Aston Carter

Job Title: Staff Accountant Job Description We are seeking an enthusiastic and eager-to-learn Staff Accountant to join our team. This role offers the opportunity to gain hands-on experience in accounting for small private businesses, primarily in the services industry such as hairdressers, attorneys, and small construction companies. While the primary focus will be on day-to-day accounting tasks, this position is perfect for someone looking to grow and develop their skills in a supportive environment. This is a seasonal position great for candidates looking to gain exposure in Accounting ! Responsibilities Manage daily accounting operations for small business clients. Perform reconciliations, journal entries, and balance sheet management. Utilize QuickBooks for financial record-keeping and reporting. Collaborate with clients to understand their financial needs and provide solutions. Support the preparation of financial statements and reports....

Job Title: Procurement Manager Job Description Key responsibilities include evaluating suppliers, negotiating contracts, reviewing product quality, and leading the procurement strategy. Responsibilities Collaborate with company executives and internal departments to develop a lean manufacturing schedule and just-in-time inventory system. Analyze price proposals, financial reports, and other information to determine reasonable prices. Forecast price trends and their impact on future activities. Monitor inventory to ensure material availability for production needs. Interview vendors and visit suppliers' plants and distribution centers to examine and learn about products, services, and prices. Attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers. Negotiate and maintain contracts for compliance with terms and conditions, monitor supplier progress, and ascertain the quality of...

Job Title: Accounts Receivable SpecialistJob Description This role is pivotal in ensuring that the organization receives payments for goods and services and accurately documents these transactions within the ERP system. The position involves directing customer invoicing, maintaining accounts receivable records, analyzing related transactions, performing collection functions, applying payment receipts, and creating related policies and procedures. Responsibilities Create invoices for customer shipments, investigate billing discrepancies, communicate with customers to resolve problems, and process credits. Process and post daily payments to customer accounts by entering information into a ledger or accounting software system, process credit card payments, and make bank deposits. Establish, periodically review, and maintain credit limits for new and existing customers. Develop credit policies, procedures, and guidelines. Manage credit and collection...

Job Title: Scheduling Representative Job Description The scheduling professional will maintain inventory levels, assist with customer orders, and schedule the transfer and processing of materials to ensure finished inventory levels are met. Responsibilities Assist with data entry using Microsoft Office software, particularly Excel. Create and coordinate schedules and manage the movement of processing activities in the warehouse. Conduct critical quality assurance checks on processing documents. Be on call for emergencies related to processing requirements. Analyze customer sales order schedules and special project requests. Communicate with customers and provide processing instructions for processing team members. Essential Skills Scheduling coordination Customer service Inventory control Order status and schedule management Excel data entry Quality assurance Microsoft Office proficiency...

Now Hiring: Administrative Assistant ?? Monticello, NY | In-Office | Full-Time Are you someone who enjoys being the go-to person in the office and keeping things running smoothly? We're looking for a friendly, detail-oriented Administrative Assistant to be the welcoming face of our Monticello office and a key support partner to daily operations. In this role, you'll be at the center of the action-supporting drivers, customers, and internal teams while ensuring information is accurate, organized, and handled with care. If you enjoy variety in your day, working with people, and taking pride in keeping an office organized, this could be a great fit. What You'll Do Serve as the first point of contact at the front desk, providing professional and friendly customer service in person and over the phone Assist tow drivers, auto auction customers, and individuals with insurance and vehicle salvage questions Accurately enter vehicle and customer information into...

Description Oversee monthly financial statements for 4-5 assigned locations, including journal entry approvals and reconciliation reviews. Provide accounting support to teams as needed. Prepare monthly segment performance reports. Monitor and analyze capital project spending, ensuring alignment with budgets. Review quarterly audit lead sheets for assigned locations. Ensure all external audit requirements are completed accurately and on schedule. Maintain compliance with internal control standards for both your responsibilities and those of your assigned locations. Support SOX and internal control testing as required. Assist with the transition to Oracle EPM, including participating in design sessions, training workshops, and user testing. Lead and coordinate efforts to standardize processes to support operational efficiency and strong business controls. Skills Accounting, General ledger, Reconciliation, Financial statement, Reporting, Inventory Accounting, Cost Accounting,...

Job Title: National Account RepresentativeJob Description The primary function of this role is to manage customer-specific requests related to the inspection and service of fire protection systems. The goal is to continuously grow the revenues of the National Accounts department while maintaining profits, satisfying customer requirements, and staying compliant with required guidelines. This position requires the ability and desire to work in a fast-paced, multi-tasked environment with a focus on customer service and support, quality work performance, and an understanding of the inspection and services provided. Responsibilities Schedule service and inspection of customer sites on demand and at set frequencies. Perform follow-up as necessary on outstanding work orders. Maintain subcontractor relations and negotiate rates as needed. Provide phone coverage for assigned accounts and overflow. Maintain profitable margins on work orders. Serve as...

Job Title: Inside Sales RepresentativeJob Description As an Inside Sales Representative, you will play a crucial role in assisting customers with their inquiries, scheduling appointments, and updating them on services. You will handle inbound and outbound calls, providing detailed product knowledge across various home improvement categories. Your responsibility will also include accurately entering customer data into CRM systems and identifying opportunities to connect customers with sales representatives. Responsibilities Handle inbound calls to assist customers with inquiries, appointment scheduling, and service updates. Make outbound follow-up calls to confirm appointments and gather additional information. Provide scripted product knowledge across multiple home improvement categories. Accurately and efficiently enter customer data into CRM systems. Identify opportunities to connect customers with sales representatives. Escalate complex...

Job Title: Payroll AdministratorJob Description We are seeking a dedicated and experienced Payroll Administrator to join our team. The successful candidate will play a crucial role in managing and processing payroll for over 2000 employees across the United States. This position requires meticulous attention to detail, the ability to meet strict deadlines, and the capacity to handle complex payroll situations in a fast-paced environment. Responsibilities Process and submit payroll within Workday for a diverse workforce, including full-time, hourly-union, and non-exempt employees. Reconcile bi-weekly and weekly payroll reports in compliance with internal controls and audit processes. Ensure accurate and timely transmission of payroll for various employee populations. Manage employee payroll data, including tax withholdings, deductions, and timesheet data. Prepare vendor payments and process wage garnishments, retro adjustments, and imputed income...

Job Title: Inside Sales RepresentativeJob Description As an Inside Sales Representative, you will play a crucial role in assisting customers with their inquiries, scheduling appointments, and updating them on services. You will handle inbound and outbound calls, providing detailed product knowledge across various home improvement categories. Your responsibility will also include accurately entering customer data into CRM systems and identifying opportunities to connect customers with sales representatives. Responsibilities Handle inbound calls to assist customers with inquiries, appointment scheduling, and service updates. Make outbound follow-up calls to confirm appointments and gather additional information. Provide scripted product knowledge across multiple home improvement categories. Accurately and efficiently enter customer data into CRM systems. Identify opportunities to connect customers with sales representatives. Escalate complex...

Job Title: AP AnalystJob Description The AP Analyst will support the Accounts Payable group by processing invoices using SAP and Esker, as well as managing vendor maintenance. This role involves reviewing PO-backed invoices, completing a three-way match of the invoice, purchase order, and receipt of goods, and collaborating closely with Procurement, Plant Admins, and Cost Accountants to resolve invoice holds related to pricing, quantity, goods receipts, or other PO-related issues. Responsibilities Review PO-backed invoices and complete a three-way match of the invoice, purchase order, and receipt of goods. Collaborate closely with Procurement, Plant Admins, and Cost Accountants to resolve invoice holds due to pricing, quantity, goods receipts, or other PO-related issues. Manage the AP mailbox and respond to invoice and payment-related inquiries from vendors and the Business. Distribute invoices to appropriate parties for proper receiving on a PO,...

HIRING: IT Administrator! Job Description The IT Administrator will play a key support role within a healthcare environment, assisting with administrative tasks related to clinician documentation while also providing hands-on, entry-level IT support. This position supports daily operations by ensuring records are organized and technology equipment is properly set up, connected, and functioning. Responsibilities Organize, file, and maintain accurate paperwork and records for clinicians. Set up and configure equipment including laptops, power strips, printers, and related peripherals. Ensure all devices are properly connected and operational. Troubleshoot basic network and connectivity issues, including Wi-Fi and MiFi. Connect laptops to MiFi devices and resolve AnyConnect connection issues. Install, maintain, and provide basic support for printers and office equipment. Required Skills & Experience Strong data entry and...

Job Title: IT AdministratorJob Description The IT Administrator will play an essential role within the team by assisting with administrative tasks to maintain organized paperwork for clinicians. Additionally, the candidate will support basic IT functions such as setting up computers, Wi-Fi, and other equipment. Responsibilities Organize and file paperwork to maintain clean records for clinicians. Set up equipment, including laptops and power strips, ensuring all devices are connected and functional. Troubleshoot network and connectivity issues, including Wi-Fi and MiFi. Connect laptops with MiFi devices and resolve AnyConnect connection issues. Install and provide support for printers. Essential Skills Proficiency in data entry and IT administrative tasks. Ability to troubleshoot connection issues and provide customer service. 1-3 years of basic IT experience. Additional Skills & Qualifications Experience...

Hiring a Customer Relationship Specialist! Job Description As an Owner Relations Specialist, you will play a crucial role in supporting landowners and collaborating with various departments to address issues and manage document control. You will be responsible for scanning documents, managing Salesforce accounts, preparing forms, processing account data, and answering inquiries. Your role will also involve calculating interests, analyzing leasehold statuses, and assisting the legal department as needed. Responsibilities Scan documents into the internal database as needed. Create and monitor Salesforce accounts and cases. Prepare and mail Change of Address and ACH forms. Process new and revised owner account data. Answer incoming calls on the Owner Relations hotline. Create and maintain strong relationships with interest partners and industry peers. Research owner inquiries related to discrepancies in payments, interests, and...

Job Title: Office Administrator Schedule: Monday-Friday / 8am-5pm Job Description We are seeking a detail-oriented and customer-focused Office Administrator to support daily operations and serve as a key point of contact for our customers and service technicians. This role is ideal for someone who is organized, personable, and thrives in a fast-paced service environment. The Office Administrator plays a vital role in keeping the office running smoothly while delivering a professional, welcoming experience to every customer. Responsibilities Answer and route incoming calls, prioritizing service and emergency requests. Schedule and dispatch service technicians efficiently. Provide professional customer support and follow-up. Manage accounts receivable, including invoicing and payment processing. Maintain accurate customer records and job details. Assist with customer-relations efforts, such as sending thank-you cards. Communicate...

Job Title: Payroll Specialist Job Description We are seeking a detail-oriented Payroll Specialist responsible for accurate payroll processing and garnishment management. This role involves ensuring timely and precise payroll cycles and maintaining confidentiality of employee records. You will collaborate with HR and Finance teams to resolve discrepancies and assist with compliance reporting. Responsibilities Review and validate employee timecards and attendance records for accuracy. Enter and verify payroll data in the payroll system. Process bi-weekly or weekly payroll cycles, including adjustments for overtime, deductions, and benefits. Maintain payroll records and ensure confidentiality of employee information. Respond to employee inquiries regarding pay, deductions, and tax withholdings. Assist with payroll audits and compliance reporting. Collaborate with HR and Finance teams to resolve discrepancies. Prepare and...

Job Title: Sr. Accountant Job Description The Sr. Accountant will lead the accounting department, managing and supervising all aspects including billing, financial statements, general ledger, cost accounting, accounts payable, accounts receivable, budgeting, and tax compliance. This role involves assisting with the development of internal control policies, procedures, and financial planning of the company budget. Responsibilities Oversee and manage general accounting functions, including accounts payable, accounts receivable, general ledger, and taxes. Post daily customer invoicing and accounts payable invoices. Hire, train, and retain skilled accounting staff. Maintain financial staff job results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results. Evaluate accounting and internal control systems. Achieve accounting operational objectives by contributing accounting information and...

Job Title: Support SpecialistJob Description This integral position within our firm is essential for bringing resolution, determining appropriate next steps for client files, and managing client correspondence. Responsibilities Request and prepare legal documents through our case management system. Reference court websites to get status updates on pending cases. E-file complaints and motions with courts. Update our case management system with judgment information. Copy and scan documents. Essential Skills Customer service. Reliability. Basic computer literacy. Data entry experience. Additional Skills & Qualifications Solid written and verbal communication skills. Detail-oriented and organized. Ability to handle high work volume efficiently. Ability to multi-task upon request. Discretion in handling highly confidential matters and documents. High School Diploma....

Sales Account Executive - FULLY REMOTE!! Please Read Position is remote, must reside in any state EXCEPT California Must have previous job stability, 3+ years at previous companies. Client will not consider otherwise Must have prior b2b SaaS sales experience 4+ years Full Cycle Sales experience: prospect-handoff. Account Managers will not be considered Please apply to this posting, or schedule an interview here: https://talentassistant.actalentservices.com/assistant/bookings/HMM5oWBk Salary: Up to $85k plus commission. Potential earnings year 1: 115k-125k, year 2: 200k+ High Earning Potential | Fully Remote We are seeking a driven Sales Account Executive with proven outbound SaaS sales experience and engaging c-suite decision-makers in consultative sales conversations. As an Account Executive, you will be responsible for identifying new business opportunities, conducting tailored product demonstrations, and closing subscription-based...

Description The Plant Administrator is responsible for ensuring the smooth and efficient operation of the plant's administrative processes. This role reports directly to the Plant Manager and provides administrative support across the plant's compliance, financial, payroll, production, and safety functions. The Plant Administrator will execute and guide related administrative duties to a high standard-ensuring work is accurate, timely, and efficient-while supporting overall business objectives in accordance with company policies, procedures, and management direction. Key Responsibilities Data entry, payroll processing, document control, and record keeping OSHA System Compliance Provide exceptional customer service to internal and external stakeholders Establish and maintain working relationships with managers and supervisors across the site Generate and update reports where required Effective and on-time management of manufacturing process...

Our client is seeking an experienced Invoicing/Job Costing Specialist for a contract-to-hire opportunity supporting their expanding project workload within a construction-focused environment. This role offers the chance to join a small, collaborative onsite team in Lenexa, serving as the dedicated resource for invoicing, accounts payable, and job costing. The specialist will play a vital part in ensuring timely and accurate invoice processing, vendor management, and clear project-level financial visibility through precise job costing and allocation. Job Description We are seeking an experienced Invoicing/Job Costing Specialist to support a growing project load. This role is crucial in maintaining accurate financial records, ensuring timely vendor payments, and enhancing project-level visibility through precise job costing and allocation. Experience in the construction industry is highly preferred. Responsibilities Process high-volume invoices accurately and on time,...

Job Title: STC Advocate/CSR Job Description The STC Advocate role is a unique blend of responsibilities where you will act as the face of our company. As our process is entirely online, meeting you to pick up their vehicle will likely be the first face-to-face interaction our customers have with our company. You will have the freedom to ensure our customers have a unique and positive experience. Responsibilities Deliver a memorable and exceptional experience to every customer. Accurately and efficiently complete customer paperwork and maintain thorough notes in our tracking system. Prioritize safe driving and maintain a clean driving record in accordance with company policies. Assist team members with various tasks as necessary. Drive a company-owned car to approximately 6-8 customer appointments daily, greet customers, inspect the car they are selling, complete paperwork on an iPad, arrange for the vehicle's pickup, and proceed to the next...

Accounts Payable Specialist Location: Windsor, CT Schedule: Full-time | On-site Pay: $28+/hr Overview Our client in Windsor, CT is seeking an Accounts Payable Specialist to join their growing accounting team. This role is ideal for someone who is detail-oriented, organized, and eager to expand their skills. While the primary focus will be on Accounts Payable, this position will also support portions of Accounts Receivable. Prior AR experience is not required-just a willingness to learn. Key Responsibilities: Accounts Payable (Primary Focus): Process high-volume vendor invoices accurately and in a timely manner Obtain approvals, match PO/invoice/receipts, and resolve discrepancies Prepare weekly check runs and electronic payments Maintain vendor files and ensure W-9 compliance Reconcile AP aging and assist with month-end closing tasks Accounts Receivable (Training Provided): Assist with customer billing and cash application...

Job Title: Account Services Coordinator Job Description We are seeking a dedicated Account Coordinator to establish and maintain relationships with retail customers, consumers, and the outside sales team. This role involves processing sales orders, handling payment and pricing discrepancies, and managing returns requests. The ideal candidate will be responsible for resolving customer inquiries through phone and email, developing product knowledge, and understanding customer sales programs and promotions. Responsibilities Establish and maintain relationships with retail customers, consumers, and outside sales team. Process sales orders and address any errors in payment terms or price discrepancies. Manage returns requests for designated accounts. Answer incoming telephone calls and ensure one call resolution. Develop knowledge of product form and function. Understand and communicate customer sales programs and promotions. Process...