Business Office Administrator

Location: Open to the following Harris Beach Murtha offices for a hybrid opportunity:Albany,Rochester, and New York, NY; Hartford and New Haven, CT

Are you a forward thinker who enjoys solving problems, managing complex priorities, and supporting senior leadership? Do you bring strong organizational and project coordination skills in a legal or professional services environment? Are you excited about the opportunity to join an innovative, growing law firm with more than 165 years of success?

Harris Beach Murtha Cullina PLLC is seeking a Business Office Administrator to work closely with the Chief Administrative Officer as a key member of the Partner and Senior Attorney Recruiting, Integration, and Transition Team.
You will THRIVE in this role if you have:

• 2+ years of experience in executive or legal administrative assistant, recruiting coordination, or professional services operations
• An Associate's degree (Bachelor's degree a plus)
• Sound judgment and a strong sense of accountability, with the ability to work independently and proactively
• Exceptional organizational and time-management skills, with the ability to prioritize competing deadlines
• Excellent attention to detail and follow-through in a fast-paced, deadline-driven environment

The Business Office Administrator is expected to coordinate and facilitate recruiting, integration, and transition efforts while providing executive-level administrative support to the Chief Administrative Officer.

Do you have the DRIVE and DESIRE to:

• Provide high-level administrative and project support to the Chief Administrative Officer and the Partner/Senior Attorney Recruiting, Integration, and Transition Team
• Coordinate and facilitate the lateral partner and senior attorney recruitment process, including scheduling interviews, managing logistics, candidate communications, travel arrangements, and feedback collection
• Serve as a primary point of contact for candidates, ensuring a professional, organized, and positive experience
• Maintain and update recruiting databases, spreadsheets, reports, and tracking systems; monitor candidate activity and status
• Track, analyze, and report on recruiting and transition metrics to support data-driven decision making
• Prepare, draft, proofread, and manage confidential correspondence, reports, presentations, questionnaires, and meeting materials
• Collaborate closely with HR, Finance, IT, Business Development, and Operations to support onboarding, integration, transitions, and offboarding
• Manage complex calendars, meetings, travel, expenses, and events for the Chief Administrative Officer
• Prepare meeting agendas and materials, distribute notes, track action items, and ensure systems are updated
• Assist with special projects, firm initiatives, and operational items as assigned

Harris Beach Murtha recognizes everyone has a right to be included.

You will be SUCCESSFUL in your career at the firm if you:

• Handle highly sensitive and confidential information with discretion and sound judgment
• Demonstrate adaptability and professionalism when managing multiple priorities
• Believe in the firm's core values: integrity, support, ingenuity, teamwork, and inclusion
• Enjoy working with diverse personalities across all levels of the organization
• Are comfortable working in the office on a hybrid basis (part-time in office required due to the nature of the role)

Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at resumes@harrisbeachmurtha.comto inquire about potential collaboration for this position.

Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Business Office Administrator is 40 hours per week.

Albany and Rochester, NY: $28.85 - $32.70/hour

New York, NY: $33.66 - $37.50/hour

Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.

#LI-Hybrid

About Harris Beach Murtha:

Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha's New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country's top law firms as ranked by The National Law Journal.

Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm's practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.

The firm's lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.

The firm's policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual's race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.