Intake Clerk

CAREER OPPORTUNITY

UNITED STATES DISTRICT COURT
EASTERN DISTRICT OF KENTUCKY

VACANCY ANNOUNCEMENT - NO. 26-04

Position: Intake Clerk

Location: Covington, Kentucky

Salary Range: $46,560 to $58,207 (CL 24 with promotional potential to CL 25)
Starting salary usually in the low to middle portion of the range provided, depending on qualifications and experience

Opening Date: March 17, 2026

Closing Date: Open Until Filled, preference given to applications received by April 8, 2026

The Clerk’s Office of the U.S. District Court for the Eastern District of Kentucky is accepting resumes for the position of Intake Clerk in Covington, Kentucky.

Position Overview

Intake Clerks perform a variety of duties including receiving, reviewing, and filing documents and maintaining court files in compliance with federal and local rules and procedures. The Intake Clerk will perform customer service and cashier duties, provide procedural information, and collect court fees as well as performing initial case docketing.

Representative Duties:

The Intake Clerk performs various functions and is responsible for assisting in maintaining and processing case information. Among other duties, an Intake Clerk may be expected to:

• Respond to requests from the public at the Clerk’s Office intake counter; receive, stamp, and review incoming documents to determine conformity with appropriate rules, practices, and/or court requirements.
• Ensure assignment of case numbers; prepare and enter case information in automated systems; route documents appropriately after acceptance; docket initial case opening events; sort, classify, and file case records.
• Maintain integrity of the filing system by monitoring proper access to records and maintaining timely and accurate filing of documents; retrieve files and make copies of records for court personnel, attorneys, and others.
• Certify court documents and create and process new case files; verify attorneys’ authority to practice before the court.
• Inform customers of required fees, receive and process payments, and issue receipts; secure funds and balance cash drawer at the end of the day; process checks and credit card payments.
• Operate a variety of office equipment; answer and route incoming calls; assist the public in the use of computerized databases; research and resolve customer issues; provide basic information to the public, bar, and the court.
• Perform all other duties as assigned.

Minimum Qualifications

A high school diploma or equivalent is required along with two years of general clerical or administrative experience and one year of specialized work experience in the government or private sector which provided a thorough understanding of office administrative procedures, automated records-keeping systems, and organization of a high volume of paper/workflow. A bachelor’s degree in a related field may be substituted for general work experience. Applicants should have general computer skills including a working knowledge of Windows and Adobe Acrobat. Applicants must also have a demonstrated ability to apply a body of rules, regulations, directives, or laws with accuracy. In addition, applicants must display a pleasant attitude and work well with others; be mature, responsible, reliable, discreet, and organized; have the ability to take initiative and the flexibility to work in a team-based environment where attention to detail and procedure are critical; be able to communicate effectively, both orally and in writing, with various audiences; and possess the ability to analyze problems and employ knowledge, skills, and abilities in the resolution of problems.

Benefits

For more information on benefits available to you as an employee of the Federal Judiciary, please review the extensive benefits section of the United States Courts website at https://www.uscourts.gov/careers/benefits

Conditions of Employment

The position is an excepted appointment subject to background investigation, and all appointments are provisional upon a favorable suitability determination. The position is eligible for federal benefits. Applicants must be U.S. citizens or eligible to work in the United States. Employees of the U.S. District Court are "at-will" employees. All appointments are subject to mandatory electronic funds transfer for payment of net pay. The U.S. District Court for the Eastern District of Kentucky is an equal opportunity employer and values diversity in the workplace.

Application Procedures and Additional Information

• To apply, please submit a cover letter, resume, contact information for three references, and salary history to COVINGTONVACANCY@KYED.USCOURTS.GOV
• This documentation should be consolidated into a single electronic file in pdf format and attached to your application and emailed to address listed in PDF. https://www.kyed.uscourts.gov/employment
• INCOMPLETE SUBMISSIONS AND SUBMISSIONS THAT ARE NOT RECEIVED IN A SINGLE PDF FILE MAY NOT BE CONSIDERED.

The court reserves the right to modify the conditions of this vacancy announcement at any time, or withdraw it, without prior notice. More than one position may be filled from this announcement. Travel to interview and relocation expenses will not be reimbursed.

Only applicants selected for interview will be contacted. No phone calls please.

Job Type: Full-time

Pay: $46,560.00 - $58,207.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Question(s):

• In accordance with U.S. federal appropriation laws, we are required to confirm certain aspects of employment eligibility. Specifically, federal law prohibits the government from hiring individuals who are not U.S. citizens or permanent residents for certain positions. Please confirm you are a U.S. Citizen or a lawful permanent resident of the United States.
• Did you submit a cover letter, resume, contact information for three references, and salary history to covingtonvacancy@kyed.uscourts.gov?

Ability to Relocate:

• Covington, KY 41011: Relocate before starting work (Required)

Work Location: In person