Floodplain Mapping Finance and Program Assistant (Contract Admin II)

State of Colorado Job Opportunities
Denver, CO, USA
$50,856 - $81,372 yearly

Job Description

Department Information

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Are you interested in investing in a career that makes a difference?

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

Medical and Dental plans
Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans
Paid life insurance
Short- and long-term disability coverage
Employee Wellness programs
Flexible Spending Accounts
Health Savings Accounts
11 paid holidays per year plus generous vacation and sick leave
Flexible work schedule options and remote-work options
Career advancement opportunities throughout the State system
Some positions may qualify for the Public Service Loan Forgiveness Program

For more detailed information, please visit State of Colorado Employee Benefits

The Colorado Water Conservation Board (CWCB) exists to establish water policy as directed by statutes to address Colorado’s water issues. The CWCB is governed by a 15 member board that includes governor-appointed representatives from each of the eight major river basins, the City and County of Denver and several state agencies. Since nearly all of Colorado’s water originates within its boundaries but is shared with other downstream states, the CWCB works to protect and assure that Colorado maintains its ability to fully use its allocation of the water under various agreements and court decrees. However, the development of those resources increasingly must focus on the wise use of water in recognition of future drivers like population growth that put pressure on state waters. The major “units” (sections) of the CWCB related to water supply planning, interstate and federal water issues including water information, instream flow and natural lake level protection, watershed and flood protection, grants and water project financing including agency budgeting/admin support. This work unit, the Watershed and Flood Protection Section, interacts with all of these sections but has specific duties as follows.

This unit exists to prevent flood damages, identify and designate 100-year floodplains, reduce Colorado’s vulnerability to property damages and loss of life, and create workable funding packages for Colorado flood control and drainage projects, to explore and promote the use of existing and potential flood storage facilities and non-structural flood mitigation to meet multi-purpose objectives (water supply), to explore and promote opportunities to manage water supply through the water supply measurement and forecasting program; and to promote cost-effective watershed restoration projects for enhancement of the environment throughout the state.

For more information about the Colorado Water Conservation Board, please go to https://cwcb.colorado.gov/.

Description of Job

This posting is only open to residents of the State of Colorado at the time of submitting your application.

This is a Hybrid position - Work is primarily performed from a home office, however the selected candidate will at times report to the office at 1313 Sherman Street - Denver, CO for meetings, trainings and projects as directed by the supervisor.

This position will be responsible for assisting current CWCB staff on tasks related to the Federal Emergency Management Agency (FEMA) Cooperating Technical Partners (CTP) Program and Risk Mapping, Assessment and Planning (Risk MAP) Program, the Colorado Hazard Mapping Program (CHAMP), the FEMA Letter of Map Revision (LOMR) Review Partners (LRP) Program, and other work as assigned.

Duties include support for the Cooperating Technical Partners Program, Risk Mapping, Assessment and Planning (Risk MAP) Program, the Colorado Hazard Mapping Program, the FEMA Letter of Map revision (LOMR) Review Partners (LRP) Program, and other programs within the Watershed and Flood Protection Section. These duties include invoice review and processing, task order review and processing, program management and administrative assistance as assigned, and program support and outreach.

Specific Duties Include:

Invoice Review and Processing: This position will assist current staff in processing approximately 30-40 invoices monthly, depending on the month. This includes proofreading invoices for accuracy and running wage rate comparisons. This position will perform data entry of invoice information in internal databases and CORE, stamp and route invoices for signatures, and send out invoice discrepancy reports to contractors as necessary for revision and resubmittal. This position may also, by request of management staff, review invoice progress reports and communicate with contractors requesting additional supporting documentation regarding efforts completed during a billing period.

Contract and Task Order Management Assistance: This position will assist existing staff in the management of contracts and task orders for FEMA and State funded projects and facilitate their execution. In order to complete the execution of contracts, the Floodplain Mapping Finance and Program Assistant will: collect all necessary documents, including a budget estimate, scope of work, and insurance certification documentation; utilize CORE and the Contract Management System (CMS) to generate a new contract and CMS number; complete the appropriate contract template for the project; submit the contract to DNR Procurement for review and approval; route the finalized contract via DocuSign for signatures and execution, and attach the executed contract to CMS. The administration of contracts requires coordination with the State Controller, State Personnel Office, Attorney General’s Office, DNR Procurement and Controller, Risk Management, and State Purchasing to ensure compliance with Federal guidelines, State Fiscal Rules, Procurement Codes, State Statutes and State Policies, including the justification of any exceptions. This position will also help current staff update and maintain all program-specific databases and spreadsheets related to contracts and task orders to support program management efforts of Senior CWCB staff.

Grant Administration Assistance: This position will assist in general program administrative activities which may include preparation and review of grant applications, creation and management of spreadsheets and databases (spatial and others), maintenance of program management tools for keeping projects, metrics, statuses, expenses, etc. on track, or other management and administrative tasks as assigned.

Risk MAP Program Support and Outreach: This position will assist current staff in managing active and future projects through efforts including Mapping Information Platform (MIP) updates, Coordinated Needs Management Strategy (CNMS) management, preparation of quarterly grant reports, and responses to congressional inquiries. This position may also assist current staff in providing regular program updates to the Section Chief and CWCB Board Members, or other program support activities as assigned.

Additionally, upon request, this position will assist current staff in public outreach, milestone meetings (preparation of materials as well as information delivery to various levels of stakeholders), and general communication/coordination efforts with stakeholders - including FEMA, other federal organizations, contractors, community officials, residents, and other state organizations - of ongoing and future Risk MAP (or other program) projects.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application.

The Colorado Constitution, Article XII, Section 13 requires that applicants for state classified government jobs be residents of Colorado, unless this requirement is waived by the State Personnel Board. This announcement does not include a residency waiver.

Check out https://careers.colorado.gov/how-to-apply for a quick video on how to apply for State of Colorado and Department of Natural Resources jobs, as well as how to search for jobs.

Minimum Qualifications:

Five (5) years of professional work experience in finance, accounting, contracts, data or GIS management, government work settings and/or program management.

- OR -

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years. Acceptable degree types include finance, accounting, business management, natural resources management, geosciences or a field of study related to the work assignment.

Please note: The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.

Substitutions:

Additional appropriate education will substitute for the required experience on a year-for-year basis (Bachelors equals four years, Masters equals two years, Doctorate equals one year).

Preferred Qualifications:

Current or former State experience relevant to this position
Intermediate computer skills with MS Office Suite and Google Office Suite.
Beginner skills with or willingness to learn systems applications such as CORE, CMS, InfoAdvantage, DocuSign, ESRI ArcGIS, and FEMA’s Mapping Information Platform (MIP) or other FEMA systems.
Ability to work independently as well as within a team.
Possess meticulous attention to detail.
Possess strong written and verbal communication skills to deliver excellent customer service and support community outreach activities.
Valid Colorado Driver’s License
Beginner knowledge in, or willingness to learn, floodplain mapping or management, FEMA's Risk Mapping, Assessment and Planning (RiskMap) program and the Letter of Map Revision (LOMR) Review Partner (LRP) program.

Conditions of Employment:

Colorado residency is required at the time of application.
Former employees of the State of Colorado MUST have concluded employment in good standing to be eligible for rehire.
A current & valid Driver's license is required for operating a state vehicle and occasional travel is anticipated.
Must be able to successfully pass a background check.
Must be willing and able to occasionally exert up to 20 lbs. of force to move objects

APPEAL RIGHTS:

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

The Colorado Constitution requires all appointments and promotions in the state personnel system be made according to merit and fitness.

Check out https://careers.colorado.gov/how-to-apply for a quick video on how to apply for State of Colorado and Department of Natural Resources jobs, as well as how to search for jobs.

Applicant Checklist:

Complete Applications must include the following documents:

A complete online Application for Announced Vacancy
A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application.
A current resume uploaded as an attachment to your online application
If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

The Assessment Process:

All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.
Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

A salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.

Equity, Diversity, and Inclusion

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at dnr_hr_employeebenefits@state.co.us.

ADAAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact DNR's Benefit Team at dnr_hr_employeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

The Department of Natural Resources participates in E-Verify in accordance with the program's Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you are required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities.

Toll–Free Applicant Support - Technical Help
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues. Helpful hints: If you are having difficulty uploading or attaching documents to your application, ensure your documents are PDF or Microsoft Word files and close the document before you attempt to upload it.

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