Grants Manager

Job description:

Position Title: Grants Manager

Reports To: Chief Financial Operations Officer

Status: Full-Time/Non-Exempt

Location: Boys & Girls Club of New Rochelle, New York

Boys & Girls Club of New Rochelle Mission

To enable all young people, especially those who need us most to reach their full potential as productive, caring, responsible citizens.

Boys & Girls of New Rochelle Organization

Founded in 1929, the Boys & Girls Club of New Rochelle (BGCNR) has been a place of hope and opportunity serving thousands of youths and has been an integral part of the New Rochelle community, offering youth safe and achievement-driven programming, focused on the whole child, encompassing academics, mental wellness, fitness, leadership, and civics.

Today, we serve over 12,000 youth each year, at two clubhouses and 12 school-sites. We offer after-school, before-school, elective, and summer programming designed to maximize positive impact and drive successful outcomes.

It is an exciting time to be at the BGCNR as we continue to expand school-sites in New Rochelle, Larchmont, Mamaroneck, introduce and expand innovative programs and activities, grow high need areas (health and mental wellness, STEAM/STEM, workforce development.

General Position

The Grants Manager is a critical member of the finance team, responsible for the end-to-end financial lifecycle of a diverse portfolio of county, state, and private funding. This role ensures rigorous compliance, accurate budgeting, and timely revenue reconciliation to support the mission of the Boys & Girls Club. The ideal candidate combines technical accounting expertise with the ability to translate complex financial data for non-financial program staff.

As appropriate the grants manager supports the revenue reporting, budgeting and audit processes for the organization.

Key Position Responsibilities

Financial Compliance & Reporting

• Manage all financial-related grant and contract compliance requirements to ensure adherence to funder mandates.
• Prepare and submit accurate, timely financial reports and invoices for federal, state, and private funding sources.
• Execute monthly billing for all awards, including detailed voucher billing.
• Facilitate the full grant closeout process for all expiring awards within the assigned portfolio.

Accounting & Operations

• Review monthly financial statements, P&L, and General Ledger details; prepare journal vouchers for necessary corrections.
• Perform revenue reconciliations for grants and miscellaneous income.
• Set up and maintain new grants within Fund-EZ, ensuring alignment with Agency standards.
• Serve as a backup for other finance office staff to ensure continuous operational support.

Budgeting & Audit Support

• Develop and review budgets for new grant proposals and existing programs in collaboration with program leadership.
• Support the annual organizational budget preparation process.
• Prepare reconciliations and supporting schedules for external audits and monitoring visits.
• Gather and provide necessary documentation to satisfy all audit-related requests.

Process Improvement

• Contribute to the maintenance and enhancement of finance office accounting policies and procedures.
• Proactively identify and implement efficiencies in finance operations and grant management systems.

Required Knowledge, Skills and Abilities

• Education: Bachelor’s degree in Accounting or a closely related field is required.
• Experience: Minimum of 5+ years of experience in grant management and claiming within a complex non-profit environment.
• Technical Skills: * Proficiency in Fund-EZ or similar non-profit accounting software.
• Advanced Excel/Google Sheets skills with a high degree of accuracy and attention to detail.
• Soft Skills:
• Exceptional organizational and time-management capabilities.
• Strong interpersonal skills, with the ability to engage effectively with external funders and non-financial internal colleagues.

Preferred Skills

• Deep understanding of non-profit cost allocations and GAAP principles.
• Experience coordinating directly with external auditors.
• Familiarity with donor databases.

The Boys & Girls Club of New Rochelle is an EOE/employer, offering excellent benefits and a competitive salary commensurate with experience.

• Salary Range: $68,000 – $78,000
• Benefits: Comprehensive package including generous time off, employer-supported health insurance, and 403(b) contributions.

A resume and cover letter should be sent to Rinku Bhattacharya, Email rbhattacharya@bgcnr.org www.bgcnr.org

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person