Fiscal Affairs Payment and Audit Liaison (Temporary Work) for the Office of OFA/Division of Fiscal A

About the Agency:

The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

• We maintain building and resident safety and health.
• We create opportunities for New Yorkers through housing affordability.
• We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion—the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

Your Team:

The Office of Finance and Administration (OFA) leads the agency’s effort with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency.

Your Impact:

The Fiscal Accounts Payable Division is responsible for processing all payments to vendors for goods and services rendered to HPD. The division ensures all accounting practices conform to the NYC Comptroller’s Directives, federal standards, New York City Charter, and The Procurement Policy Board Rules Prompt Payment Guidelines.

Your Role

You will play a pivotal role in the Fiscal Affairs’Accounts Payable Relocation Unit reviewing, processing, and auditing payments for the goods and services provided for HPD’s Relocation unit. With latitude for independent judgement, you will audit payments to vendors program associated in accordance with NYC payment policy guidelines. Responsibilities will include but not limited to the following:

§ Works with Fiscal’s Relocation staff to review invoice and related backup documentation to verify the correctness of documents and information to substantiate 1st level of approval in the City’s payment system.

§ Performs desk audit of invoices for HPD’s Relocation program regarding computations, prices, delivery period and adequate signatures etc.

§ Works with Pre-Audit Unit staff to coordinate the review of invoice and related backup documentation.

§ Monitoring of budget codes and applicable contracts to ensure funding and timely payment of invoices.

§ Informs Relocation Supervisor of any findings and follows up with HPD programs and Pre-Audit to communicate issues and to follow up with pending items needing resolution.

§ Conducts post audit of payments as needed.

§ Updates Relocation payment trackers and payment procedures.

Preferred skills

§ Highly organized with ability to handle multiple priorities and deliver assignments on time

§ Must be hands on, disciplined, and detail oriented with ability to work independently in a high-volume environment

§ Must have accounts payable, receivable, and internal audit experience

§ Must be able to multitask

§ Strong writing skills

§ Experience with the interpretation of contracts and auditing

§ Experience in use of PASSPort and the FMS are a plus

How to Apply:

Please contact the Hiring Manager, Dione LeRay at lerayd@hpd.nyc.gov

Salary range for this position is: $24 per hour

NOTE: Only those candidates under consideration will be contacted.

NYC residency required or not required

Job Types: Full-time, Temporary

Pay: $24.00 per hour

Work Location: In person