 2025
Franklin Templeton
Full time
 
Administrative specialist
Franklin Templeton Stamford, CT, USA
At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs. Come join us in delivering better outcomes for our clients around the world! The Franklin Innovative Research, Strategies and Technology (FIRST) group brings together Franklin Templeton’s teams focused on innovation initiatives, allowing for new synergies to emerge, linking our actions to our thought leadership/research, & offering a central point from which to coordinate broader firm activities & partner...

Jul 19, 2025
Franklin Templeton
Full time
 
Administrative specialist
Franklin Templeton Stamford, CT, USA
At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs. Come join us in delivering better outcomes for our clients around the world! The Franklin Innovative Research, Strategies and Technology (FIRST) group brings together Franklin Templeton’s teams focused on innovation initiatives, allowing for new synergies to emerge, linking our actions to our thought leadership/research, & offering a central point from which to coordinate broader firm activities & partner...

Jul 19, 2025
NY
Administrative specialist / trainee
New York State Department of Civil Service Albany, NY, USA
NY HELP Yes Agency Environmental Conservation, Department of Title Administrative Specialist 1 / Trainee 1 / 2 - NY HELPS Occupational Category Administrative or General Management Salary Grade NS Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $53764 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 625 Broadway City Albany State NY Zip Code 12233 Duties Description The incumbent will serve as the Division's primary point of contact with the Bureau of Personnel for all administrative matters associated with personnel transactions. More specific duties will include coordinating the development and submission of...

Jul 17, 2025
Co
Contract
 
Administrative specialist
Commonwealth of Kentucky Frankfort, KY, USA
Hiring Agency - Tourism, Arts, & Heritage Cabinet Description Would you liked to work with people who are dedicated to conserving the Commonwealth's Fish and Wildlife Resources? Do you want to be part of an agency that provides opportunities for everyone to enjoy the outdoors by fishing, hunting, boating, recreational shooting, wildlife watching or related activities in Kentucky? We are seeking a self-motivated, detail-oriented person with a passion for making a difference in the Commonwealth of Kentucky! Join us in the exciting, innovative and rewarding environment of the Kentucky Department of Fish and Wildlife Resources (KDFWR). We are seeking a self-motivated, detail-oriented person to fill an interim administrative specialist position in the Marketing Division from August-April. This is an interim position. An interim position means a position is established to address a one-time or recurring need of less than (9) months duration and exempt from the classified...

Jul 17, 2025
Co
Full time
 
Administrative specialist
City of Knoxville, TN Knoxville, TN, USA
GREAT BENEFITS! Health Plan Pension Plan Health, Education, & Wellness Center Dental Plan Vision Plan Deferred Comp Spending Accounts Life Insurance Longevity Payments Tuition Reimbursement Employee Assistance Program Paid Leave Paid Holidays Sick Leave Bank Paid 30 min Break Vacation Sell Flex Schedules Training Opportunities CIVIL SERVICE JOB ANNOUNCEMENT Civil Service Department, Suite 569, City County Bldg, 400 Main Street, Knoxville, TN 37902 (865) 215-2106. 2000 Administrative Specialist Police Department Office of Professional Standards (Entry-Level and Promotional) Drug testing may be required 7/13/25 ENTRY-LEVEL SALARY: $46,259 annually SALARY RANGE: $46,259- $74,015 annually Starting and promotional salaries will be determined based upon applicant qualifications and in accordance with Civil Service Merit...

Jul 16, 2025
Uo
Administrative specialist events and operations
University of Maine Machias, ME, USA
Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine and University of Maine at Machias from 07/02/2025 through 07/09/2025 and open to additional internal applicants thereafter. The Administrative Specialist CL2: Events and Operations is responsible for the planning, organization, and management of events from inception to completion. This role ensures events run smoothly by effectively overseeing logistics, building strong vendor relationships, and coordinating various elements such as venue selection, catering, decor, and entertainment. A primary focus is creating a memorable and safe experience for all attendees. Additionally, this position provides vital administrative support for the Operations and Finance office at the University of Maine at Machias. This position pays $19.61 per hour. This is a part-time, 20 hour per week position with designated office hours Monday through Friday and is located at the University of Maine at...

Jul 14, 2025
Minnesota Department of Human Services
Part time
 
Office administrative specialist senior
Minnesota Department of Human Services Saint Paul, MN, USA
Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for State of Minnesota. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Working Title: Office & Administrative Specialist Senior Job Class: Office and Administrative Specialist, Senior Agency: MN Department of Natural Resources Job ID : 87102 (3 vacancies) Location : St. Paul Telework Eligible : Yes, hybrid Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 7/8/2025 Closing Date : 7/14/2025 Hiring Agency/Seniority Unit : Department of...

Jul 13, 2025
Co
Part time
 
Administrative specialist
Commonwealth of Kentucky Hawesville, KY, USA
Advertisement Closes 7/20/2025 (8:00 PM EDT) 25-04151 Administrative Specialist (Part-Time) Pay Grade 12 Salary $17.78 - $26.67 Hourly Employment Type EXECUTIVE BRANCH | PART TIME (LESS THAN 100HR/MONTH) | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 240 Hartford Rd. Hawesville, KY 42348 USA Description The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process. For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx...

Jul 13, 2025
BB
Full time
 
Program events administrative specialist
Big Brothers Big Sisters Twin Cities Minneapolis, MN, USA
Description: The Big Futures Team creates innovative programs and events that inspire exploration, elevate youth voices, and prepare young people for a successful future. By fostering belonging, strengthening mentoring connections, and expanding access to education, career, and entrepreneurial opportunities, we empower youth to build social capital and develop lifelong skills. As a core administrative support to the Big Futures Team, the Program Events Administrative Specialist plays a vital role in ensuring the smooth execution of high-quality events and programs for youth, families, and mentors. Reporting to the Manager of Program Events, this role is responsible for providing logistical, scheduling, and communications support across a range of activities, including event registration, survey distribution, data tracking, and interdepartmental coordination. This position supports the full event lifecycle—helping with ticket distribution, communications, attendance tracking,...

Jul 12, 2025
Co
Full time
 
Administrative specialist
Commonwealth of Kentucky Wheelwright, KY, USA
Advertisement Closes 7/16/2025 (8:00 PM EDT) 25-04115 Administrative Specialist Pay Grade 12 Salary $36,984.48 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK Click here for more details on state employment. Hiring Agency Justice & Public Safety Cabinet | Department of Corrections Location 327 Correctional Road Wheelwright, KY 41669 USA Description The Kentucky Department of Corrections (DOC), Division of Adult Institutions operates 13 correctional facilities that house Kentucky's adult inmate population. The mission of DOC is to protect the citizens of the Commonwealth and to provide a safe, secure and humane environment for staff and offenders in carrying out the mandates of the legislative and judicial processes; and, to provide opportunities for offenders to acquire skills which facilitate non-criminal behavior. The Administrative Specialist at Southeast...

Jul 12, 2025
So
Full time
 
Administrative specialist
State of Missouri Jefferson City, MO, USA
Location: Office of State Courts Administrator, Jefferson City, Missouri The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure. Why you'll love this position: A career with the Office of State Courts Administrator will provide you the opportunity to work with a variety of exceptional, hardworking people and gain valuable work experiences. It takes many types of talent to advance the mission of the Missouri Judiciary and keep operations running smoothly. We have opportunities for individuals seeking meaningful work in providing administrative, business and information technology services to the Missouri courts. We are recruiting to fill an Administrative Specialist II position to perform advanced clerical and administrative work for Office of State Courts Administrator executive staff. Work involves a variety of tasks such as referring important problems to appropriate...

Jul 12, 2025
Uo
Part time
 
Administrative specialist events and operations
University of Maine Machias, ME, USA
Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine and University of Maine at Machias from 07/02/2025 through 07/09/2025 and open to additional internal applicants thereafter. The Administrative Specialist CL2: Events and Operations is responsible for the planning, organization, and management of events from inception to completion. This role ensures events run smoothly by effectively overseeing logistics, building strong vendor relationships, and coordinating various elements such as venue selection, catering, decor, and entertainment. A primary focus is creating a memorable and safe experience for all attendees. Additionally, this position provides vital administrative support for the Operations and Finance office at the University of Maine at Machias. This position pays $19.61 per hour. This is a part-time, 20 hour per week position with designated office hours Monday through Friday and is located at the University of...

Jul 12, 2025
TS
Full time
 
Senior administrative specialist
The State of Kansas Shawnee, KS, USA
Important Recruitment Information for this vacancy: Job Posting closes: July 23, 2025 Kansas Department of Transportation At KDOT, we reward our staff’s hard work by providing training opportunities, a family-oriented work environment and service recognition. Promotional opportunities, free parking, and potential hybrid work schedules are also offered. KDOT is a great place to work, so come be part of our team! Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. E-Verify: The Kansas Department of Transportation (KDOT) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee...

Jul 12, 2025
MH
Administrative specialist - medical group
MaineHealth South Portland, ME, USA
Description Schedule: Hybrid working position with 2 days per week working from home. Office Location: 300 Southborough Drive, South Portland. The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one Executive of the MaineHealth Medical Group while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities. Required Minimum Knowledge, Skills, And Abilities (KSAs) Education: High School diploma or GED preferred. License/Certifications: N/A Experience: Four years of experience in an administrative support role required. Additional Skills/Requirements Required: Advanced Microsoft Office skills. Additional Skills/Requirements Preferred: N/A Additional Information With a...

Jul 12, 2025
Co
Full time
 
Administrative specialist
Commonwealth of Kentucky Edmonton, KY, USA
Advertisement Closes 7/19/2025 (8:00 PM EDT) 25-04075 Administrative Specialist Pay Grade 12 Salary $34,673.04 - $52,010.40 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 100 Thompson St PO Box 357 Edmonton, KY 42129 USA Description The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process. For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx We are seeking an...

Jul 12, 2025
TS
Full time
 
Administrative specialist human resources
The State of Kansas Norton, KS, USA
Important Recruitment Information for this vacancy Job Posting closes: July 20, 2025 Agency Information: Norton Correctional Facility is state owned and operated prison under the Kansas Department of Corrections. Norton Correctional Facility is a prison comprised of minimum, low, and medium incarcerated residents. Norton Correctional Facility is split into two different physical locations, Norton, KS housing Central Unit and Stockton, KS housing East Unit. The Kansas Department of Corrections and Norton Correctional Facility adhere to the following mission, vision, and beliefs. Our Mission: Partnering to Promote Safety and Responsibility through Best Practices. Our Vision: Transforming Lives for the Safety of All. Our Beliefs: Our employees are our most influential resource. Everyone has worth and will be treated with dignity and respect through our words and actions. Everyone deserves compassion, empathy, and support. Everyone has the potential...

Jul 12, 2025
Cushman & Wakefield
Administrative specialist
Cushman & Wakefield Nashville, TN, USA
Job Title Administrative Specialist Job Description Summary Responsible for providing administrative support to senior level executives (those responsible for leading a business/market, corporate department or service line). Interface with internal and external parties with respect to highly sensitive issues on behalf of management. Interact with a diverse group of internal and external customers at all levels of the organization. Job Description Provide administrative support to senior-level executives • Work independently and/or within a team on special non-recurring and ongoing projects • Act as a project manager for special projects, at the request of the executives and/or their direct reports, which may include planning and coordinating multiple presentations and disseminating information • Act as liaison with other departments and outside agencies; including executive-level staff • Manage executive calendar/schedule; schedule and organize complex...

Jul 11, 2025
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