Payroll Administrator – St. Louis

Sandberg Phoenix is looking for a Payroll Administrator to join our Team

Sandberg Phoenix is hiring a Payroll Administrator with a minimum of 3+ years of payroll experience managing the end-to-end processing of employee compensation while ensuring compliance with legal industry regulations.

Why Sandberg Phoenix?

At Sandberg Phoenix, we believe that the practice of law is more than just delivering high-quality legal work. It’s about being a true partner to our clients, providing exceptional legal services, and delivering real value. For 46 years, we’ve built a reputation for excellence and innovation in the legal field.

What we Offer:

• Collaborative Environment: Join a team that values collaboration and mutual support.
• Professional Growth: Opportunities for continuous learning and career advancement.
• Client-Centric Approach: Work with a firm that prioritizes client relationships and satisfaction.

If you’re ready to take your career to the next level and be part of a firm that values your expertise and dedication, we’d love to hear from you. Apply today and become a part of the Sandberg Phoenix legacy.

You’ll love this job if:

• You take pride in being organized
• You are detail-oriented
• You can have fun at work
• You can be flexible

Key Responsibilities:

• Process semi-monthly payroll for staff and attorneys through payroll software.
• Calculate shareholder expense reimbursements or deductions.
• Administer payroll for attorneys and staff, including salaries, hourly wages, overtime, bonuses, and incentive compensation. Also includes monthly counsel contract and 1099 payroll processing.
• Process complex deductions to include taxes, garnishments, and voluntary deductions.
• Maintain confidentiality of employee payroll records, compensation data, and personnel information.
• Prepare payroll-related reports for Finance, HR, and Firm Management.
• Administer year-end processes including W-2 preparation and payroll accruals.
• Serve as primary point of contact for payroll and tax-related questions, working with CFO on resolving discrepancies in a timely manner.
• Reconcile employee benefit deductions and carrier invoices, resolve premium discrepancies with vendors and Benefits Manager
• In coordination with Benefits Manager, upload HSA, FSA, and other benefit contributions through vendor portals.
• In coordination with Benefits Manager, reconciliation of benefit amounts for each employee making any necessary changes.
• Coordinate payment of benefit invoices, including medical, dental, vision, and other employee benefit plans, ensuring accurate and timely remittance.
• Maintain employee benefit deduction records and update payroll deductions for qualifying events, enrollment changes, terminations, and other benefit adjustments.
• Prepare payroll and year-end reports.
• Problem solve, think independently, and undertake projects with minimum supervision in a timely and efficient manner.

You should have:.

• Advanced working knowledge of payroll systems and HRIS payroll modules; law firm or professional services environment preferred.
• Advanced skills in Excel and proficient in Microsoft products.

• Ability to analyze, reconcile, and report payroll and benefits data accurately.

• Strong understanding of federal, state, and local wage-and-hour laws.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Organizational skills with the ability to manage multiple priorities, meet strict payroll deadlines, and work effectively under time constraints.
• Excellent written and verbal communication skills, with the discretion required to handle confidential compensation and personnel information.

• Detail-oriented with strong numerical aptitude and problem-solving skills.
• Customer service skills in providing a high level of service.
• Proficient in standard office technology, including computers, printers, and copiers.
• Flexibility to work additional hours as needed and requested by the CFO.
• Bachelor’s degree in Accounting, Business, or Human Resources preferred, or an equivalent combination of education and minimum of three years’ experience.

Pay, perks and such:

At Sandberg Phoenix we pride ourselves on living our values each day and it shows. Awarded first place as one of St. Louis’ Best Places to Work in 2024 and 2025. We are continually improving to recruit and retain top talent – from our interview process to our Sandberg Scoop sessions with our CEO, culture is at the heart of everything we do.

• We offer competitive benefits, including competitive salaries, medical, dental, vision, life and disability coverages, FSA, HSA, PTO, 401(k) plan, and paid parking or transportation allowance.
• We also offer some unique benefits including paid day off for birthdays, office casual dress code, tuition reimbursement and more.
• We offer flexible work schedules and are currently working in a hybrid working environment.
• We value individuality and diversity. Our affinity groups, including our Diversity Committee, our Women’s Committee and our Community Connections Committee allow our members to get involved, get to know one another, and make a difference using their unique talents.
• Salary range starting at $60,000 commensurate with experience.

How to Join Us:

Apply online at www.sandbergphoenix.com – Career Opportunities or send resume and cover letter to: recruitment@sandbergphoenix.com or fax to 314-241-7604 or mail to Recruitment: Sandberg Phoenix & von Gontard P.C., 701 Market St., Suite 600, St. Louis, Missouri 63101.

Sandberg Phoenix is committed to an inclusive environment that will not discriminate in its employment practices due to an applicant’s race, color, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, genetic information, physical or mental disability, veteran status or any other characteristic to the extent protected by federal, state or local laws