PROCUREMENT COORDINATOR HEALTH DEPARTMENT (5)

Summary:

This position is responsible for providing advanced fiscal support for the Health Department, including purchasing, accounts payable processing, P-Card reconciliation, and inventory control. The position applies established county fiscal policies and procedures to ensure accurate processing, documentation compliance, and proper allocation of departmental expenditures. This role exercises independent judgment in reviewing and preparing financial transactions; however, final approval authority remains with the Business Officer or designated fiscal authority.

Essential Functions and Responsibilities include:

Prepare and review purchase requisitions for accuracy, appropriate authorization, and proper funding code allocation.

Process accounts payable transactions and verify receipt of goods and services prior to payment.

Ensure expenditures are coded correctly to appropriate departmental accounts and funding sources.

Reconcile vendor statements and resolve routine discrepancies.

Reconcile departmental P-Card statements and verify required supporting documentation is complete and compliant.

Maintain internal tracking records to support fiscal accountability and internal controls.

Maintain and update fixed asset and inventory records, including coordination and reconciliation of annual physical inventory.

Assist with audit preparation by organizing and providing requested fiscal documentation.

Serve as a fiscal resource to departmental staff regarding purchasing, payment, and documentation procedures.

Identify discrepancies and initiate corrective action while referring complex issues or policy interpretation matters to supervisory staff.

The responsibilities and duties outlined above are intended to provide a general outline and summary of this role. It is not intended to be an exhaustive or comprehensive list of duties and responsibilities. Additional tasks may be assigned as needed, with or without notice, to meet the needs of the department and county.

Education & Experience: Graduation from high school or a GED and at least three (3) years of progressively responsible accounting, fiscal support, or governmental finance experience or equivalent combination of education and experience. Associate degree in Accounting, Finance, Business Administration or related field preferred, but not required.

Knowledge, Skills, and Abilities

Working knowledge of governmental accounting principles and fiscal procedures

Working knowledge of county purchasing policies and accounts payable processes

Knowledge of internal controls and documentation standards

Ability to reconcile financial transactions and identify discrepancies

Ability to interpret and apply established fiscal policies and procedures

Skilled in usage of computer and financial software and spreadsheets

Ability to work with other employees and the public

Ability to present information clearly and concisely in oral and written form

Work Environment / Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This work requires the frequent exertion of up to 10 pounds of force

Work regularly requires speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires walking and sitting and occasionally requires standing, stooping, kneeling, crouching or crawling, reaching with hands and arms and pushing or pulling

Vocal communication is required for expressing or exchanging ideas by means of the spoken word

Hearing is required to perceive information at normal spoken word levels

Work requires preparing and analyzing written or computer data

Work is generally in a moderately noisy location (e.g. business office, light traffic).

License & Certifications:

None

Work Location:

This role must work from the location identified at the time of hire with work travel required as needed. Any change of work location, even on a short-term or interim basis, must be reviewed by the Supervisor and HR for approval.

Additional information:

Individuals hired must be able to perform essential duties satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Cleveland County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color,

religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This position is a part of a Health and Human Services Department. By General Statue 166A-19.3, Departments of Health and Human Services are agencies that are a part of the State Emergency Response Team for occurrences or imminent threat of widespread or severe damage, injury, or loss of life or property resulting from any natural or man-made accidental, military, paramilitary, terrorism, weather-related, public health, explosion-related, riot-related cause, or technological failure or accident, including, but not limited to, a cyber incident, an explosion, a transportation accident, a radiological accident, or a chemical or other hazardous material incident. In the event that the State Emergency Response Team is activated, this position will be required to participate if deemed necessary.

SELECTION PROCESS:

Selection will be by structured interview. Applications will be reviewed to select the best qualified applicants for admission to a structured interview. This position is subject to pre-employment drug screening and background check.

How to apply for this job:

Salary Range