Administrative Assistant

City of Central Falls Job Posting

LOCATION: 1280 High Street, Central Falls, Rhode Island 02863

POSITION TITLE: Administrative Assistant to Code Enforcement & Planning Dept.

DEPARTMENT: Code Enforcement & Planning Dept.

SALARY: $20.00 per hour

POSITION TYPE: Part-time (up to 19.5 hours per week)

POSITION DESCRIPTION SUMMARY

We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will be organized, proactive, and capable of handling a variety of administrative tasks efficiently.

DUTIES

· Assist Director of Code Enforcement and Planning Department in daily function

· Answer and direct phone calls

· Maintain filing systems (electronic and physical)

· Assist with data entry, record keeping, and database management

· Coordinate office supplies

· Support team members with administrative tasks and special projects

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE REQUIRED

· High school diploma or GED required.

· Must be U.S. Citizen

· Ability to pass a background (BCI) check.

SKILLS REQUIRED

· Fluency in a second language spoken by a sizeable portion of the city, such as Spanish or Portuguese, strongly preferred.

· Administrative support and experience preferred.

· Effective written communication skills.

· Excellent interpersonal, analytical, and problem-solving skills.

· Ability to work effectively with a diverse population.

· Ability to manage, prioritize, multi-task and coordinate in a fast-paced and demanding environment.

· Ability to work independently with limited direction and instruction within the scope of assignments.

· Must be able to take initiative while paying close attention to detail and completing all assignments.

PREFERENCE IN HIRING WILL BE GIVEN TO:

· City of Central Falls Residents

· Bilingual applicants who can demonstrate fluency in a second language as spoken by at least 10% of Central Falls City residents, as determined by the United States Census Bureau; and

· Military members/veterans

PHYSICAL DEMANDSThe work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. The noise level in the work environment is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Central Falls is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. Read the City’s full nondiscrimination policy here: http://www.centralfallsri.us/nondiscrimination

APPLICATION INSTRUCTIONS

Application and resume can be submitted through the following:

· In person or by mail to 580 Broad Street, Central Falls, RI 02863 Attn: Human Resources Department

· Email: ldias@city.centralfallsri.gov

Applications can be found on our website at www.centralfallsri.gov under Human Resources/Employment.

Closing Date: Open until filled

Pay: $20.00 per hour

Work Location: In person