Student Assistant - VID 214531

NY HELP No

Agency General Services, Office of

Title Student Assistant - VID 214531

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade NS

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $21.34 to $23.84 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 30

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Harriman State Campus, Building 5, 1220 Washington Avenue

City Albany

State NY

Zip Code 12226

Duties Description Business Services Center/Finance:- Process invoices for payment- Analyze data related to payment to help develop efficiencies in the payment process- Review standard work for completeness- Communicate with vendors related to the payment processBusiness Services Center/Customer Support: - Meeting the teams, participating in group chats and brainstorms- Creating flyers, documents, and training to help promote and educate BSC Customers (Employees, Agencies, Vendors) about the portal and other self-service resources. Update Help Center, RightNow, and SharePoint.- Helping create internal references for staff to use when working transactions, tickets or forms. - Update and create PowerPoint presentations and assist with project plans as needed.Business Services Center/HR:- Process HR forms/transactions in HR systems in accordance with standard work.- Send standard template e-mails to customers after processing their forms.- Participate in team huddles and share your thoughts and feedback in a professional manner.- Interact with customers if they are missing documentation preventing you from processing a form.Business Services Center/Purchasing:- Sending RFQ Closure email which requires sorting RFQ database and checking if bids have been received in Outlook and RFQ Portal- Emailing restricted period updates weekly- Reviewing contract information- Verifying contract pricing- Maintenance of shared mailbox, OneNote, Access Database, and folders in shared drive- Buy Desk inquiriesBusiness Services Center/Travel & Expense:- Audit travel expense reports in the Statewide Financial System to ensure travel rules are followed per the OSC Travel Manual- Outreach to travelersThe Business Services Center (BSC) was established in September 2012 to make Human Resources and Finance transaction processing consistent across New York State government agencies. Since its inception, the BSC has increased efficiencies and lowered costs across the state. The BSC supports advancement and frequently promotes their employees in consideration of their hard work and dedication to the Office of General Services-BSC core mission. If you are looking for growth opportunities in an agency that fosters individual staff development, we encourage you to apply to this position.

Minimum Qualifications Candidates must be a matriculated undergraduate or graduate college student. Documentation of Fall 2026 matriculation and enrollment in the Fall semester must be submitted with your resume.Preferred Qualifications: - Interpersonal skills - Ability to interact with and work well with others on a team.- Organization skills - Looking for employee with effective time management, understands how to prioritize assignments, can effectively track and manage workload and report that to supervisor- Clear and concise written and verbal communication skills- Technology skills - experience with Microsoft Suite of products (Word, Teams, Excel, Outlook) is important.- Ability to analyze a process and determine if any steps in the process need to be modified.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/KP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.