PCS Centralization Coordinator.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on impr oving the lives of Colorado citizens. Our mission is to advance Colorado's health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive. If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities
• Extensive internal professional development opportunities on a wide variety of subjects
• Bike to work programs, including access to storage lockers and bike racks
• Distinctive career advancement opportunities throughout the State system
• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
• Medical and dental health plans
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus generous personal time off
• Mentoring program with opportunities for mentors and mentees
• Tuition assistance for college level courses including Masters degree programs
• Excellent work-life programs, such as flexible schedules, and
• A variety of employee resource groups
  
  

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

Description Of Job

About The Work Unit:

The Office of Legal and Regulatory Compliance (OLRC) provides legal and policy analysis across the divisions to ensure compliance with legal requirements. Generally, OLRC conducts legislative bill reviews and drafts department legislative proposals, serves as CDPHE’s primary liaison with the Office of the Attorney General regarding the department’s legal issues, oversees CDPHE’s legal services budget, and works with division programs on statute and rule interpretation and implementation. The Records Unit responds to Open Records Act requests and subpoenas for records, facilitates the implementation of litigation hold processes, oversees and coordinates department records management, and manages administrative appeals involving the Office of Administrative Courts. The Internal Audit Unit performs internal and external audit functions, the Procurement and Contracting Section sets the standards for and authorizes contract and procurement activities, and the Privacy Officer and Institutional Review Board Administrator sets CDPHE privacy standards and oversees the IRB and all human subjects research. The Nondiscrimination Coordinator provides a compliance framework for CDPHE programs with respect to federal and state nondiscrimination requirements, including Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the (ADAA) of 1990, the Age Discrimination Act of 1975, Section 1557 of the Patient Protection and Affordable Care Act of 2010, Section 13 of the Federal Water Pollution Control Act Amendments, and the Colorado Anti-Discrimination Act (CADA), manages CDPHE discrimination complaints received from external parties, and assists with external requests for accommodations and accessibility.

What You Will Be Doing

This is a term-limited position created to assist with the coordination, communication, and project management of the Procurement and Contracting Section (PCS) Centralization efforts. By coordinating communication, and training efforts, this position will play a key role in increasing departmental efficiency, improving compliance, and reducing risk across all contract formation functions within CDPHE. This is an exciting opportunity to lead organizational change and ensure the creation of a fully operational, centralized contract formation staff.

Key Responsibilities

• Project Planning & Change Management: Lead the coordination of all communication, change management, and stakeholder engagement activities for the Contract Centralization initiative. This includes developing and executing a comprehensive Communications Plan and Change Management Plan to manage the transition of staff and minimize disruption across divisions.
• Procedure & System Maintenance: Establish, document, and maintain standardized guidance for all contract writing functions in the centralized model. Assist with process mapping to define clear 'future state' procedures for contract filing, request, consultation, and development, ensuring departmental consistency and quality.
• Technical Assistance & Training: Coordinate and develop training and guidance for Contract Administrators, Programs and Fiscal staff. Provide expert technical assistance on new centralized procedures and systems to expand expertise and foster a wider support network.
  
  

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

H1B3XX ADMINISTRATOR III

Minimum Qualifications

Experience Only:

Six (6) years of relevant experience in communication, project management, public administration, or other similar position.

OR

Education And Experience

A combination of related education in communications, project management, public administration and/or relevant experience in communication, project management, public administration, or other similar position equal to six (6) years

• This experience must be substantiated within the Work Experience section of your application.
• "See Resume" will not be accepted. In addition, part-time work will be prorated. A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable).
  
  

• Direct experience in procurement and contract administration within a governmental or public sector environment (e.g., State of Colorado).
• Demonstrated experience in leading or significantly contributing to a large-scale change management or centralization project.
• Proficiency in developing and delivering training, guidance, and standard operating procedures (SOPs) for contract administrators or similar professional staff.
  
  

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

A Complete Application Packet Must Include

• A completed State of Colorado application.
• If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.
• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.