Parish Administrative Assistant

OUR MISSION

Glorify God. Follow Jesus. Love one another. Invite everyone.

POSITION OVERVIEW

Saint Rose of Lima is seeking a dedicated and organized Parish Administrative Assistant to serve as the heart of our parish office. This role is more than just clerical work; it is a ministry of hospitality. As the first point of contact for parishioners and visitors, you will embody our mission by providing a welcoming environment while ensuring the smooth day-to-day operations of the church.

KEY RESPONSIBILITIES

• Hospitality & Communication: Greet visitors, answer phones, and manage parish emails with grace and professionalism.

• Sacramental Records: Maintain accurate parish databases, including baptismal, marriage, and funeral records.

• Office Operations: Manage the parish calendar, coordinate facility usage, and oversee the ordering of office supplies and liturgical, hospitality and funeral lunch supplies.

• Bulletin & Media: Assist in the editing and production of the weekly bulletin, flocknotes, and social media updates to keep our community informed and invited.

• Support Services: Provide administrative assistance to the Pastor, parish staff, and various ministry leads as needed.

• Faith-Aligned: A practicing Catholic with a deep understanding of parish life and a commitment to our mission.

• Technical Proficiency: Strong skills in Google Workspace, Microsoft Office (Word, Excel, Outlook) and a willingness to learn parish management software.

• Organized & Detail-Oriented: Ability to multitask in a busy environment while maintaining high attention to detail.

• Interpersonal Skills: Excellent verbal and written communication skills rooted in a spirit of service.

• Discretion: Ability to handle sensitive and confidential information with the utmost integrity.