161 executive assistant jobs found in St. Louis, MO

Job Description Position Summary The Executive Assistant to the Office of Strategic Enrollment Management plays a pivotal role in supporting the Vice Chancellor for Strategic Enrollment. This position is responsible for organizing and coordinating operational, administrative, and fiscal functions to ensure organizational effectiveness and efficiency. The Executive Assistant works collaboratively with a broad range of university stakeholders to manage day-to-day processes, communications, and projects that advance the university's strategic enrollment priorities. Through proficient office management, event coordination, and personnel support, the Executive Assistant ensures seamless collaboration and alignment of efforts within the division and across the institution. Key Responsibilities Office Management & Operational Effectiveness Serve as the primary administrative liaison, managing the daily schedules, calendars,...

Hiring Department Admissions Job Description Position Summary The Executive Assistant to the Office of Strategic Enrollment Management plays a pivotal role in supporting the Vice Chancellor for Strategic Enrollment. This position is responsible for organizing and coordinating operational, administrative, and fiscal functions to ensure organizational effectiveness and efficiency. The Executive Assistant works collaboratively with a broad range of university stakeholders to manage day-to-day processes, communications, and projects that advance the university’s strategic enrollment priorities. Through proficient office management, event coordination, and personnel support, the Executive Assistant ensures seamless collaboration and alignment of efforts within the division and across the institution. Key Responsibilities Office Management & Operational Effectiveness Serve as the primary administrative liaison, managing the daily schedules, calendars, and meeting...

We are seeking an experienced Executive Assistant who thrives in a fastpaced, highly collaborative environment and enjoys enabling senior leaders to operate at their best. In this role, you will provide highimpact administrative and strategic support for three executives. Your ability to anticipate needs, manage competing priorities, and build trusted partnerships will directly support business growth, operational excellence, and team effectiveness. Responsibilities Proactively managing complex calendars, meetings, and priorities across internal and external stakeholders. Coordinate logistics and materials for leadership meetings, town halls, strategic planning sessions, and clientfacing engagements. Prepare polished executivelevel presentations, reports, and communications that support decisionmaking and strategic outcomes. Track action items, followups, and deliverables from leadership meetings to ensure timely execution. Serve as a trusted liaison with...

We are seeking an experienced Executive Assistant who thrives in a fast‑paced, highly collaborative environment and enjoys enabling senior leaders to operate at their best. In this role, you will provide high‑impact administrative and strategic support for three executives. Your ability to anticipate needs, manage competing priorities, and build trusted partnerships will directly support business growth, operational excellence, and team effectiveness. Responsibilities Proactively managing complex calendars, meetings, and priorities across internal and external stakeholders. Coordinate logistics and materials for leadership meetings, town halls, strategic planning sessions, and client‑facing engagements. Prepare polished executive‑level presentations, reports, and communications that support decision‑making and strategic outcomes. Track action items, follow‑ups, and deliverables from leadership meetings to ensure timely execution. Serve as a trusted...

Explore St. Louis is seeking a highly skilled, efficient and professional Executive Assistant to provide comprehensive administrative and organizational support to our President, executive management team and Board Members. Your daily responsibilities will include preparation of statistical reports, conducting research, managing calendars and handling information requests. The Executive Assistant will maintain official company records and execute administrative policies directly related to company operations. This position requires a high level of integrity, professionalism, and initiative. A demonstrated ability to work independently, think analytically and make independent decisions is necessary. Key Responsibilities: Executive Support: Efficiently manage the President’s calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and...

Executive Assistant to the Owner (Part-Time, On-Site) Gibborrim Academy of Martial Arts – O’Fallon, IL Schedule: Mon–Thu ~1:00–6:00 PM (≈20 hrs/wk) Pay: $23/hr (W-2) About the Role We’re a high-performance Wing Chun Kung Fu academy dedicated to helping people become stronger—physically, mentally, and ethically. Gibborrim Academy of Martial Arts is a small, founder-led, veteran-owned organization built on discipline, focus, and continuous improvement. You’ll work directly with the Owner and CEO—a martial arts instructor and sports dietitian—in a hands-on environment where every contribution makes an immediate impact. We are seeking a college-educated, highly organized Executive Assistant to support the daily operations of a structured, mission-driven martial arts academy. This role works directly with the Owner to maintain systems, manage details, and ensure the business runs smoothly behind the scenes. This is a long-term, part-time position with...

The Lutheran High School Association of St. Louis is seeking to hire an Executive Administrative Assistant for its Lutheran North Middle & High School Campus. Lutheran North is a diverse educational community whose unity is in Jesus Christ. Our school is college preparatory, our expectations are high, and our community is a family. For more information, refer to the website: . Summary: The Executive Administrative Assistant provides high-level administrative support to the Head of School and the Principal within Lutheran North’s Main Office. Serving as the office coordinator and a key point of contact for internal and external stakeholders. This position is responsible for handling complex, high-level tasks, including conducting in-depth research, drafting reports and memoranda, preparing professional presentations, and distilling critical information to support decision-making. Success in this role requires exceptional tact, discretion, and diplomacy, as well as...

Role Profile: Operations Coordinator Reports to: Executive Assistant Department: Administration Location: St. Louis, Missouri Employment: Full-Time FLSA Status: Exempt Organization: Launched in February 2010, Mercy Investment Services provides for the collective investment and professional management of the endowment and other investment funds of the Sisters of Mercy of the Americas and their sponsored ministries, while working for a just and sustainable world and embraces socially responsible investing as a means of promoting systemic change, with emphasis in the areas of nonviolence, racism, environment, concern for women, and immigration. Our multifaceted socially responsible investing program includes shareholder advocacy engagement with companies, proxy voting, portfolio screening and impact investing (both community and market-rate investments). More information is available at www.mercyinvestmentservices.org. Position Summary: This position...

The pay range is $64,000.00 - $128,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at https://corporate.target.com/careers/benefits. ALL ABOUT TARGET Working at Target means helping all families discover the joy of everyday life....

Summary For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. Learn more about this agency This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency All U.S. Citizens Duties If selected for this position, you will serve as the secretary to the United States Attorney (USA), providing a variety of technical and administrative support services. Typical work assignments will include: Exercise exclusive control over the USA and FAUSA's (First Assistant United States Attorney) calendar for all appointments, meetings, engagements, and conferences with complete...

Summary This position is located within the Pathology & Laboratory Medicine Service of the VA Medical Center in St. Louis, MO. Learn more about this agency This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Duties Follows procedures for patient identification, sample procurement, and specimen labeling Performs routine venipuncture specimen collections from patients Follows laboratory procedures for collecting specimens in the appropriate container Controls the physical condition of samples and responds to time factors to ensure that the physiologic state of the specimen is maintained Provides education to patients for proper collection techniques Prepares samples for testing to include labeling, centrifugation, decanting and aliquoting, etc. Maintains adequate supplies for all phlebotomy and specimen procurement procedures Answers incoming calls for the laboratory service -...

Administrative Assistant Active Top Secret / SCI Clearance Required - No Sponsorship Position Objective: GAP Solutions is seeking an AA to support a variety of NGA offices. The AA independently accomplishes more of the general or routine office administrative tasks. The AA category should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks. Duties and Responsibilities: Support administrative requirements at the lower- to mid-management levels of an office. Maintain executive calendars in Microsoft Outlook to include scheduling meetings as requested, sending meeting invites to requested attendees, reserving conference rooms, setting up Video Teleconference (VTC) or WebEx connections, deconflicting meetings and prioritizing meetings based on executive priorities....

Job Description The St. Louis Mercantile Library, a two-centuries old research library and art center with deep collections in the humanities, at the University of Missouri - St. Louis is seeking an experienced, enthusiastic, curatorial professional with a passion for regional art for the role of Curator of Fine Art and Research Professor. The Mercantile Library is the only institution in the state whose primary art collecting mission is dedicated to Missouri art, while also holding extensive collections in regional and American paintings, prints, drawings, sculpture, artists' archives, and artifacts. This full-time, benefit-eligible position reports to the Mercantile Library's Executive Director and is responsible for building, preserving, exhibiting and interpreting the Mercantile Library's historic fine art collection. The curator is part of a dynamic team of professionals and exercises extensive advisory board contact and...

Position Summary The Director of Advancement is a frontline fundraiser and strategic collaborator responsible for raising private philanthropic funding for the Washington University School of Medicine neurosciences community. Reporting to the Assistant Vice Chancellor of Medical Advancement, the Director will identify, cultivate, solicit, and steward major gifts from individual donors, grateful patients/families, and organizations across departments including neurology, psychiatry, neurosurgery, anesthesiology, and neuroscience (basic research). Already one of the world’s premier institutions in neuroscience for training and research, WashU Medicine has deepened its investment with the newly opened Jeffrey T. Fort Neuroscience Research Building, known as “Fort Labs”, a spectacular and innovative hub focused on leading the brain science research revolution. The dynamic 609,000 square foot space on the Medical Campus houses one of the world’s highest concentrations of...

Scheduled Hours 37.5 Position Summary The Executive Director of Individual Giving in Medical Advancement reports to the Associate Vice Chancellor for Medical Advancement and serves as the strategic leader responsible for driving sustainable growth in annual and leadership-level philanthropy among grateful patients and friends through Individual and Community Fundraising. The primary purpose of this role is to build and execute a comprehensive individual giving strategy that strengthens the donor pipeline, increases philanthropic participation and revenue, and generates a strong base of future major gift support for WashU Medicine. As a member of the Medical Advancement Senior Leadership Team, the Executive Director oversees a team of frontline fundraising professionals and establishes clear performance metrics, data-informed segmentation strategies, and disciplined outreach efforts. Through strong team leadership and cross-functional partnership, this role is intended to...

Job Requisition ID: 54452 Office: Health Care Regulation Division: Long Term Care Field Operations Posting ID: PAR 44-26-0325 / 54452 Posted: 03/26/2026 - 04/09/2026 Agency: Department of Public Health Class Title: HEALTH FACILITIES SURVEYOR III - 18013 Skill Option: Dietitian Salary: Anticipated Starting Salary $6,589 MONTHLY; Full Range $6,589 - $9,541 MONTHLY Job Type: Salaried Category: Full Time County: St. Clair Number of Vacancies: 1 Bargaining Unit Code: RC062 Technical Employees, AFSCME This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal....

Summary If you are looking for an exciting and challenging career, this is the position for you! With a diverse and talented workforce of over 100,000 men and women, the Department of Justice leads the nation in ensuring the protection of all Americans while preserving their constitutional freedoms. You can be part of a dedicated team helping to enforce Federal criminal and civil laws that protect life, liberty, and the property of citizens. This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency All United States Citizens and Nationals Duties This is an open-continuous announcement for an Assistant United States Attorney in the Criminal Division of our Fairview Heights, IL office. First-round consideration will be given to applications submitted by April 20, 2026, 11:59 pm EDT. Thereafter, review of applications received from this announcement will be conducted...

A leading firm in the Defense and Engineering sector is seeking a proactive, "can-do" Administrative Assistant to support site leadership and daily office operations. This is a full-time, on-site role perfect for a high-energy professional who excels at multitasking and executive partnership. Key Responsibilities Executive Support: Act as a central liaison for site leadership. Manage complex Outlook calendars and provide comprehensive support to various department heads. Meeting & Event Logistics: Organize meetings and conferences from start to finish, including room bookings, AV setup, materials, and catering coordination. Travel & Expenses: Manage travel arrangements and process expense reports efficiently via Concur for multiple leaders. Office Operations: Oversee the reception area, greet visitors, manage badges, and handle incoming/outgoing mail (FedEx/UPS). Facilities & Finance: Maintain office supplies, coordinate facility...

The Team: The Hermès Chicago Boutique opened in 1990 and focuses on providing extraordinary service to clients as part of the Northern Region. This position will report to the Managing Director and will work collaboratively with the sales team and selling support teams to support the client experience in a fast-paced, luxury environment. The Opportunity: The Floor Director supports the location with consistent team leadership, floor presence, and hands on Métier management with balanced attention to all teams and floors. This position is responsible for achievement of Floor Group Métier Sales volume and Selling Team total goaled volume. Responsible for preparation, participation and attendance at Podium buy bi-annually. About the Role: Floor Ambassador – Day to day supervision, coaching, mentoring, and training of selling team, leading by example and ensuring excellent client service. Consistent floor presence and partner to other departments. Manage...

Lendistry is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, or membership in any other group protected by federal, state, or local law. If you need assistance or accommodation due to a disability, you may contact us at hr@lendistry.com Lendistry does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with Lendistry, a Master Services Agreement (MSA) must be executed and confirmed prior to submitting any information relating to a potential candidate. Without a signed MSA, Lendistry shall not be responsible to any individual or entity for any payment relating to any form of fee or compensation. And, in the event that a resume or candidate is submitted by a recruiter, an employment...

Qualifications Bachelor's Degree and/or a combination of education, training and experience may be considered in lieu of a degree. A minimum of 3 years' progressive experience in an IT Project Manager role. Exposure to technology projects and project management. Working knowledge of both the theoretical and practical aspects of project management, in a technology industry. Experience delivering project management in a professional services environment Must have experience managing client expectations, vendor terms, and internal resource alignment. Demonstrated leadership in providing project deliverables as assigned. Ability to manage budgets, analyze financial reports, and track profitability across projects. Skilled at navigating complex challenges with analytical rigor. Understand difference between a risk and issue, and skills required to drive risk and issue resolution. Ability to work independently and aggressively track to project timelines....

The Account Executive manages the overall contract and relationship with existing complex clients and their consultants. This position is the owner of the strategic renewal plan, development of long term account strategy and leads the growth & retention of current clients. The Account Executive is responsible for leading the identification of business solutions that meet client needs and incorporating such into the annual SPARC (Strategic Planning & Review Consultation) using their in depth knowledge and specialized expertise. They are also responsible for client retention, customer satisfaction and achieving corporate strategic goals relative to their book of business. The Account Executive serves as the client expert and a resource for others within the organization. They share best practices to contribute to development of others and provide forward-thinking leadership designed to move the business forward and lead projects/corporate initiatives. ESSENTIAL...

FRESH. FORWARD. FLOWERS. Flowers Foods, Inc. (NYSE:FLO) is not just about baking; it's about crafting moments of joy with every delicious bite. With 2024 sales of $5.1 billion, and as one of the leading producers of packaged bakery goods in the United States, Flowers Foods brings passion to the table. From the wholesome goodness of Nature's Own and Wonder to the bold and artisanal flavors of Dave's Killer Bread, the rustic goodness of Canyon Bakehouse, and the sweet delights of Tastykake, each product is a celebration of taste and quality. Beyond the oven, Flowers Foods fosters a culture that values and reflects Honesty & Integrity, Respect & Inclusion, Sustainability, Passion, and Humility. With a commitment to innovation and a recipe for success, Flowers Foods is more than a bakery – it's a delightful journey into the heart of flavor and community.   Full-time employees are offered the following benefits : Comprehensive health and medical benefits 401(k)...

Why WWT At World Wide Technology, we work together to make a new world happen. Our important work benefits our clients and partners as much as it does our people and communities across the globe. WWT is dedicated to achieving its mission of creating a profitable growth company that is also a Great Place to Work for All. We achieve this through our world-class culture, generous benefits and by delivering cutting-edge technology solutions for our clients. Founded in 1990, WWT is a global technology solutions provider leading the AI and Digital Revolution. WWT combines the power of strategy, execution and partnership to accelerate digital transformational outcomes for organizations around the globe. Through its Advanced Technology Center, a collaborative ecosystem of the world's most advanced hardware and software solutions, WWT helps clients and partners conceptualize, test and validate innovative technology solutions for the best business outcomes and then deploys them at...