Administrative Assistant

If you find yourself looking for a fulfilling career, this Administrative Assistant role may be the opportunity for you! The primary role of the Administrative Assistant role is to provide administrative support to all of our teams. Our Administrative Assistant is a valued part of our Operations team.

Why choose USA Security?

Choose a career with an organization where you matter. USA Security is a privately owned, small business where your team feels more like family than coworkers.

Role Summary:

As an Administrative Assistant, you will be a vital part of our team, providing seamless support to our clients and our teams. This is a position that we can be flexible in regards to the schedule. We can hire as a part time position or a full time position. Minimum hours per week is 24 hours.

Responsibilities:

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team
• Answering telephone calls, transferring calls to the appropriate party, and taking messages for manager, department, or team members
• Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information
• Arranging travel, hotel, and car reservations, preparing travel itinerary
• Ordering office supplies
• Greeting visitors, directing them to meeting rooms
• Daily entering of vendor invoices and credit card receipts
• Weekly processing of paying vendor invoices
• Weekly & monthly reconciliation of bank accounts and credit card accounts
• Weekly client invoicing
• Monthly client collections: Sending statements, following up on past due invoices. Escalating past due invoices to the appropriate manager for next steps
• Responding to customer inquiries regarding invoices and/or account balances
• Weekly bank deposit
• Scheduling continuing education for team

Qualifications:

• High school diploma
• Associates degree, diploma or certificate in office administration program considered an asset
• 1 year of experience in an administrative role ore equivalent technical experience
• Excellent verbal, written and interpersonal communication skills
• Ability to multitask and adapt to change
• Ability to act with discretion when handling confidential information
• Basic skills in Word, Outlook, and Excel
• Strong computer literacy willingness to learn new technology and programs
• Work well independently and/or with a team
• Team oriented with a willingness to do what it takes to help the organization
• Ambition and drive to continue your growth within the organization

Compensation and Benefits:

The estimated salary range for this role is between $24.00 per hour and $28.00 per hour, based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.

Office Hours are Monday through Friday, 8am – 5pm. Hours for this position can be flexible and will be determined as part of a personalized offer.

USA Security offers a comprehensive benefit program that includes:

• Health Care
• Vision Care
• Dental Care
• Company paid Life Insurance and Short-Term Disability Insurance
• Voluntary Life, Disability, and Supplemental Insurance
• Education and Training
• Paid Time Away from Work
• Retirement Plan (401k)
• Tenure rewards for every 5 years of employment
• Company sponsored events

To submit your resume via email or have any questions, please send all correspondence to recruiting@usasecurity.com.

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person