Office & Administrative Specialist, Principal

Job Details

Working Title: Office & Administrative Specialist, Principal
Job Class: Office & Administrative Specialist, Principal
Agency: MN Department of Natural Resources

• Job ID: 93618
• Location: St. Paul
• Telework Eligible: Yes - Hybrid
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 04/17/2026
• Closing Date: 05/06/2026
• Hiring Agency/Seniority Unit: Department of Natural Resources
• Division/Unit: DNR Parks & Trails Central Office
• Work Shift/Work Hours: Day Shift 8:00am to 4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Division of Parks & Trails & Trails
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Minnesota Department of Natural Resources (DNR) is seeking to fill one (1) full-time Office & Administrative Specialist Principal position in St. Paul, MN. The working hours are 8:00am to 4:30pm Monday -Friday.

This position provides administrative assistance project management work and organization to the division of Parks and Trails, Visitor Services, and Outreach and Statewide Programs and Planning section managers.

Responsibilities include, but are not limited to:

• Provide effective administrative support services to the Division of Parks and Trails, Visitor Services, Outreach and Statewide Programs, and Planning section managers.
• Transcribe and prepare correspondence reports and data-driven documents for managers and professional staff.
• Formatting and proofreading correspondence.
• Maintain section managers' files
• Strategic calendar management including prioritizing meeting requests and proactively identifying and resolving scheduling conflicts. Scheduling meetings.
• Assist in tracking of budgeted projects and expenditures.
• Making travel arrangements and completing expense reports.
• Anticipating the need for advanced materials and travel associated with briefings, meetings, and other events and ensuring those needs are met in a timely manner.
• Tracking review and signature items and their due dates to help ensure timely completion.
• Contributing to the overall function of the Visitor Services and Outreach, and Statewide Program and Planning offices through general administrative tasks.

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.

Qualifications

Minimum Qualifications

• One year of experience providing administrative support to executives and senior management.
• Advanced interpersonal skills sufficient to interact effectively with all levels of management and staff, work as a member of an effective administrative team, and maintain the highest level of confidentiality.
• Ability to manage executive schedules and calendars, including prioritizing requests, ensuring the prerequisites for meeting/event success are in place, and proactively identifying and resolving scheduling conflicts that may arise on short notice.
• Knowledge of accounting systems sufficient to query and compile records and reports, and assist with preparing and maintaining spending plans, financial status reports, and budget request.
• Organizational skills and the ability to track information, including official documents for review and signature, and manage multiple projects of varying size and complexity.
• Demonstrated ability to work independently and as part of a team.
• Ability to evaluate materials to ensure they are ready for review and proactively address materials that are found to be lacking or incomplete.
• Skills in MS Office products sufficient to produce high-quality documents and correspondence, manage workflow and records, and operate in both virtual/remote and in-person work settings.

Preferred Qualifications

• Two years of experience providing administrative support to executives and senior management.
• Experience providing executive support at a state agency.
• Experience working with public agency partners, stakeholders, and members of the public.
• Experience with records management, accounts payable activities, and fiscal control procedures.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education Verification
• Employment Reference / Records Check
• License / Certification Verification

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Rachel Hopper at rachel.hopper@state.mn.us or 651-259-5578.

f you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Ashley Luecken at ashley.luecken@state.mn.us.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.