Executive Office Administrator

Harvard Chabad

Harvard Chabad is seeking a motivated, organized, and confident Office Administrator to support the daily operations of our fast-paced, mission-driven organization.

In this role, you will be the operational backbone of the office, ensuring that systems run smoothly, communication flows effectively, and leadership is supported through strong organization and follow-through. This is a highly collaborative role that requires initiative, discretion, and excellent administrative judgment.

Key Responsibilities

• Manage day-to-day office operations to ensure efficiency, organization, and consistency
• Maintain office systems, files, records, and internal processes
• Serve as a central point of contact for staff, vendors, and external partners
• Ensure the office is well organized and functioning smoothly at all times
• Leadership & Administrative Support
• Support the President with scheduling, coordination, and administrative follow-through
• Maintain the President’s calendar and timelines to support organizational planning
• Prepare materials for meetings, events, and engagements
• Track action items and ensure timely follow-through across departments

The Ideal Candidate Will Bring

• Strong organizational and prioritization skills with excellent attention to detail
• Proven ability to follow up, follow through, and manage multiple tasks simultaneously
• Clear, professional communication and strong interpersonal skills
• High level of discretion and comfort handling confidential information
• Ability to stay focused and positive in a fast-paced environment
• Proficiency in Google Workspace and Microsoft Office

Qualifications

• Bachelor’s degree or equivalent professional experience
• 5–7 years of relevant administrative or office management experience
• Experience supporting senior leadership preferred

Benefits

• Competitive salary
• Comprehensive health insurance
• PTO
• 401(k) with employer match
• Opportunities for growth within a dynamic and expanding organization

About Harvard Chabad

Harvard Chabad is the nonprofit parent organization for four active student centers, a community center, and a thriving preschool. We oversee weekly programs, frequent social events, academic lectures, classes, volunteer opportunities, and more.

We are a warm, welcoming, and non-judgmental environment where Jews of all backgrounds explore their Jewish heritage. Thousands of students have deepened their connection to Judaism through our work, and we continue to serve as a leading model for Jewish engagement today.

To apply, please submit a resume and cover letter to Elkie@chabadharvard.org

Pay: $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Experience:

• Office Administration: 4 years (Required)

Work Location: In person