23 office support specialist jobs found in Urbana, IL

Office Support Specialist - Beckman Institute for Advanced Science and Technology Beckman Institute for Advanced Science and Technology Job Summary Responsible for administrative work that supports the research and broadening participation activities in the Center for Quantitative Cell Biology at the Beckman Institute. Using knowledge of university procedures and purchasing and with general supervision from the Assistant Director and Office Administrator, this position will coordinate the travel and logistics of weekly seminars, perform office support duties and operate office equipment and computer systems utilizing various software. Duties & Responsibilities Arrange weekly QCB seminars and schedules for Center visitors. This includes precise completion of all details for travel arrangements, publicity, room reservations, coordinating appointments, meals and follow-up work for reimbursements and honorariums. Assist...

Office Support Specialist, Tax School Department of Agricultural and Consumer Economics, College of ACES University of Illinois Urbana Champaign WE TRANSFORM LIVES. Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence. Be a part of our story . Job Summary Manage a variety of administrative and programmatic processes to meet the needs of customers of the Tax School Program. Duties & Responsibilities Administrative Operations Manages all aspects of customer continuing professional education credits process for educational events held year-round. This includes calculating credits...

Office Support Specialist, Tax School Department of Agricultural and Consumer Economics, College of ACES University of Illinois Urbana Champaign WE TRANSFORM LIVES. Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence. Be a part of our story . Job Summary Manage a variety of administrative and programmatic processes to meet the needs of customers of the Tax School Program. Duties & Responsibilities Administrative Operations Manages all aspects of customer continuing professional education credits process for educational events held year-round. This includes calculating credits earned using complex-Excel...

International Scholar Advising Specialist - International Student and Scholar Services (Hybrid) Illinois International - University of Illinois Urbana-Champaign Illinois is a world leader in research, teaching, and public engagement. We serve the state, the nation, and the world by creating knowledge, preparing students for lives of impact, and addressing critical societal needs through the transfer and application of knowledge. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community. The University of Illinois Urbana-Champaign's Vision 2030 Global Strategy is comprised of five key strategies that will support the university in realizing its vision to be the pre-eminent public research university with a global impact. Illinois...

Extension Program Coordinator (4-H) - University of Illinois Extension Extension - Unit 27, Alexander/Johnson/Massac/Pulaski/Union Counties WE TRANSFORM LIVES. Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence. Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their...

Firefighting Programs Operations Administrator - Fire Service Institute Illinois Fire Service Institute Are you ready to support the mission of Illinois' premier fire training organization? The Illinois Fire Service Institute (IFSI) is seeking a dedicated Firefighting Programs Operations Administrator to join our team. As the statutory fire academy for the State of Illinois, IFSI trains thousands of firefighters across the state and beyond-delivering hands-on education through a unique blend of campus, online, and regional training programs. Be a part of a team that makes a real difference in public safety, every single day. IFSI operates as a continuing education and public service unit of the University of Illinois, offering the stability, resources, and benefits of a world-class public university while maintaining a mission-driven focus on first responder training. Primary Function: The Firefighting Programs Operations...

International Scholar Advising Specialist – International Student and Scholar Services (Hybrid) Illinois International – University of Illinois Urbana-Champaign Illinois is a world leader in research, teaching, and public engagement. We serve the state, the nation, and the world by creating knowledge, preparing students for lives of impact, and addressing critical societal needs through the transfer and application of knowledge. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community. The University of Illinois Urbana-Champaign’s Vision 2030 Global Strategy is comprised of five key strategies that will support the university in realizing its vision to be the pre-eminent public research university with a global impact. Illinois International will...

Extension Program Coordinator (4-H) - University of Illinois Extension Extension - Unit 27, Alexander/Johnson/Massac/Pulaski/Union Counties WE TRANSFORM LIVES. Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence. Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by...

Veterinary Care Generalist - Rehabilitation Veterinary Teaching Hospital Job Summary The Veterinary Care Generalist-Rehabilitation provides standard paramedical technical support and nursing care for the Rehabilitation Service at the Veterinary Teaching Hospital. Responsibilities include general patient care, implementing individualized exercise and rehabilitation protocols, performing therapies and treatments, demonstrating techniques to clients, and serving as a liaison across hospital services. Additional duties include communicating patient progress, maintaining accurate medical records, admitting and discharging patients, managing supplies and equipment, and maintaining clean facilities. May be asked to assist in other areas at the Veterinary Teaching Hospital. As part of a teaching hospital, this position also instructs professional and veterinary technician students in diagnostic, therapeutic, and emergency procedures....

RIM Specialist Facilities & Services Engineering Services Job Summary Under general supervision of the Facilities Information Management Coordinator this position is responsible for managing the Records & Information Management Center (RIMC) in Facilities Information Resources (FIR) in support of Facilities & Services (F&S) at the University of Illinois, Urbana Campus. The Records & Information Management Specialist is responsible for the effective and efficient management of records and information related to the University of Illinois built environment, and effectively addressing the needs of F&S, campus, and other stakeholders. Duties & Responsibilities Manage physical and digital materials acquisition, classification, organization, use, maintenance and access for the RIMC, including (but not limited to) regular accessioning of completed project documentation, maintaining industry codes and...

Disability Specialist Disability Resources & Educational Services University of Illinois at Urbana-Champaign Job Summary The Disability Specialist determines eligibility of services of reasonable accommodations for the University of Illinois students with disabilities. Must remain current with federal and state mandates as they relate to college students with disabilities, and consults and serves as a resource with faculty and campus administrators on accommodations and access issues impacting students with disabilities. Duties & Responsibilities Address students with disabilities and the instructors in the planning, determination, and implementation of academic adjustments, modifications, and auxiliary aids. Counsels/advises students in areas such as crisis management, academic coaching, vocational counseling, and transition planning related to their disability. Collaborates with faculty and other...

Disability Specialist Disability Resources & Educational Services University of Illinois at Urbana-Champaign Job Summary The Disability Specialist determines eligibility of services of reasonable accommodations for the University of Illinois students with disabilities. Must remain current with federal and state mandates as they relate to college students with disabilities, and consults and serves as a resource with faculty and campus administrators on accommodations and access issues impacting students with disabilities. Duties & Responsibilities Address students with disabilities and the instructors in the planning, determination, and implementation of academic adjustments, modifications, and auxiliary aids. Counsels/advises students in areas such as crisis management, academic coaching, vocational counseling, and transition planning related to their disability. Collaborates with faculty and other professionals across campus to make sure...

RIM Specialist Facilities & Services Engineering Services Job Summary Under general supervision of the Facilities Information Management Coordinator this position is responsible for managing the Records & Information Management Center (RIMC) in Facilities Information Resources (FIR) in support of Facilities & Services (F&S) at the University of Illinois, Urbana Campus. The Records & Information Management Specialist is responsible for the effective and efficient management of records and information related to the University of Illinois built environment, and effectively addressing the needs of F&S, campus, and other stakeholders. Duties & Responsibilities Manage physical and digital materials acquisition, classification, organization, use, maintenance and access for the RIMC, including (but not limited to) regular accessioning of completed project documentation, maintaining industry codes and standards reference materials, and...

Visiting Lecturer, Early Modern European Art History (1300-1700) School of Art & Design College of Fine & Applied Arts The Art History Program in the School of Art & Design at the University of Illinois at Urbana-Champaign invites applications for a full-time Lecturer in Early Modern European Art History (1300-1700) to a one-year, non-tenure-track faculty appointment (up to 100% time for up to 9 months). The proposed start date is August 16, 2026. Qualifications We seek a specialist in Early Modern art to teach courses on European art between 1300 and 1700. The successful candidate will teach 3 courses/semester and have the capacity to work with studio-art and design students, art-history majors, and art-history graduate students. We seek candidates who are enthusiastic about participating in the life of an art school situated within a vibrant R1 research university. Required qualifications: A Ph.D. in Art...

IT Help Desk specialist School of Information Sciences The iSchool at Illinois makes a meaningful difference in the lives of individuals through teaching, research, and public engagement. Our mission is to lead the way in understanding the use of information in science, culture, society, commerce, and the diverse activities of our daily lives. We engage in inclusive community partnerships, working beyond geographic boundaries to benefit the social good. We believe in the power of information to change the world. For more information about iSchool, visit https://ischool.illinois.edu/ . Job Summary The position supports the iSchool help desk in appropriate delivery of teaching and learning technology. It also focuses on providing support for our in-person, online, and hybrid learning environments. Duties & Responsibilities Supervising and Training Help Desk Student Workers (50%) Work on a team of...

Violence Prevention Training Specialist Provider Assistance Training Hub (PATH) School of Social Work Located Statewide in Illinois Job Summary Deliver comprehensive training and coaching statewide focused on violence prevention, Medicaid services (Violence Prevention-Community Support Team) integration, clinical assessments, peer support models, and trauma-informed care. Supports community behavioral health providers to enhance their service delivery, promote fidelity to program models, and improve outcomes for individuals and families affected by violence and trauma and leverages lived experience related to impact of community violence in a credible and effective manner. Duties & Responsibilities Training and Curriculum Development: Develop, plan, and deliver both web-based and in-person statewide training sessions for community mental health providers of VP-CST. Train staff and leadership on the...

Visiting Research Specialist Materials Research Laboratory The Grainger College of Engineering University of Illinois Urbana-Champaign The Materials Research Laboratory (MRL) at the University of Illinois Urbana-Champaign is seeking to hire a highly motivated Visiting Research Specialist to carry out cutting edge research on the synthesis and characterization of various quantum states of light, as well as mentoring graduate students on these tasks. The successful candidate will become member of the dedicated staff of approximately 25 scientists and engineers, who maintain major research instruments in the MRL's core facilities for electron microscopy in addition to other cores of shared instrumentation for scanning probe microscopy, laser and optical spectroscopy, surface, thermal and physical properties analysis, x-ray scattering and nanofabrication facilities. Approximately 1,000 researchers from across our campus as...

Project Closeout and Analytic Specialist - Facilities & Services Capital Programs / CP Job Summary Responsible for providing technical expertise for the financial closeout process of capital projects in the owner's project management software. Responsible for data analytics, creating and generating reports for individual capital projects, capital maintenance planning, and other reports with the portfolio of capital projects. Responsible for providing input and making improvements to business processes related to project financial closeout and data analytics. Duties & Responsibilities Collaborate with department staff to manage and provide technical expertise for the financial close-out process for completed projects, ensuring all financial transactions are reconciled and documented to ensure compliance with financial policies and guidelines. Communicate with vendors, departmental contacts, finance and project...

Enterprise System Specialist - Hybrid/Remote AITS Sponsorship for Work authorization is not available for this position. Job Summary As part of the Internal Application Administration (IAA) team, the Enterprise Systems Specialist participates in the analysis, design, implementation, integration and support of enterprise systems. This is a highly visible role with immense opportunities to work with emerging technology and to interact with people across the University of Illinois System. The job holder must be an experienced problem solver who thinks creatively about solutions and adapts easily to changing priorities. Duties & Responsibilities Develop subject matter expertise on enterprise systems and integration middleware. Provide operational support for university-wide systems that are used by students, employees, and other university clients. Work with IT Professionals across the University of Illinois to provide...

Assistant or Associate Learning Designer - Gies College of Business Teaching and Learning Job Summary The Assistant/Associate Learning Designer is a member of a team that partners with Gies faculty to design in-person, online, and hybrid delivery of high-quality learning experiences. The Assistant/Associate Learning Designer is knowledgeable of learning and cognitive science, as well as assessment and learning experience. Responsible for directing and facilitating ideation and exploration of effective learning activities and assessments, following a course development plan that aligns with college quality expectations and standards for online courses, instructional team expertise and teaching preferences, guiding the design of effective learning objectives in alignment with program goals and assurance of learning efforts, and ensuring that all activities associated with new and redesigned content production and active course...

Coordinator of Family and Peer Support Services Provider Assistance Training Hub (PATH), School of Social Work Located Statewide in Illinois Job Summary Coordinates the efforts of Family Advocate Specialists and Peer Support Training Specialists statewide, works with the Assistant Director: Pathways To Success Services to ensure competent and ethical delivery in all work products and messaging, trains and coaches Family Advocates and Peer Support Specialists. Leads training development/revision and implements training and coaching, monitors training/coaching delivery and provides on-going feedback to improve messaging and delivery. Works to expand the reach and influence of family voice and choice, and values leveraging of individual lived experience through serving on advisory committees and developing relationships with other organizations and statewide stakeholders. Duties & Responsibilities Trains and...

JobID: 2426 Position Type: Technology/Data Specialist Date Posted: 4/6/2026 Location: Administrative Center - Data and Technology Date Available: Immediately Our Mission Positively transforming learning and life outcomes for students through educational justice, equity, and excellence. Qualifications Associate's Degree or higher A raw score of at least 35 (out of 40) on the Criteria Basic Skills Test (CBST) A score of Highly Proficient on the Computer Literacy & Internet Knowledge Test (CLIK) Excellent customer service, communication, organization, prioritization, and interpersonal skills Proficiency with the Microsoft Office suite, extensive knowledge of Microsoft Excel preferred Ability to travel between work locations efficiently Compensation The hourly wage for this position is determined based on the Collective Bargaining Agreement with the Champaign Educational Support Professionals, which is...

Electrician, Direct Digital Control - Facilities & Services Job Summary Employees at this level work in the Recommissioning/Retro Commissioning group and are highly skilled specialists in their classification who are able to measure the efficiency of building systems and provide customized solutions. The individual needs to be proficient in troubleshooting, repairs, maintaining, and installing Systems and Controls equipment on campus and perform routine maintenance as assigned. Duties & Responsibilities Install, maintain, troubleshoot, and evaluate direct digital control systems, VFDs, card access, fire and security alarm systems, ADA, and any associated electrical, fiber optic and electronic controls on other equipment. Evaluate, inspect, and calibrate HVAC systems and equipment. Review/analyze HVAC systems and identify and documents deficiencies in existing systems. Assists in prioritizing and determining the...