Administrative Specialist (Operations Support)

We are seeking a detail-oriented, proactive Administrative Specialist to join our team. Experience with government sales and CMMC is a plus. This full-time position will support daily office operations, manage invoicing and collections, handle purchase orders, and provide customer service. The ideal candidate will be a strong communicator with excellent multitasking abilities and a positive attitude. While the role primarily focuses on administrative and operational duties, there is potential for professional growth into new areas of responsibility based on performance and interest.

Qualifications:

• High school diploma or equivalent; additional education or certifications are a plus.
• Proven experience in an administrative, clerical, or office support role.
• Accounting background or operations coordinator experience are a plus.
• Ability to multitask, prioritize, and adapt to changing responsibilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication and organizational skills.
• Ability to handle sensitive information with discretion and integrity.
• Comfortable working both independently and as part of a team.

Key Responsibilities

The role is multifaceted, and includes—but is not limited to—the following tasks:

• General Office Support: Respond to emails, and perform other clerical tasks as needed.
• Office Coordination: Help coordinate between departments to improve communication

and workflow efficiency.

• Employee Support: Provide administrative support to employees, including scheduling, communication, and recordkeeping.
• Filing & Document Management: Maintain and organize physical and digital files, including POs, vendor invoices, and customer records.
• Customer References & Support: Provide timely customer references and assist in gathering required documentation.
• Purchase Orders: Process, confirm, and expedite POs.
• Material Receipts: Document material receipts and resolve discrepancies.
• Invoicing & Billing: Manage the invoicing process, ensuring accuracy and timeliness in customer billing.
• Collections: Monitor accounts receivable, ensuring timely and professional follow-up on outstanding payments.
• Reports: Prepare and file regular operation reports related to accounts payable, purchase orders, and invoicing activities.

Work Schedule:

• Monday to Friday, standard business hours, 7:30 am – 4:00 pm
• Occasional overtime may be required during peak periods

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications to Semcor@semcor.net. We look forward to hearing from you!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Customer Service: 1 year (Preferred)
• Office support: 1 year (Preferred)
• Government sales: 1 year (Preferred)

Work Location: In person