19399 administrative support jobs found

The Office of the Governor, Division of Administrative Services, is looking for an Administrative Support Specialist to join our team! What you will be doing: The primary duty of the Administrative Support Specialist is to serve in the support position in Payroll/Personnel. This includes entering timesheets, leave slips, appointments, separations, leave cash-ins, pay increases, and all other actions and adjustments for the Office of the Governor. This position sends evaluation shells to supervisors monthly, maintains personnel files, ensures mandatory posters are up to date for all divisions, and assists the Personnel Officer with FMLA/AFLA tracking and department recruitments. When all payroll is complete, this position will assist the accounting staff with processing payables, help with small procurement duties and assist with records and archiving. The benefits of joining our team: Our office offers a dynamic,...

Duties As an Administrative Support Assistant (OA), you will: Receive visitors and telephone calls and referring to the appropriate party Provide technical support assistance as well as administrative support to the organization Perform various processing and producing a wide range of documents/materials/reports using a variety of office automation software Work Schedule: Monday through Friday, 7:30a.m. to 4p.m. Position Description Title/PD#: Administrative Support Assistant (OA)/PD01121O Physical Requirements : The work is primarily sedentary. You will sit comfortably to do the work, however, there may be some walking, standing, or carrying of light items such as manuals or files. The work does not require special physical demands. Requirements Conditions of Employment You must be a U.S. citizen to apply for this job Subject to a background/suitability investigation May serve a probationary period Selective Service Registration is...

Duties Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment. and updates the existing medical record or prepare new record. Schedules appointments, completes the client admission forms. Screens/Updates the existing medical record or collects sufficient information to prepare new record. Reviews discharge information or handouts with client. Maintains clinic exterior, reception area and exam rooms to ensure general cleanliness (to include cleaning urine, feces and blood). Dispenses medications, annotates prescriptions and refills prescriptions accordance with polices and procedures Completes bi-weekly payroll reports. Prepares and submits required end of month reports. Assists with preparation of the yearly clinical budget. Initiates personnel actions at the direction of management. Monitors and replenishes inventory. Receives payments for...

Description Position Summary The College Care Coordinator, under the guidance of the College Care Specialist, fulfills a broad spectrum of responsibilities in support of the College Resource Manager and Deans, primarily focused on new faculty-related tasks. These duties encompass coordinating recruitment efforts, managing scheduling, overseeing travel arrangements, handling procurement processes, budget management, and generating reports. Following the selection of new faculty, the College Care Specialist is responsible for managing startup budgets, monitoring expenditures, and overseeing all procurement activities related to services, products, consumables, and equipment necessary for the establishment of laboratories and research facilities. This also extends to providing support to graduate students, both academically and in non-academic roles. The role involves direct communication and coordination with faculty members involved in upcoming, ongoing, or concluding...

Position Summary The College Care Coordinator, under the guidance of the College Care Specialist, fulfills a broad spectrum of responsibilities in support of the College Resource Manager and Deans, primarily focused on new faculty-related tasks. These duties encompass coordinating recruitment efforts, managing scheduling, overseeing travel arrangements, handling procurement processes, budget management, and generating reports. Following the selection of new faculty, the College Care Specialist is responsible for managing startup budgets, monitoring expenditures, and overseeing all procurement activities related to services, products, consumables, and equipment necessary for the establishment of laboratories and research facilities. This also extends to providing support to graduate students, both academically and in non-academic roles. The role involves direct communication and coordination with faculty members involved in upcoming, ongoing, or concluding startup initiatives....

Posting Number: req18329 Department: Mining & Geological Engr Location: Main Campus Address: Tucson, AZ USA Position Highlights Mining and Geological Engineering is seeking an administrative professional to help manage a large interdisciplinary research project on characterization, cataloging, and critical metals/minerals recovery from copper mine tailings. Activities involved include organizing workshops and other project meetings; communicating with academic, industry, government, and community stakeholders; engaging students and faculty from UA, ASU, and NAU; and helping manage the project, including timelines, budgets, and reporting. The applicant should have strong communication skills, project management experience, and familiarity with basic business practices. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave,...

Full job description Description Title: Administrative & Fiscal Support Specialist Position Number: 0096929T Hiring Unit: College of Education, Administrative Services Office (ASO) Location: UH at Manoa Date Posted: November 16, 2023 Closing Date: December 1, 2023 Band: A Salary : salary schedules and placement information Full Time/Part Time: Full Time Month: 11-month Temporary/Permanent: Temporary Other Conditions: Special, Revolving, and/or Extramural funds. Appointment to start January 2024 or soon thereafter. Position split between COE’s Administrative Services Office (ASO) and Center on Disability Studies (CDS). Renewal contingent upon satisfactory performance, department needs, and availability of funds. Duties and Responsibilities Assist administrative officers and fiscal specialists in reviewing and approving fiscal documents such as travel, requisitions, mileage, etc. for all fund types including...

Duties The Administrative Support Assistant duties include but are not limited to: Acts as a liaison or handles communication with stakeholders including Veterans Affairs Central Office (VACO), Veterans Health Administration (VHA), National Program Offices and Regional/VISN/Facility Staff to build relationships, share strong practices, and address barriers. Develops and maintains effective office systems, procedures and communications, making necessary changes to ensure efficiency of the Consolidated Human Resources Office. Strong organizational and tracking skills are required for maintenance and compliance of recurring actions, assignment of all new action items, and meeting tight deadlines. Provides technical assistance and support for regularly scheduled meetings, conference calls, video teleconferences, and webinars from problem identification to resolution, with expert assistance from IT technical support when needed. Serves as a timekeeper by preparing,...

Job no: 533380 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Summary Under general supervision, the Administrative Support Coordinator I assists the Administrative Support Coordinator II and the School Director in general administrative office support for the School of Social Work. The incumbent is responsible for coordination and administrative support functions, performing the full range of administrative duties for the department in collaboration with the ASC II, and provides general office support at varying levels of complexity for the school. In addition, the ASC I has the responsibility for providing administrative support services to the Joint Doctoral Program (JDP) in Interdisciplinary Research on Substance Use (IRSU)....

Duties Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff. Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building. Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking. Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations. Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and...

Employment Type: Permanent Full Time, 38 hours per week Position Classification: Senior Administrative Assistant 3 Remuneration: $ 77,039 per annum - $ 78,954 per annum + super and annual leave loading Location: Gladesville with relocation to State Operations Centre in Sydney Olympic Park in 2024 Closing Date: 3 December 2023 About Us NSW Ambulance is an integral part of the NSW Health system that must work together seamlessly to deliver services to the community of NSW. We take a values-based leadership approach putting our people at the centre of everything we do, striving to deliver our mission of Excellence in Care through our CORE Values of Collaboration, Openness, Respect and Empowerment. Hear what it’s like to work for NSW Ambulance About The Role The Admin Support Workshop supports the state-wide NSW Ambulance workshops within the NSW Ambulance Fleet, Equipment and Uniform department. This will include high-level administrative support in the vehicle...

Employment Type: Permanent Full Time, 38 hours per week Position Classification: Senior Administrative Assistant 3 Remuneration: $ 77,039 per annum - $ 78,954 per annum + super and annual leave loading Location: Gladesville with relocation to State Operations Centre in Sydney Olympic Park in 2024 Closing Date: 3 December 2023 About Us NSW Ambulance is an integral part of the NSW Health system that must work together seamlessly to deliver services to the community of NSW. We take a values-based leadership approach putting our people at the centre of everything we do, striving to deliver our mission of Excellence in Care through our CORE Values of Collaboration, Openness, Respect and Empowerment. Hear what it’s like to work for NSW Ambulance About The Role The Administrative Support Vehicles and Projects supports the annual state-wide vehicle replacements, enhancement activities and other projects within the NSW Ambulance Fleet, Equipment and Uniform...

Employment Type: Permanent Full Time, 38 hours per week Position Classification: Senior Administrative Assistant 3 Remuneration: $ 77,039 per annum - $ 78,954 per annum + super and annual leave loading Location: Gladesville with relocation to State Operations Centre in Sydney Olympic Park in 2024 Closing Date: 3 December 2023 About Us NSW Ambulance is an integral part of the NSW Health system that must work together seamlessly to deliver services to the community of NSW. We take a values-based leadership approach putting our people at the centre of everything we do, striving to deliver our mission of Excellence in Care through our CORE Values of Collaboration, Openness, Respect and Empowerment. Hear what it’s like to work for NSW Ambulance About The Role The Administrative Support Vehicles and Projects supports the annual state-wide vehicle replacements, enhancement activities and other projects within the NSW Ambulance Fleet, Equipment and Uniform...

Employment Type: Permanent Full Time, 38 hours per week Position Classification: Senior Administrative Assistant 3 Remuneration: $ 77,039 per annum - $ 78,954 per annum + super and annual leave loading Location: Gladesville with relocation to State Operations Centre in Sydney Olympic Park in 2024 Closing Date: 3 December 2023 About Us NSW Ambulance is an integral part of the NSW Health system that must work together seamlessly to deliver services to the community of NSW. We take a values-based leadership approach putting our people at the centre of everything we do, striving to deliver our mission of Excellence in Care through our CORE Values of Collaboration, Openness, Respect and Empowerment. Hear what it’s like to work for NSW Ambulance About The Role The Admin Support Workshop supports the state-wide NSW Ambulance workshops within the NSW Ambulance Fleet, Equipment and Uniform department. This will include high-level administrative support in the vehicle...

Job Title: Staff, Operations (General Administrative Support) Job Classification: Staff, People & Operations Reports To: Chief People Officer Department: People & Operations Job Type: [Full-time] Salary Range: 47K, plus competitive benefits. Objective of Role: Looking for a highly organized and detail-oriented candidate to keep our office running smoothly and efficiently. The ideal candidate will support the administrative functions of our organization's departments. This is a great opportunity to participate and learn from diverse projects and provide general administrative support. A pleasing personality with strong communication skills is also highly valued. Responsibilities: ● Assist with general office support including infrastructure and operational ● Assist with the front desk by welcoming all visitors to the GOSO office when needed. ● Admin and operational support in the preparation of events and daily workshops ● Assist in work assignments of...

Posting Number req18329 Department Mining & Geological Engr Department Website Link https://mge.engineering.arizona.edu/ Location Main Campus Address Tucson, AZ USA Position Highlights Mining and Geological Engineering is seeking an administrative professional to help manage a large interdisciplinary research project on characterization, cataloging, and critical metals/minerals recovery from copper mine tailings. Activities involved include organizing workshops and other project meetings; communicating with academic, industry, government, and community stakeholders; engaging students and faculty from UA, ASU, and NAU; and helping manage the project, including timelines, budgets, and reporting. The applicant should...

Stronger Families for a Stronger Georgia.   The Georgia Department of Human Services (DHS) delivers a wide range of human services designed to promote self-sufficiency, safety, and well-being for all Georgians.  What we offer . Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long-term care, and life insurance; in addition to telework opportunities depending upon the position. Start your career in public service .  T he Division of Child Support Services ( DCSS) is the division within DHS that enhances the well-being of children by locating non-custodial parents; establishing paternity and support orders; enforcing and modifying support obligations; and collecting and distributing child support payments. This program promotes parent accountability and...

Description Title: Administrative Support (Title IX Coordinator) Position Number: 80894 Hiring Unit: Chancellor's Office Location: Honolulu Community College Date Posted: November 15, 2023 Closing Date: December 1, 2023 Band: B Salary: salary schedules and placement information Full Time/Part Time: Full Time Temporary/Permanent: Permanent EXCLUDED APT Other Conditions : Excluded from collective bargaining. General funds to begin approximately January 2024, pending position clearance, availability of funds, satisfactory performance and program needs. Duties and Responsibilities (Note: * Denotes essential functions) Serve as the campus’ principal coordinator responsible for implementing and ensuring compliance with University policies, procedures, and programs relating to Title IX, VAWA, and the Clery Act as it pertains to sex/gender discrimination. Serve as the designated individual for reports/complaints of discrimination,...

Duties Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling. Serves as the timekeeper in reviewing and verifying time and attendance; maintaining master files for area employees; performing leave audits; and informing the supervisor of any inconsistencies or aberrations in time and attendance. Receives and reviews incoming correspondence, ensuring necessary background material is attached when sending forward; and determines whether items can be personally addressed or need to be forwarded to the supervisor or other appropriate staff. Establishes, organizes and maintains a filing system of official material and records. Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes; prepares materials to be used in presentations or training conducted by the...

The California Public Utilities Commission (CPUC) is seeking to hire a student assistant, for the Fall/Winter (November-December), that will offer administrative support, while offering a terrific opportunity to learn about the inner workings of the agency. The student assistants will also assist with records retention, workshops, career fairs, travel, training, recruitment and more. Conditions of Employment This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause. Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following...

Full job description SEIU Local 721 is a dynamic, and fast-growing organization recognized as one of the largest and strongest union of publicly funded employees in the nation. We are on the forefront of local politics, defending public services in the face of budget challenges, organizing workers in the public service sectors and are key players in national reform efforts. We have over 180 staff members covering 6 counties. Our more than 90,000 members provide public services in diverse fields, including health care, social services, special districts, private non-profits, libraries, courts, parks and recreation, public works and mental health in cities and counties throughout Southern California. Through grassroots organizing, identifying and developing leaders within our Union, and organizing worker political power, we are on the front lines of holding government accountable, ensuring efficiency, tackling waste, and improving services....

Full job description Program Coordinator (Administrative Support Coordinator I), CEGE PACE California State University, San Bernardino Job No: 533218 Work type: Staff Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Job Summary: Provides administrative support to PaCE educational programs, program specialists, and PaCE leadership. Responsibilities include, but are not limited to: Administrative Support for PaCE Educational Programs Provide a variety of clerical functions as assigned by PaCE leadership that support operations for a variety of educational programs. Communicate in various formats (such as social media, email, texting, voice, video conferencing, and chat) with a variety of internal and external constituents such as students (current and...

Duties Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling. Serves as the timekeeper in reviewing and verifying time and attendance; maintaining master files for area employees; performing leave audits; and informing the supervisor of any inconsistencies or aberrations in time and attendance. Receives and reviews incoming correspondence, ensuring necessary background material is attached when sending forward; and determines whether items can be personally addressed or need to be forwarded to the supervisor or other appropriate staff. Establishes, organizes and maintains a filing system of official material and records. Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes; prepares materials to be used in presentations or training conducted by the...

Duties Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling. Serves as the timekeeper in reviewing and verifying time and attendance; maintaining master files for area employees; performing leave audits; and informing the supervisor of any inconsistencies or aberrations in time and attendance. Receives and reviews incoming correspondence, ensuring necessary background material is attached when sending forward; and determines whether items can be personally addressed or need to be forwarded to the supervisor or other appropriate staff. Establishes, organizes and maintains a filing system of official material and records. Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes; prepares materials to be used in presentations or training...