HR Benefits Administrator

Agency Information: Kansas Department of Labor

The Kansas Department of Labor (KDOL) assists in the prevention of economic insecurity through unemployment insurance and workers compensation, by providing a fair and efficient venue to exercise employer and employee rights, and by helping employers promote a safe work environment for their employees. This facilitates compliance with labor laws while enabling advancement of the economic well-being of the citizens of Kansas.

At KDOL, our employees are our most valuable resource. We encourage our employees to grow and advance by participating in job shadow/training opportunities within KDOL. We value work-life balance and offer flexible schedules and telework opportunities.

As a quickly growing agency, we are always looking for passionate, talented and creative people to join our team. If you’re looking for a challenge that will lead you to the next level of your career, you’ve found the right place. Come grow with us!

Learn more @ dol.ks.gov

About the Position

• Who can apply: State of Kansas Employees
• Classified/Unclassified Service: Unclassified
• FLSA Status: Non-Exempt
• Full-Time/Part-Time: Full-Time
• Work Schedule: Monday – Friday, 8:00am – 4:30pm
• Eligible to Receive Benefits: Yes
• Wage: Starting at $50,000 / year *Competitive salary, commensurate with experience and qualifications.
• Veteran and/or Disability Preference Eligible: Yes. See below for description.
• Office Location: Onsite, Topeka
• Application Due: Tuesday, April 21, 2026

Employment Benefits

• First day of employment coverage under the State’s comprehensive medical and prescription drug coverage and dental plan.
• Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts.
• Retirement and deferred compensation programs
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Employee discounts with the STAR Program
• We celebrate employee appreciation and host socializing events

Visit the Employee Benefits page for more information…

The Kansas Department of Labor is seeking a Human Resource Professional | Benefits Administrator to support benefits administration, leave programs, and employee onboarding for an agency of approximately 410 employees.

This position plays a critical role in supporting employees throughout their lifecycle, from onboarding through leave administration. This is not an entry-level role; it requires strong attention to detail, the ability to manage multiple priorities, and a solid understanding of HR processes and compliance.

Key Responsibilities

New Employee Orientation & Onboarding

• Coordinate and facilitate new employee onboarding
• Process I-9s and complete E-Verify requirements in compliance with federal guidelines
• Issue and manage employee ID badges, ensuring appropriate access and security alignment
• Assign performance evaluations in the KLPM system for new hires and employee transfers
• Maintain and update the agency organizational chart
• Coordinate onboarding logistics with HR, IT, Facilities, and supervisors

Benefits Administration

• Serve as a primary point of contact for employee benefits questions
• Educate employees on health, dental, vision, and supplemental insurance plans
• Assist employees with benefit enrollment and mid-year qualifying life event changes
• Maintain working knowledge of all State of Kansas benefits programs
• Coordinate with vendors and partners to resolve benefit-related issues

Leave Administration

• Administer FMLA, including eligibility determination, documentation review, and leave tracking
• Manage Shared Leave requests and donation processes
• Coordinate Paid Parental Leave in alignment with applicable policies
• Communicate clearly with employees and supervisors regarding leave processes and expectations

What We’re Looking For

We’re looking for someone who takes ownership of their work, values accuracy, and understands the importance of consistency in HR processes.

The ideal candidate:

• Takes pride in producing accurate, high-quality work and understands the impact of errors
• Provides excellent customer service and communicates effectively with employees at all levels
• Is highly organized and able to manage multiple priorities and competing deadlines
• Seeks out correct information and asks questions rather than making assumptions
• Is receptive to feedback and uses it as an opportunity to grow
• Maintains confidentiality and handles sensitive information with care

How You’ll Be Successful in This Role

This role is well-suited for someone who is proactive, detail-oriented, and committed to continuous improvement.

Successful candidates:

• Take initiative and follow through on tasks with minimal supervision
• Are comfortable working within established processes while identifying opportunities for improvement
• Can prioritize effectively in a fast-paced environment
• Build strong working relationships and are easy to collaborate with
• Demonstrate accountability and reliability in their work

This position is best suited for someone who enjoys being busy, values structure and accuracy and takes pride in getting the details right the first time.

About Our HR Team

Our HR team is collaborative, responsive, and committed to providing consistent, high-quality support across the agency. We work closely together, share responsibility across functions, and rely on each other to step in where needed, while fostering a team environment that is both supportive and enjoyable.

We value:

• Clear communication and follow-through
• Accountability and ownership of work
• A willingness to learn, adapt, and support one another
• A positive, solutions-focused approach

This is a team environment where feedback is part of how we grow and improve, and where each team member plays an important role in supporting agency operations and contributing to overall team success.

Minimum Qualifications

• High school diploma or equivalent
• Experience providing customer service in a professional setting
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications (Outlook, Teams, Word, Excel) and ability to navigate multiple systems efficiently

Preferred Qualifications

• Experience working with State of Kansas benefits and leave programs
• Knowledge of FMLA and leave administration
• Experience with SHaRP, KLPM, or similar HR systems
• Given the scope and complexity of this role, candidates with prior State of Kansas HR experience are strongly encouraged to apply

Why Join KDOL

KDOL offers a collaborative, team-oriented environment where HR plays a key role in supporting employees and agency operations. This position provides the opportunity to work across multiple HR functions and make a meaningful impact on the employee experience.

After an initial training period, this position is eligible for a hybrid work schedule, offering flexibility while maintaining strong connections with the team and agency.

We are committed to supporting our employees through:

• Work-life balance, recognizing the importance of flexibility and sustainability in the workplace
• Professional growth and development, with opportunities to expand skills, take initiative, and grow within the organization
• A supportive and collaborative environment, where team members are valued, feedback is encouraged, and contributions are recognized

At KDOL, you’ll be part of a team that is dedicated to doing meaningful work while supporting one another and continuously improving how we serve the agency.

Contact Information

Office of Human Resources
KDOL.HumanResources@ks.gov
Mailing Address: 401 SW Topeka Blvd., Topeka, KS 66603

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Résumé
• Cover Letter
• DD FM 214 (if you are claiming Veteran’s Preference)

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Preference Eligibility:

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

2024 Senate Bill 333 creates an employment preference for qualified job applicants that have physical, cognitive and/or mental disabilities when applying for state jobs. The preference is available to individuals who are not currently working for the State of Kansas who apply for a State job, as well as to current State employees who apply for a different job or promotion.

Learn more about claiming Disability Preference

PLEASE NOTE: The documentation verifying a person’s eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS either by fax, email or post office mail as indicated:

These documents should be sent by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed or delivered in-person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison St Suite 260
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.