Real Estate Transaction Coordinator

The Cullen & Company Real Estate Team is known for our collaborative culture, WOW-level client experiences, and a bold, innovative approach to business. Now, we’re looking for a driven, detail-loving Transaction Coordinator to help us take things to the next level.

Job Description

As our Transaction Coordinator, you’ll be the behind-the-scenes MVP—managing all the moving parts from contract to close and supporting our listing process from launch to contract. You’ll ensure every “i” is dotted and every “t” is crossed while helping our agents deliver a seamless, high-level client experience from start to finish.

Key Responsibilities

Support agents in their day-to-day roles with tasks related to both the listing and buyer transaction process, including but not limited to:

Listing Coordination:

• Prepare and manage listing files from signed agreement through active status
• Input and maintain accurate listings in MLS, ensuring compliance and completeness
• Review listing documentation for accuracy, missing items, and compliance requirements
• Coordinate with photographers, stagers, and vendors to prepare listings for market
• Confirm all required documents, disclosures, and marketing elements are completed prior to going live
• Monitor listing activity and assist with status updates, price changes, and contract-to-pending transitions
• Ensure a smooth handoff from listing to contract phase

Transaction Management:

• Oversee all aspects of the real estate transaction process from executed contract through closing
• Track critical deadlines and ensure timely completion of all documents
• Close out and archive transactions post-closing

Communication:

• Serve as the point of contact for clients, agents, lenders, attorneys, and title reps
• Provide proactive updates and smooth out any bumps in the road
• Coordinate appointments like inspections, appraisals, and closings

Documentation:

• Ensure all required documents are completed accurately and submitted on time
• Maintain organized, compliant digital files
• Submit commission documentation and closing packages

Coordination:

• Schedule and coordinate inspections, appraisals, and other necessary appointments
• Facilitate communication between all parties to ensure a smooth and timely closing process
• Assist in resolving any issues or challenges that may arise during the transaction

Support:

• Set up and manage tasks through Brivity CRM and transaction checklists
• Assist with marketing materials, Golden Letter Campaigns, and database upkeep
• Collaborate with leadership on special projects as needed

Information Tracking & Reporting:

• Manage referral tracking, agent capping, income tracking, and DA confirmations
• Provide weekly closing reports and assist with year-end client letters
• Track and maintain vendor relationships

Qualifications

• Previous experience as a Transaction Coordinator or in a real estate operations/admin role or paralegal
• Comfortable managing multiple deals at once
• Real estate license a plus, but not required
• Familiarity with tools like: Google Workspace, MLS, KW Command, CTE, Brivity, Docusign, Slack

Knowledge/Skills

We’re looking for someone who is:

• Detail-obsessed and highly organized with the ability to have 25+ closings occurring in the same period
• Calm under pressure with the ability to juggle multiple tasks
• A natural communicator who’s confident and proactive with clients and partners
• Tech-savvy, with strong experience using CRMs, project management, and real estate software
• Team-oriented, growth-minded, and ready to bring solutions to the table

Compensation & Benefits

• Hybrid work opportunity (WFH with weekly in-office meetings)
• Paid vacation & company outings
• Vacation coverage to protect your work-life balance
• Bonus opportunities
• Growth potential and business coaching
• Collaborative, high-performance team culture
• Competitive salary based on experience

Additional Details

Schedule

• Work from home Monday - Friday - 8:30am - 5pm
• In Office Team Meetings Every other Thursday
• Locally available when needed

This is not your average admin role—we’re building something big, and we’re looking for someone who’s ready to grow with us. If you’re driven, coachable, and ready to join a team that does things differently, email your resume to resume@beanopenerofdoors.com.

We take hiring seriously and have a multi-step interview process—so don’t wait to apply!

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Fort Mill, SC 29715