Office Manager

Why You’ll Love This Position:

Are you an organized, energetic multi-tasker who loves creating a welcoming and efficient workplace? As Office Manager, you’ll be at the heart of our daily operations, ensuring smooth office procedures, coordinating building-wide activities, collaborating with agency leadership, and supporting staff and visitors with warmth and professionalism. From managing supplies and safety drills to assisting with on-boarding and agency communications, you’ll play a vital role in keeping everything running seamlessly. If you’re passionate about organization, teamwork, and making a difference, we invite you to apply!

What You’ll Do:

• Organize building-wide operations and procedures (i.e., supply management, budgeting, safety drills, activities/events, meetings, celebrations, etc.)
• Collaborates with agency administrative leadership areas (i.e., HR, Facilities, Finance, Programs, etc.) to stay up to date on agency information and procedures.
• Ensure building efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
• Oversee day-to-day building activities as the main point of contact in the reception area and keep agency leadership informed regularly.
• Partner with Human Resources to maintain office policies as necessary.
• Collaborate with the point of contact for safety drills and manage vendor relationships, services, and other office services.
• Provide general support to building visitors while maintaining proper building security measures and handling visitor inquiries and complaints.
• Analyze and monitor building internal processes.
• Provides clerical support when needed to assist with administrative duties such as answering phones, sorting and distributing mail, coordinating travel arrangements, taking and distributing meeting minutes, oversight building volunteers, and preparing documents/reports.
• Collaborate with facilities to manage all aspects of space/ infrastructure planning (i.e., moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Perform other related duties as assigned.

Catholic Social Teachings

Possesses a strong commitment to the mission of Catholic Charities, including the understanding of Catholic Social Teaching and the ability to demonstrate the philosophy and values of the agency. The identity of the agency is clearly Catholic, and as such, Catholic Charities adheres to the social and moral teachings of the Catholic Church.

All you need for success

Minimum Qualifications

Required:

• High school diploma or equivalent.
• 3-5 years of administrative and clerical experience.
• This position requires a valid driver’s license, a reliable vehicle, and proof of insurance.

Preferred:

• Associate degree in office administration or related field.

If you have questions about this position, please contact:

Human Resources, hr@ccsomo.org, or 417-368-0914

www.ccsomo.org/careers/

Catholic Charities of Southern Missouri is an Equal Opportunity Employer.