Contract/Grant Specialist

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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PURPOSE:

This is professional services work primarily responsible for IDEA (Individuals with Disabilities Education Act) grant fiscal reporting and internal controls for the federal formula IDEA grant- School age and Part B. This position will work under the supervision of the Public Service Coordinator I - Services Finance and Data Coordinator to monitor, review, and assist with procedures and activities associated with the ongoing management of IDEA fiscal funding regulations, compliance and reporting requirements.

TYPICAL DUTIES of this position include, but are not limited to:

• Assists with the processing and management of digital grant applications, financial reports and fund reimbursement requests in order to ensure grant compliance, completeness, and accuracy.
• Assists in the management of IDEA grant financial statuses and funds reimbursement processes of Maine school administrative units (SAUs) in Maine DOE’s digital grant management system to identify trends and issues impacting the fiscal aspects of IDEA funds.
• Identifies financial data and reporting time frames to agency managers for decision-making purposes and develops financial management information reports to keep managers updated on financial status of IDEA grant funds.
• Participates in the fiscal review and management of annual SAU IDEA grant award applications and end of year reporting for IDEA funds.
• Assists with annual IDEA grant fiscal monitoring and risk assessment processes and activities.
• Works collaboratively with the Special Services Division Director, Finance and Data Coordinator, other Finance and Data team members and Maine
  DOE Finance and Data division team members to achieve IDEA program goals, fiscal monitoring and compliance.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of generally accepted grant accounting practices and fiscal management.
• Knowledge of state and local education agencies and their compliance with federal formula grant requirements.
• Knowledge of current digital grant management systems analysis, processes, and software.
• Knowledge of information/data management systems.
• Ability to analyze and interpret laws, rules, and regulations.
• Ability to identify and effectively deploy resources to support program efforts.

• Ability to use digital communications (i.e., Internet, Web) including electronic grant management and e-mail systems, both laptop and desktop computer systems, word processing and data analysis software.
• Ability to apply and facilitate group dynamics and exemplary interpersonal skills.
• Ability to establish and maintain effective collaborative working relationships.
• Ability to communicate effectively orally and in writing

MINIMUM QUALIFICATIONS:

Education, training, and/or experience demonstrating competence in contract or grant administration.

Preference will be given to those with:

• Successful experience in program, grant, fiscal, and data management and a working knowledge of federal grant fiscal/accounting management software applications.

BENEFITS OF WORKING FOR THE STATE OF MAINE:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act .
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

State employees are eligible for an extensive and highly competitive benefits package , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

If you require a paper application, please download and print one HERE

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.