Extension Voucher Specialist

Required Qualifications

• Six years of office/administrative Extension experience, including at least three years as a voucher specialist.
• Experience as a voucher specialist for University of Minnesota Extension
• Highly accurate in entering financial data and verifying information
• Proficient with UMN's PeopleSoft financial system and related electronic tools
• Understands the University of Minnesota accounts payable and purchasing policies and processes
• Excellent verbal and written communication skills
• Familiar with document merging and filing
• This position is not eligible for an employment-sponsored visa

Working Title: Extension Voucher Specialist

Job code: 0005, Casual Nonexempt

Full/Part Time (FTE): Approximately 30%, time sheets

Regular/Temporary: Temporary through the calendar year with possibility of extension

Office location: Remote work in the state of Minnesota

Work hours: Approximately 12 hours a week, M-F between 8:00 AM and 4:30 PM

Estimated salary range: $30 – 37/ per hour

Apply by: May 4, 2026

About the Job

This is an administrative support position, working with Extension Finance & Planning as a voucher specialist. In this role, the voucher specialist processes non-payroll expenses, reviews and enters voucher payments into PeopleSoft that initiates payment to internal or external suppliers, and reconciles payment against the voucher.

Location and Work Environment

This position is remote; the employee must work from a location in Minnesota.

Work Schedule

Approximately 12 hours a week, Monday - Friday, between 8:00 AM and 4:30 PM

No weekends, no travel

Primary Responsibilities

This is a vital administrative support position, working closely with Extension Finance to process documentation and create vouchers for payment of external suppliers of merchandise or services.

• Receive and review supplier invoices and credit memos, ensuring receipts are entered accurately and all related support documentation is provided.
• Enter voucher payments from Perceptive Content into PeopleSoft to create a voucher.
• Initiate, update, and change supplier/vendor records in the financial system.
• Understand, interpret, and apply University Accounts Payable policies to complex scenarios.
• Resolve invoice discrepancies, monitor exceptions, and liaise between Extension employees and vendors.
• Reconciles invoices and assists with year-end closeout.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.