Human Resources Specialist-Onboarding & Recruiting

JOB
The City of Louisville is hiring for a Human Resources Specialist for Onboarding and Recruiting. In this role your work directly shapes the employee experience from day one. As an HR Onboarding and Recruiting Specialist, you’ll be at the heart of building a welcoming, organized, and engaging workplace—guiding new hires through their first moments while helping attract the next generation of talent. If you thrive in a fast-paced environment, enjoy connecting with people, and take pride in creating seamless, detail-driven processes, this is an opportunity to make a meaningful impact on both individuals and the organization as a whole.The Human Resources Specialist for Onboarding and Recruiting performs a broad range of professional, technical, and administrative duties in support of the City’s onboarding, orientations, recruiting and offboarding functions. This position serves as the primary coordinator for new hire onboarding and orientations and supports the recruitment of part-time, seasonal, and entry-level full-time positions. This role requires strong communication and organizational skills, high attention to detail, and the ability to work in a fast-paced environment. Through efficient processes and exceptional service, the HR Onboarding and Recruiting Specialist plays a critical part in supporting employee engagement, retention, and a positive workplace culture.This position reports to the Human Resources Manager and acts as the first point of contact for newly hired employees, ensuring a welcoming and efficient onboarding and orientation experience. The Human Resources Specialist primarily assists with onboarding, orientations, offboarding and maintaining workflows in NeoGov software platform. Will also assist in recruitment for part time and seasonal staff, including posting positions, screening applications, scheduling and participating in interviews, coordinating recruitment materials, and maintaining recruitment records. The position also conducts post-offer, pre-employment processes such as background and reference checks, coordinating physicals and new employee orientations.Working closely with hiring managers, the Human Resources Specialist builds effective working relationships and provides high-quality, proactive support throughout recruitment and onboarding lifecycle. The role requires adaptability, approachability, attention to detail, and strong customer service orientation.The Human Resources Specialist works under the supervision and direction of the Human Resources Manager and may assist with additional Human Resources projects as needed. Success in this position requires strong administrative, organizational and communication skills, exceptional attention to detail, and discretion in handling confidential information. The ability to work independently while supporting organizational goals and the recruiting team is essential.Hiring Range: $60,000 to $70,428Salary Range: $60,000 to $84,968The position is opened until filled. All initial communication regarding your application will come via email usually from info@governmentjobs.comor the recruiter. Please check your email messages frequently and your junk mail during the application process.

EXAMPLE OF DUTIES
ESSENTIAL JOB DUTIES: Onboarding and Orientation for new employees: Act as subject matter expert on our Applicant Tracking Software-NeoGov for onboarding and offboarding workflows (we will train if have not used NeoGov)Implement and coordinate new hire paperwork using onboarding software in NeoGov for a large number of employees being hired all at the same time (Jan-June busiest time of year)Start offboarding workflow for vacating employees and give paperwork to HR Managers for exit interviews; may help schedule these exit interviewsMonitor and guide new hires and hiring managers through completion of employment paperworkComplete steps for new hire packet for Full Time and Part-Time employees following checklists to ensure references, backgrounds and physicals are completed successfullySchedule new hires to come into HR Office for new hire orientations that you will conduct Verify employment eligibility and identity documents in compliance with federal I-9 requirements. Make copies while new employee is at orientation for E-Verify Prepare and distribute onboarding packets, identification badges, and orientation materialsServe as a welcoming point of contact for new employees, answering basic HR-related questions and directing them to appropriate resourcesComplete E-Verify verification and give completed packet to HR Tech/Payroll ensuring all forms are complete and accurateCommunicate to hiring manager that their new hire is readyContinue to improve efficiency of Onboarding and Orientations and collaborate on solutionsRecruiting: Post job announcements and assist recruiting team with posting of all job announcements.Screen applications for minimum qualifications, and schedule interviewsConduct recruitments for part-time, seasonal, and some entry-level full-time positionsCoordinate with hiring managers to update job descriptions and discuss needs, and timelines for hiringCommunicate with applicants regarding application status, interview logistics, and hiring stepsAttend career fairs to promote City of Louisville employment opportunities.Assist with researching the appropriate compensation to offer new hires based on department pay equity policies and practices and provides to HR ManagerSupports Recruiting Team with pre-employment processes, including background checks, pre-employment physicals and reference checks on all new employeesOTHER DUTIES AND RESPONSIBILITIES: Assists with other HR duties and projects as assignedAssist with employee inquiries on a wide variety of matters as they occur and escalate concerns to HR ManagerRegular and predictable attendance requiredOther duties as assigned

SUPPLEMENTAL INFORMATION
LICENSE, REGISTRATION, OR CERTIFICATE: A valid Colorado driver’s license and acceptable driving record are required.PHYSICAL REQUIREMENTS: Minimal physical effort typically found in clerical work. Primarily sedentary work. Ability to remain seated for extended periods while working at a computer; Frequent use of hands and fingers for typing, data entry, and handling documents; Ability to communicate effectively in person, by phone, and via video conferencing; Occasional standing, walking, bending, or reaching within the office environment; Ability to lift and/or move office materials and supplies up to 15 pounds and occasionally up to 35 pounds; Visual acuity sufficient to read documents, computer screens, and reports; Ability to work in a standard office environment with moderate noise levelsWORK ENVIRONMENT: The work is typically performed indoors in an office environment. Primarily sedentary work. Ability to remain seated for extended periods while working at a computer; Frequent use of hands and fingers for typing, data entry, and handling documents; Ability to communicate effectively and clearly in person, by phone, and via video conferencing; Occasional standing, walking, bending, or reaching within the office environment; Ability to lift and/or move office materials and supplies up to 15 pounds and occasionally up to 35 pounds; Visual acuity sufficient to read documents, computer screens, and reports; Ability to work in a standard office environment with moderate noise levelsWORKERS’ COMPENSATION CLASSIFICATION: 8810FLSA STATUS: Non-ExemptEQUAL OPPORTUNITY EMPLOYER: The City of Louisville is an Equal Opportunity Employer and provides equal employment and advancement opportunities to all qualified applicants and employees. Employment decisions are made without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, veteran status, marital status, genetic information, or any other status protected by applicable law.The City of Louisville is committed to providing reasonable accommodation to qualified individuals with disabilities in the application and hiring process and during employment. The Human Resources Director has been designated as the compliance coordinator for people with disabilities seeking employment and will provide reasonable accommodation for testing and employment to qualified applicants.