Administrative Assistant / Volunteer Coordinator

Ex Fabula is a nonprofit that connects Milwaukee through real stories. Our vision is a radically inclusive community that honors the dignity of all people, so we leverage personal stories to help community members grow, connect, and heal. Our programs include a season of public StorySlams and workshops, collaborations with businesses, schools, and nonprofits, and media partnerships that extend the reach of stories told onstage. Learn more at www.exfabula.org.

We are seeking a part-time (10-15 hours per week) Administrative Assistant. Our small but mighty team works partly from home and partly from Fruition Café and Coworking Space at 27th and Wells. The schedule is variable with occasional work at evenings and weekend events required; weekly in-person meetings will take place during regular business hours.

Essential Responsibilities:

• Data entry
  • Accurately enter event data into databases, spreadsheets, and event calendars.
  • Key in surveys and UltraShorts.
• Volunteer Management
  • Schedule and lead volunteer orientations, and take care of onboarding paperwork and data entry.
  • Communicate with volunteers about service opportunities, coordinate scheduling, and send reminder emails.
  • Oversee volunteers at StorySlams
  • Coordinate volunteer appreciation efforts including giving t-shirts to regular volunteers and hosting volunteer gatherings.
• Community outreach
  • Distributing fliers around the community.
  • Assembling mailings.
  • Tabling at events, including set up and take down.

Required Qualifications:

• Demonstrated commitment to equity, inclusion, and access; ability to work well within diverse communities, including the ability to foster brave spaces and interrupt harm.
• A professional and resourceful style; the ability to work independently and as a team player, to take initiative, and to manage multiple tasks and projects at a time.
• Strategic and judicious decision-making with consistent follow-through and attention to detail.
• Experience with Microsoft Office applications, Google applications including calendar and sheets, databases, task management platforms like Trello, and cloud platforms like Dropbox.
• Reliable transportation to Fruition and to event locations around Milwaukee County.
• 21+ to ensure access to all event locations.

Ex Fabula is an Equal Opportunity Employer. See our Nondiscrimination Policy here. We strongly encourage applications from People of Color, LGBTQ+ individuals, individuals with disabilities, and members of other historically underrepresented groups.

This is a part-time, hourly position reporting to the Executive Director. Pay rate is $19.50/hour, capped at 15 hours per week maximum, plus a monthly stipend for cell phone/internet and PTO accrued per hour worked.

Please send the following to megan@exfabula.org and put Admin Role in the subject line:

• Your resume
• Something (cover letter, audio, video, etc) that explains:
  • why you want this job
  • what makes you well-suited to the position
  • which days / blocks of time during the week you would typically be available for work.

Memorable stories include details that paint pictures in the mind of the listeners, so please be sure to include examples of the results you achieved and specific tools/systems/programs you used.

We’ll review applications on a rolling basis starting on April 17, 2026, and we hope to respond to all applications within a week of receipt.