Office & Admin Specialist Sr

Working Title: Office & Admin Specialist Sr

Job Class: Office and Administrative Specialist, Senior

Agency: MN Department of Natural Resources

• Job ID : 93653

• Location : New Ulm

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 04/22/2026

• Closing Date : 05/12/2026

• Hiring Agency/Seniority Unit : Department of Natural Resources

• Division/Unit : Enforcement

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : Yes

• Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : New Ulm Region 4 Headquarters

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Department of Natural Resources is seeking to fill one (1) full-time Office & Administrative Specialist Senior in New Ulm, MN.

This position exists to provide fiscal support, office management, administrative assistance, program and project support to initiate and complete major functions within the Division of Enforcement at the DNR Regional Office in New Ulm.

Responsibilities include, but are not limited to:

• Administrative support for all budget and fiscal transactions, purchases, and employee business expenses for a Regional budget and four District budgets, payments and purchases are made in a timely manner and in accordance with state regulations and DNR/Division of Enforcement/Department of Finance/Materials Management policies and procedures.

• Provide budget management support and operational reporting systems support so that supervisors/conservation officers are able to manage and monitor their individual budgets in order to meet their objectives.

• Be familiar with the database that stores the computerized records.

• Respond to requests and disperse information for the Department of natural Resources and Division of Enforcement so that support services, communication, and customer education are effectively and correctly maintained.

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.

Minimum Qualifications

Word processing, typing or keyboarding skills sufficient to prepare budget summaries, advanced correspondence, documents, informational articles, policies and procedure statements.

Knowledge of budget terminology, preparation, and use sufficient to assist with budget planning, liquidation and tracking.

Accounting/Budgeting/Expense skills sufficient to review, track, analyze and prepare financial summaries and reports.

Spreadsheet skills sufficient to prepare spreadsheets, organize data and enter information from a variety of sources for tracking multiple accounts for projects and field operations.

Database management skills sufficient to accurately enter data, retrieve information, managing data, and generate reports.

Communication skills sufficient to communicate accurate, concise, and current information to internal and external customers.

Customer Service skills sufficient to remain courteous, helpful, tactful, effective and professional in manner, while serving as the information specialist regarding projects, working under time pressure, working with diverse people, and with conflicting priorities.

Communication skills sufficient to generate readable and accurate written materials (e.g. letters, memos, reports and instructional documents, free of spelling and grammar errors.)

Ability to interpret administrative policies, procedures and documents to implement administrative and program policies, procedures and service standards.

Leadwork skills sufficient to manage work through others to achieve Department goals.

Preferred Qualifications

Three (3) years of experience providing a variety of office services for staff including managing financial resources.

Experience and advanced proficiency in Microsoft Office Suite (e.g. Word, Excel and Outlook).

Knowledge of Department of Administration policies and procedures and state laws regulating purchasing.

Knowledge of union contracts/plans sufficient to process payroll and employee business expenses.

Knowledge of the SWIFT accounting system.

Knowledge of Department organization and policies, rules and regulations governing natural resources.

Additional Requirements

No driving duties are required.

All applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodation.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.