288 executive assistant jobs found in Madison, WI

USA Executive Assistant Country: United States of America It Starts Here: Santander is a global leader and innovator in the financial services industry and is evolving from a high-impact brand into a technology-driven organization. Our people are at the heart of this journey and together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what's possible. This is more than a strategic shift. It's a chance for driven professionals to grow, learn, and make a real difference. If you are interested in exploring the possibilities We Want to Talk to You! The Difference You Make: The Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses. S/he also conducts...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Executive Assistant I Job Summary: The position performs duties assigned by the Chief Strategy Officer and the Associate Dean for Faculty and Staff. The incumbent will independently coordinate and prioritizes the work of the Chief Strategy Officer and the Associate Dean for Faculty and Staff's offices, including matters of a sensitive or confidential nature and provides a broad, yet specialized range of administrative services, project management and supervision. The incumbent will communicate extensively with numerous high-level professionals including the Dean of the College of Engineering, other campus and peer Deans' offices, the Chancellor's and Provost's office, as well as with...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Executive Assistant II Job Summary: This position provides professional support of considerable complexity to the Grainger Dean of the College of Engineering, independently coordinating and prioritizing the work of the Dean's personal office including matters of a sensitive or confidential nature and provides a broad, yet specialized range of administrative services, project management and supervision. Communicate extensively with numerous high-level professionals including the Provost's, Chancellor's, and other Deans' offices, as well as with administrators, departmental chairs, faculty and organizations outside of the university community, including state and federal agencies. Develop...

Current employees: if you are currently employed at any of the universities of wisconsin, log in to workday to apply through the internal application process. Job category: Academic Staff Employment type: Regular Job profile: Executive Assistant II Job summary: This position provides professional support of considerable complexity to the Grainger Dean of the College of Engineering, independently coordinating and prioritizing the work of the Dean's personal office including matters of a sensitive or confidential nature and provides a broad, yet specialized range of administrative services, project management and supervision. Communicate extensively with numerous high-level professionals including the Provost's, Chancellor's, and other Deans' offices, as well as with administrators, departmental chairs, faculty and organizations outside of the university community, including state and federal agencies. Develop highly sensitive and confidential materials and...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Administrative Specialist Job Summary: The Operations and Administrative Specialist provides administrative and operational support to the Office of the Dean, reporting to the Dean's Executive Assistant. This position requires a high level of independent judgment, professionalism, and the ability to manage complex projects with minimal supervision. The Operations and Administrative Specialist ensures efficient daily operations, supports financial and human resources workflows, coordinates events, and serves as a key liaison across departments and stakeholders. The role contributes to process improvement, continuity of operations, and effective communication within Wisconsin School of...

PagerDuty (NYSE:PD) is a leader in Digital Operations Management. In an always-on world, organizations of all sizes trust PagerDuty to help them deliver a perfect digital experience to their customers, every time. Teams use PagerDuty to identify issues and opportunities in real time and bring together the right people to fix problems faster and prevent them in the future. Over 13,000 organizations (including 60 of Fortune 100) rely on PagerDuty to succeed with Digital Transformation, Cloud Migration, and DevOps Modernization. Notable customers include GE, Cisco, Genentech, Electronic Arts, Cox Automotive, Netflix, Shopify, Zoom, DoorDash, Lululemon and more. We are expanding rapidly as a platform for Digital Operations Management using AI/ML and Automation and growing our adoption by Development, IT, Customer Service, Security, and other teams across the organization. About the Role PagerDuty is seeking a Director of Pricing & Monetization to own the strategy and...

JOB REQUIREMENTS: Receptionist & Personal Assistant (Weekend Mornings) Location: In-person / In-home (Madison, WI) Schedule: Saturday & Sunday, 10:00 AM 12:00 PM Status: Part-time (4 hours/week currently; potential for additional hours in the future) Overview: We are seeking a reliable, organized, and proactive Receptionist/Personal Assistant to support both administrative operations and household needs from our home office in Madison. This hybrid role requires someone who can professionally manage office tasks while assisting with light personal support duties. Key Responsibilities Administrative & Receptionist Support Communication: Answer and direct incoming phone calls; manage email correspondence and respond to routine inquiries. Coordination: Manage executive schedules, coordinate daily staffing needs, and maintain digital/physical records. Office Operations: Open and distribute mail, file corporate documents, and assist with budget preparation or personnel...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Counseling Svcs Assoc Dir Job Summary: Under the direction of the Director of Mental Health Services, the Associate Director of Clinical Services is responsible for providing oversight of clinical services within Mental Health Services (MHS). The Associate Director of Clinical Services serves as a member of the Mental Health Services Leadership Team (MHLT) and is a Team Manager within UHS. Associate Director: (60%) Provides innovative leadership and vision to collaboratively develop and manage clinical services to address the mental health needs of the student population. Provides clinical consultation to UHS Mental Health and Medical providers, as well as campus and community partners....

Location: Madison, WI and Remote Reports To: Director of Finance / Executive Director Status: Full-time / Non-Exempt Salary range: $50,000 – $55,000 Position Summary The WiLS Financial and Operations Assistant plays a key cross-functional role in supporting the financial, operational, and member service needs of Wisconsin Library Services (WiLS), a small, mission-driven nonprofit organization. As part of a collaborative 13-person team, this position serves as a primary point of contact for members—primarily libraries and cultural organizations—while providing essential financial and administrative support. This role requires adaptability, strong communication skills, sound judgement, and a collaborative approach to advancing the organization’s mission. Key Responsibilities Financial & Administrative Support Assist with accounts payable and receivable, including processing invoices, reimbursements, and member payments Maintain organized...

PagerDuty (NYSE:PD) is a leader in Digital Operations Management. In an always-on world, organizations of all sizes trust PagerDuty to help them deliver a perfect digital experience to their customers, every time. Teams use PagerDuty to identify issues and opportunities in real time and bring together the right people to fix problems faster and prevent them in the future. Over 13,000 organizations (including 60 of Fortune 100) rely on PagerDuty to succeed with Digital Transformation, Cloud Migration, and DevOps Modernization. Notable customers include GE, Cisco, Genentech, Electronic Arts, Cox Automotive, Netflix, Shopify, Zoom, DoorDash, Lululemon and more. We are expanding rapidly as a platform for Digital Operations Management using AI/ML and Automation and growing our adoption by Development, IT, Customer Service, Security, and other teams across the organization. Manager, Customer Success As our Manager, Customer Success at PagerDuty, you will be reporting to the...

PagerDuty (NYSE:PD) is a leader in Digital Operations Management. In an always-on world, organizations of all sizes trust PagerDuty to help them deliver a perfect digital experience to their customers, every time. Teams use PagerDuty to identify issues and opportunities in real time and bring together the right people to fix problems faster and prevent them in the future. Over 13,000 organizations (including 60 of Fortune 100) rely on PagerDuty to succeed with Digital Transformation, Cloud Migration, and DevOps Modernization. Notable customers include GE, Cisco, Genentech, Electronic Arts, Cox Automotive, Netflix, Shopify, Zoom, DoorDash, Lululemon and more. We are expanding rapidly as a platform for Digital Operations Management using AI/ML and Automation and growing our adoption by Development, IT, Customer Service, Security, and other teams across the organization. The Senior Principal Customer Success Manager is aligned at the customers' key stakeholder level, building and...

Location: Anywhere in Country At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. Assistant Director, Financial Services Brand & Marketing Team: Financial Services Strategic Marketing Programs Reports to: Financial Services Consulting and EYP Marketing Leader The opportunity As the Assistant Director, Financial Services Brand & Marketing, you will own the integrated marketing strategy and activation for EY Financial Services' Digital Assets & Crypto portfolio and other emerging technology priorities. In this role, you will lead end-to-end go-to-market planning and execution across channels, partner closely with senior stakeholders across service lines and sectors and drive measurable outcomes through disciplined performance tracking and optimization. Your key...

Introduction The Department of Health Services (DHS), Mendota Mental Health Institute (MMHI) is recruiting for an Assistant Director of the facility. This position will typically work daytime hours, Monday and Friday, and periodically serves as the administrator on-call after business hours. MMHI is located on the north side of Madison and offers a beautiful campus environment, convenient free parking and an onsite workout facility. MMHI is an inpatient psychiatric facility, with one outpatient program, and is an integral part of the entire Wisconsin mental health service delivery system. Our overall service delivery goal is to provide specialized services in treatment, research, training and consultation. MMHI is part of the Division of Care and Treatment Services (DCTS). DCTS is committed to helping all state residents live their best lives through an interconnected web of behavioral health services. Watch this video to learn more about the work of DCTS. As...

Job Description As an Office & Facilities Coordinator - Data Center Operations , you will support the day-to-day administrative and coordination needs of OCI's mission-critical data center operations teams. This role helps keep site operations organized, responsive, and audit-ready by coordinating administrative workflows, supporting maintenance and facilities processes, managing records, and helping site teams stay aligned on scheduling, communications, and operational support needs. You will work closely with Facilities Operations, service managers, logistics, vendors, and site leadership to support a fast-moving operational environment. This role is ideal for someone with strong organization, follow-through, and communication skills who can balance office administration with site-support coordination in a 24/7 critical environment. The attached source emphasizes disciplined scheduling, CMMS recordkeeping, vendor coordination, maintenance communication, and...

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Multimedia Designer Job Summary: The Football Digital Media Coordinator helps strategize, shape, and execute the vision for all external communications regarding the Wisconsin Football brand as a member of the Creative Media Team. Under the supervision of the Director of Creative Media, the Football Digital Media Coordinator is responsible for assisting with daily posting, content creation, and delivery across all official Badger football social media channels. This position must be able to stay up to date with the latest social media trends, create original content, connect with fans, and strategically grow the Badger social platforms. Key Job Responsibilities: Conceptualizes, plans,...

Job Description As Director, Data Center Facilities Operations & Services , you will lead the service delivery organization responsible for maintenance execution, vendor performance, field readiness, and operational support across OCI's mission-critical data center facilities. This role provides leadership across all Facilities Operations Services functions, including mechanical, electrical, and general service delivery, ensuring critical infrastructure is maintained safely, consistently, and in alignment with uptime, compliance, and operational performance expectations. The goal of this role and organization is to self-perform as much maintenance in-house as is prudently possible, and this leader will define, build, and drive that program. You will directly lead senior service managers and their organizations, driving disciplined execution of preventive maintenance, corrective work, restoration support, contractor performance, technician readiness, and field service...

Job Description As Facilities Operations Manager - Mechanical, you will lead the safe, reliable, and efficient operation of mission-critical mechanical systems supporting OCI data centers. Reporting to the Site Operations Director, this role owns mechanical plant operations, maintenance execution, vendor performance, operational readiness, and technician leadership across cooling and HVAC infrastructure. You will oversee the operation and maintenance of systems such as chillers, cooling towers, pumps, CRAHs, AHUs, CDUs, fan walls, and associated controls, ensuring uptime is protected and work is executed safely, consistently, and to Oracle standards. This role is focused on day-to-day plant operations and service execution rather than long-range design authority. Responsibilities Key Responsibilities Lead daily operations, maintenance, and service execution for critical mechanical and HVAC infrastructure. Own mechanical plant readiness, including...

Senior Manager - Biologics Drug Product Development (Formulation & Filling) To support our rapidly expanding biologics portfolio of assets, we are seeking a highly skilled technical leader to join our Biologics Drug Product Development team with a primary focus on formulation development and aseptic filling process development for clinical and commercial programs. In addition to hands-on experience, the ideal candidate will have experience partnering with and providing scientific guidance to external contract research, development and manufacturing organizations. This role will lead formulation design and characterization for parenteral biologics (e.g., mAbs, recombinant proteins, novel biologics modalities) and develop/scale automated filling processes across vials and prefilled syringes. Experience with lyophilization is optional but will strengthen the applicant's candidacy. The ideal candidate combines deep understanding of protein/excipient interactions and...

Company : enGen Job Description : JOB SUMMARY Highmark Health is seeking an experienced and dynamic Manager of ITSM Platform Management to lead our global team of ServiceNow Developers and Administrators. This critical role will be instrumental in shaping and executing our multi-year ITSM technology and AI strategy across various ServiceNow modules, including ITSM, HCLS, ITOM, ITAM, and the exploration of new capabilities like HRSD, CSM, and Financial Operations. The successful candidate will drive innovation, optimize platform performance, and ensure the delivery of value-based outcomes that align with Highmark Health's strategic objectives. ESSENTIAL RESPONSIBILITIES Strategic Leadership: Develop and execute a multi-year strategy for the ITSM platform, incorporating emerging technologies, particularly in AI and GenAI, to enhance service delivery and operational efficiency. Team Management: Lead, mentor, and develop an international team of...

Why UKG: At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That's what we do. We never stop learning. We never stop challenging the norm. We push for better, and we celebrate the wins along the way. Here, you'll get flexibility that's real, benefits you can count on, and a team that succeeds together. Because at UKG, your work matters-and so do you. Instructional Designer, GTM Enablement Position Overview The Instructional Designer, GTM Enablement is responsible for designing and delivering high-quality learning experiences that support onboarding, product enablement, and ongoing skill development across the GTM organization. This role partners closely with Enablement, Sales, Pre-Sales, and...

Principal / Enterprise Solution Architect (Expert Level)Remote - United StatesJR013188 At Ensono, our Purpose is to be a relentless ally, disrupting the status quo and unleashing our clients to Do Great Things _!_ We enable our clients to achieve key business outcomes that reshape how our world runs. As an expert technology adviser and managed service provider with cross-platform certifications, Ensono empowers our clients to keep up with continuous change and embrace innovation. We can Do Great Things because we have great Associates. The Ensono Core Values unify our diverse talents and are woven into how we do business. These five traits are the key to achieving our purpose: Honesty, Reliability, Curiosity, Collaboration, and Passion. About the role and what you'll be doing: This role is a recognized authority and thought leader within Ensono, responsible for defining, shaping, and governing solution architecture across highly complex, large-scale client...

Location: Anywhere in Country At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. Tax - Indirect - Property Tax - Senior Will you shape the future or will the future shape you? The opportunity Our tax function is constantly evolving, and it's here you'll find everything you need to grow as we do. It's all about taking on new skills and responsibilities as they arise and making the most of our dedicated mentors and training programs. Handling tax in such a large, sophisticated organization takes more than just a technical understanding of current tax practices. As a Property Tax Senior, we'll look to you to apply your knowledge to a wide range of tax areas and processes, devising strategic outcomes to some very complex issues. In return, you can expect the support of some of the most...

Use Your Power for Purpose The US Commercial organization, which is in the Global Hospital & Biosimilars organization, is comprised of over 200 products, spanning more than 10 therapeutic areas, with annual revenue of over $2.5B. The Senior Manager, Institutional Customer Communications & Marketing, is responsible for leading the development and execution of customer communications and marketing materials to maximize revenue, support customer reputation, drive new initiatives for US Hospital and Biosimilar products, and advance internal communications and culture for U.S. Commercial within Global Hospital & Biosimilars organization. The Senior Manager will execute a variety of communications for the business, including supply/availability updates, product opportunities, and market actions via channels including customer letters, field force talking points, Q&As, customer emails, internal communications and more. The colleague will write, develop, and...

Job Description This position is needed to fulfill a role responsible for working across all state and federal markets with Medicaid, Medicare, and other state-based directives, to also include the Centers for Medicare and Medicaid Services (CMS) and partner projects. This role will work directly with client and Oracle executive-level leaders as a primary point-of-contact for multiple projects occurring simultaneously. This Lead Engagement Owner role will be accountable for delivering successful deployment projects. We are seeking an experienced program or project management professional with 10+ years of experience and a consistent track record success in program delivery in the health care industry. The Lead Engagement Owner will: Cultivate external client relationships to achieve business objectives Maintain and hold team members accountable for professional delivery of their assigned work including project managers Identify & manage project...