Administrative Services Coordinator in Creative Writing
- University of Iowa
- Iowa City, IA, USA
Job Description
The College of Liberal Arts & Sciences Creative Writing department has an opening for an Administrative Services Coordinator in the Iowa Writers’ Workshop. This 75% role supports key initiatives and day-to-day operations at one of the world's most celebrated creative writing programs, working to sustain a vibrant community of graduate students, faculty, alumni, and donors. The Administrative Services Coordinator will work on campus at the Writers’ Workshop office and will serve as a key point of contact for students, faculty, alumni, donors, and visitors. This position also manages the Writers’ Workshop front office and provides administrative support to the department faculty, administrator, and DEO.
Key Responsibilities:
- Help plan and execute the literary events series (100+ events per year) in support of alumni engagement, donor stewardship, and academic enrichment. Provide logistical support for all events, including travel support, event planning, honoraria, and general campus engagement.
- Oversee scheduling and maintenance of the FCRR events space, facilitating academic classes, undergraduate student events, Hancher initiatives, and fundraising programs.
- Manage ongoing donor outreach and engagement with all living donors (mail, events, student communication) in support of donor stewardship and fundraising initiatives.
- Provide logistical support for the graduate admissions process, including communications, website upkeep, application processing and review, and onboarding admitted students.
- Manage operations for the summer program, including advertising, admissions review, student onboarding, student experience, and budget, ensuring that the program remains revenue positive.
- Hire and supervise 2-4 student workers, including scheduling, training, day-to-day support, and work assignments.
- Manage the Workshop’s front office operations, including supplies, student and faculty support, mail, and keys
- Process departmental expenses including events-related expenses, department meetings and events, and activities to support the student cohort.
For a full job description or questions about this position, please send an email to Kellie-Kucera@uiowa.edu.
Education Required:
- A Bachelor’s degree or an equivalent combination of education and experience is required.
Required Qualifications:
- 6 months – 1 year administrative office experience.
- Evidence of excellent oral and written communication skills.
- Demonstrated ability to manage multiple, concurrent objectives, projects or activities, making effective judgements as to prioritizing and time allotment.
Desired Qualifications:
- Proficient in Microsoft Office applications.
- Working knowledge of University of Iowa policies, procedures and regulations.
Position and Application details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.
For additional questions, please contact: Kellie-Kucera@uiowa.edu
Benefits Highlights:
Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowa? Click here.
About Iowa
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.
ID
