2406 administrative support specialist jobs found

Job Description: Aero & Marine Tax Professionals is seeking a detail-oriented and organized Administrative Support Specialist to support our team and help maintain smooth operations. You will be responsible for providing exceptional administrative support, ensuring customer satisfaction, and assisting with key operational tasks that contribute to our company’s success. About Aero & Marine Tax Professionals: Aero & Marine Tax Professionals helps aircraft, vessel, and luxury vehicle owners legally avoid the California Sales & Use Tax. Our mission is to help our clients achieve financial freedom by eliminating tax liability. Our core values are the backbone of our business and guide our hiring process; we are accountable, results-driven, disciplined, transparent, aligned, and service-oriented. Responsibilities: Serve as the first point of contact for clients and ensure a positive experience through excellent customer service. Process and track client...

As an Administrative Support Specialist, you will support the set-up and maintenance of vendor and customer portals. Assist with Admin duties in relationship with our company policy. This role includes communication with employees of all levels, suppliers and customers. Main Responsibilities Set up and maintain Vendor Portals. Set up and maintain Customer Portals. Process COI requests for Customers. Assist with Safety Portals. Monitor Worker's Comp portals. Process digital W9s. Ad-Hoc projects. Strive for personal and professional growth. Minimum Qualifications 2+ Years in AP or Administrative Role. Strong organizational and time management skills with ability to manage multiple priorities and meet deadlines. Preferred Qualifications Experience with third party portals. Strong verbal and written communication skills and the ability to interact with multiple levels of management and across functions. Self-motivated and both detail...

Administrative Support Specialist - Contractor - (24000ANH) Description The Massachusetts Department of Public Health (DPH) is seeking Contracted Administrative Support Specialist to provide exceptional customer service and support to licensees and stakeholders. Key responsibilities include processing license applications, acting as a liaison between the Board and the public, maintaining records, handling inquiries, and assisting with administrative tasks as needed. Additionally, the selected candidate will be expected to assist the Executive Director or Associate Executive Director in composing letters, memoranda, and reports. This will involve reviewing these documents for completeness, content, typographical errors, and compliance with regulatory and statutory guidance. Duties and Responsibilities (these duties are a general summary and are not all inclusive): Process and evaluate license, renewal, and reinstatement applications, ensuring compliance with...

The Massachusetts Department of Public Health (DPH) is seeking Contracted Administrative Support Specialist to provide exceptional customer service and support to licensees and stakeholders. Key responsibilities include processing license applications, acting as a liaison between the Board and the public, maintaining records, handling inquiries, and assisting with administrative tasks as needed. Additionally, the selected candidate will be expected to assist the Executive Director or Associate Executive Director in composing letters, memoranda, and reports. This will involve reviewing these documents for completeness, content, typographical errors, and compliance with regulatory and statutory guidance. Duties and Responsibilities (these duties are a general summary and are not all inclusive): Process and evaluate license, renewal, and reinstatement applications, ensuring compliance with qualifications for licensure and notifying applicants of their application...

As an Administrative Support Specialist, you will support the set-up and maintenance of vendor and customer portals. Assist with Admin duties in relationship with our company policy. This role includes communication with employees of all levels, suppliers and customers. Main Responsibilities Set up and maintain Vendor Portals. Set up and maintain Customer Portals. Process COI requests for Customers. Assist with Safety Portals. Monitor Worker’s Comp portals. Process digital W9s. Ad-Hoc projects. Strive for personal and professional growth. Minimum Qualifications 2+ Years in AP or Administrative Role. Strong organizational and time management skills with ability to manage multiple priorities and meet deadlines. Preferred Qualifications Experience with third party portals. Strong verbal and written communication skills and the ability to interact with multiple levels of management and across functions. Self-motivated and...

Posting Details AA/EEO Statement AA/EEO Statement: Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities Veterans Statement Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586 . Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources; Zack Roush, roushz@lanecc.edu, 541-463-3970. Lane Community College ensures that all documentation submitted to HR will remain confidential. Position Information: Posting Number: 240175 Job Title: Part-time...

Description ****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.**** Working Title: Administrative & Fiscal Support Specialist Position Number: Casual Hiring Unit: Information Technology Services / Client Service and Operations Center Location: Manoa Date Posted: 1/8/25 Closing Date: 1/9/25 Salary Range: $24.85/hour Schedule: Monday through Friday, up to 40 hours/week Temporary/Permanent: Temporary Duties and Responsibilities: Provide...

Description Title: Administrative & Fiscal Support Specialist Position Number: 96616T Hiring Unit: C OF SOC SCI, SOCIAL SCI RES INST, SOCIAL SCI RES INST Location: Manoa Date Posted: January 2, 2025 Closing Date: January 16, 2025 Band: A Salary: salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Temporary Duties and Responsibilities Provides pre-award and post-award extramural support to APTs/faculty Principal Investigators (PIs) in one or more assigned departments and units in the College of Social Sciences. Assists APTs/faculty with proposal data entry into myGrant or successor application. Provides fiscal, administrative, and contracts and grant management support to PIs and project staff. Work with PIs and Office of Research Services (ORS) to facilitate the execution of contract,...

Overview: Neely Counseling Center is seeking a versatile and driven individual to join our team as a Hybrid Office Assistant. This role combines administrative support, light medical billing, and marketing responsibilities. If you have experience in front-end and back-end office work, including; client intakes, insurance verification, claims tracking, and are passionate about contributing to mental health and wellness, we encourage you to apply. Key Responsibilities: Customer Service: Deliver exceptional customer service by addressing client inquiries, scheduling appointments, and ensuring a professional and welcoming environment for clients. Deliver exceptional customer service by addressing client inquiries, scheduling appointments, and creating a professional and welcoming environment. Approach client interactions with empathy and compassion, understanding that many clients are in a fragile state. Skillfully guide potential clients toward appropriate...

Description Title: Admin & Fiscal Support Spec Position Number: 0080284T Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, ASSOC DEAN FOR ACAD AFFAIRS Location: School of Medicine (Kaka'ako), Honolulu Date Posted: January 7, 2025 Closing Date: January 22, 2025 Band: A Salary: salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Temporary Duties and Responsibilities 1. * Provides fiscal and administrative support in the operations of the Hawaii/Pacific Basin Area Health Education Center (AHEC). 2. * Collects financial and statistical data from existing files necessary for budget preparation, and periodic project status reports. 3. * Reviews proposed grant budgets for accuracy and compliance with grant guidelines. 4. * Initiates, audits, and completes a wide variety of financial and personnel transactions, such as purchase orders,...

About American Ordnance At American Ordnance, we know the stakes and We do what we say! ® We’re the team working behind the scenes to make sure our nation’s front lines have safe, high-quality ammunition. As a trusted premier manufacturer of ammunition to the U.S. Military, some of our capabilities range from production of direct and indirect fire, warheads, to special projects and beyond. With more than 70 years of experience and Day & Zimmermann behind us, it’s no surprise that our teams consistently exceed expectations. Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customers power and improve the world! https://aollc.biz As an Administrative Line Support Specialist here's the work you'll do: Compile and maintain production records and reporting, manages transactions, and administers office activities. Collect and transcribe data for the preparation of records and reports. Develop and maintain...

Description The University of Hawai‘i, Kapi‘olani Community College, Office of the Chancellor, is seeking applications for the Administrative and Fiscal Support Specialist. Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below: Title : Administrative and Fiscal Support Specialist Position Number: 0080865 Hiring Unit : Office of the Chancellor Location: Kapi‘olani Community College Date Posted: January 8, 2025 Closing Date: January 24, 2025, 11:59 PM HST Salary: Salary Schedules and placement information Pay Band: A Temporary/Permanent: Permanent Funding: General Other Conditions: To begin approximately March 2025 or earlier, pending position clearance, availability of funds, satisfactory performance, and program needs. Introduction The major functions of the Office of the Chancellor for Kapiolani...

Administrative Assistant Specialist (Customer Support Operations – Order Management) We are pleased to recruit for a company whose corporate purpose is to create chemistry for a sustainable future and has been doing so for 150 years. Their portfolio ranges from chemicals, plastics, performance products and crop protection products to oil and gas. Their products and solutions contribute to conserving resources, ensuring nutrition and improving quality of life. Our client is expanding and seeking an Administrative Assistant Specialist in Irvine, CA. Responsibilities: Following established procedures, perform a variety of administrative responsibilities. Administers and process customer purchase orders by reviewing Customer Service Administrators’ flow down instructions for product requirements to existing terms and conditions of purchase orders or maintenance agreements. Establishes and maintains relationships with customer facing teams through courteous and...

Who we are Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities. Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes. Our team is growing and we’re looking for people who follow their passion,...

Initial Posting Date: 01/03/2025 Application Deadline: 01/13/2025 Agency: Psychiatric Security Review Board Salary Range: $4,203 - $5,837 Position Type: Employee Position Title: Conditional Release Support Specialist (Administrative Specialist 2) Job Description: Opportunity Awaits, Apply Today! Conditional Release Support Specialist (Administrative Specialist 2) The Psychiatric Security Review Board (PSRB) was created by Oregon Legislature in 1977 to assume jurisdiction of those persons who successfully assert the insanity defense to criminal charge. In the past 40 years, its success has resulted in an expansion of programs serving Oregonians. This includes its jurisdiction over youth who successfully assert the insanity defense; a firearm restoration program for those with a historical mental health adjudication; its jurisdiction over persons who commit severe criminal acts, but who are not competent to stand trial; and the reclassification and relief of registration...

Initial Posting Date: 01/03/2025 Application Deadline: 01/13/2025 Agency: Forestry Department Salary Range: $3,705 - $5,066 Position Type: Employee Position Title: Administrative Specialist 1 - Dispatcher/Program Support Specialist Job Description: Opportunity Awaits, Apply Today! Note: this position will receive a Cost of Living Adjustment (COLA) increase of 6.55% which is not reflected in the salary listed in this posting. The effective date of the increase is January 1, 2025, for February 1, 2025 paychecks. Our Mission – To serve the people of Oregon by protecting, managing, and promoting stewardship of Oregon's forests to enhance environmental, economic, and community sustainability. What we are looking for: As the Administrative Specialist 1, you will primarily support The Oregon Department of Forestry's Protection from Fire Program at the Forest Grove office. Duties include: Coordinate primary dispatch operations to support the...

Duties You will serve as an Administrative Support Specialist Lead with leadership responsibilities assigning, reviewing and providing advanced technical advice the areas of material, and service acquisition and purchasing support. You will review internal procurement/contracting processes to ensure business operations are effective and efficient in order to meet mission requirements. You will assist in creating, producing and submitting assessments of new processes and provide recommendations to the supervisor to improve the utilization of available resources and administrative management services. You will work directly with project managers to provide advanced advice and recommendations to develop appropriate procurement strategies, provide solutions to issues and to provide status updates. You will utilize Wide Are Workflow (WAWF) system to provide receipt/acceptance to facilitate vendor invoice payments, utilize Microsoft Excel in addition to other data share...

Job Title: Staffing Supervisor Compensation: $24 - $27 DoE Benefits: Full Benefits Package Location: Golden Valley, MN Schedule: Full-Time About Home Health Care, Inc.: At Home Health Care, Inc., we employ self-driven individuals passionate about providing quality health care services, including nursing, therapy, home health aide, and PCA jobs/services to residents of 21 Minnesota counties. With over 30 years as a locally-owned, Medicare-certified home health agency, we have grown into a family of services, continually finding new ways to bring the best care to wherever our clients call home. Join our team and make a meaningful difference in the lives of our clients. Why You Will Love This Job: Support from our Team: Employer contributions towards medical insurance plans Employer-paid dental, vision, short- and long-term disability, and life insurance options Extremely supportive supervisors and team members available as resources and mentors Up to 3...

Work for Our Water Resources. Help protect one of Florida’s most vital resources — water — with a career at the Southwest Florida Water Management District (District). The District is a government agency whose mission is to protect water resources, minimize flood risks, and ensure the public’s water needs are met. We serve a population of nearly 6 million people in west-central Florida as directed by state law. Join our Office of General Counsel The Southwest Florida Water Management District (District), a leader in protecting water resources, is seeking a Legal Assistant in support of the Office of the General Counsel (OGC). This individual will provide administrative support for approximately six attorneys who work on a wide range of legal and administrative tasks. The successful candidate will be responsible not only for general administrative duties but also for assisting with legal document preparation, managing calendars, and coordinating important...

Work for Our Water Resources. Help protect one of Florida’s most vital resources — water — with a career at the Southwest Florida Water Management District (District). The District is a government agency whose mission is to protect water resources, minimize flood risks, and ensure the public’s water needs are met. We serve a population of nearly 6 million people in west-central Florida as directed by state law. Join our Office of General Counsel The Southwest Florida Water Management District (District), a leader in protecting water resources, is seeking a Legal Assistant in support of the Office of the General Counsel (OGC). This individual will provide administrative support for approximately six attorneys who work on a wide range of legal and administrative tasks. The successful candidate will be responsible not only for general administrative duties but also for assisting with legal document preparation, managing calendars, and coordinating important activities,...

About the Role:  The Program Coordinator reports to the Senior Manager of Association Services in executing various programs and initiatives that align with our mission statement.  This position plays a key role in programs such as the Golden Penguin Awards, NFRA’s promotional point of sale (POS) platform, managing VIP coupons, as well as supporting other organizational programs and events. Additional responsibilities include event registration services, general administrative support and data entry assistance for cross-departmental needs. Responsibilities: Golden Penguin Awards Management : Plan, coordinate, and help execute the Golden Penguin Awards program, including logistics, scheduling, and communication with entrants and judges Manage the entry process, ensuring timely receipt and correct category review Coordinate all aspects of the awards ceremony, including timelines, materials and on-site logistics Assist with the development of promotional...

Job Title: Staffing Supervisor Compensation: $24 - $27 DoE Benefits: Full Benefits Package Location: Golden Valley, MN Schedule: Full-Time About Home Health Care, Inc.: At Home Health Care, Inc., we employ self-driven individuals passionate about providing quality health care services, including nursing, therapy, home health aide, and PCA jobs/services to residents of 21 Minnesota counties. With over 30 years as a locally-owned, Medicare-certified home health agency, we have grown into a family of services, continually finding new ways to bring the best care to wherever our clients call home. Join our team and make a meaningful difference in the lives of our clients. Why You Will Love This Job: Support from our Team: Employer contributions towards medical insurance plans Employer-paid dental, vision, short- and long-term disability, and life insurance options Extremely supportive supervisors and team members available as resources and mentors Up to...