Gen Con 2026 - Expo Hall Booth Associate

Company Background:

Avantris Entertainment (Legends of Avantris) is a group of seven best friends who play at-the-table D&D, telling stories in an epic homebrew world with tons of laughs, heavy roleplay, and wacky voices. Even before embarking on seven years of playing and streaming games, we have always wanted to make games. In Fall 2023, Avantris Entertainment took the first step in making that happen with the successful crowdfunding of The Crooked Moon - a D&D 5th Edition sourcebook that brings all of your favorite folk horror inspirations into the fabric of the world's most famous roleplaying game. Thanks to the support of the fans, the project raised more than $4 million as the most funded 5E third party Kickstarter of all time! The Crooked Moon is a labor of love and their first production as a tabletop gaming publisher. We invite you to join us on this next big adventure and share in our love of delivering good stories, and good games to good friends.

Position Title: Gen Con 2026 - Expo Hall Booth Associate

Location: Gen Con 2026 at the Indiana Convention Center 100 S Capitol Ave Indianapolis, IN 46225

Timeframe: Temporary position from July 28 - August 2, 2026

Salary: $25 per hour

Job Overview:

Avantris Entertainment is seeking an energetic, reliable associate staffer to help run our booth in the Gen Con 2026 Expo Hall. The Expo Hall booth will showcase and sell Legends of Avantris merchandise, and will be marketing & promoting Neon Odyssey - a space opera 5e campaign setting that will be available for late pledges/preorders at the show.

You will assist customers, process sales, assist in line management, inventory control, collect leads/emails from attendees, assist the Avantris leadership as needed, and promote our brand with enthusiasm and professionalism. You’ll also be expected to help with booth setup, booth breakdown, and keeping the space clean and welcoming.

Qualifications:

• The ability to reliably commute or travel to the convention center in Indianapolis, Indiana. The ideal candidate would be a local hire, or someone who will be in Indianapolis during July 28 - August 2, 2026
• Time management, basic math, and organizational skills
• Must be customer focused, able to be flexible and manage ambiguity, and able to be a team player
• Strong interpersonal and communication skills with multiple audiences and types of fans
• Comfortable with engaging with fans in outgoing and enthusiastic matter
• Organized, independent, motivated, energetic and proactive worker
• Prior experience with Point of Sale devices preferred
• Comfortable working in a fast paced environment
• Familiar with the tabletop gaming industry and community.

Responsibilities:

• Efficiently set up and tear down the booth
• Open and close the booth during convention show / sales days
• Collect email and leads; encourage attendees to sign up to our email newsletter
• Engage customers effectively, drive sales of our tabletop roleplaying game products & general merchandise, and answer general questions
• Processing transactions using a Point of Sale system & device at checkout
• Assisting with pulling product and bagging purchases
• Promoting show specials, discounts, and/or brand activations
• Represent the company’s brand and products in a positive, energetic, and enthusiastic manner
• Managing the booth and lines effectively to preventing overcrowding by ferrying customers in & out of the publisher room, overseeing overflow lines, capping lines, and distributing product menus & order forms
• Showcase, educate, and drive late pledges & preorders for Neon Odyssey crowdfunding campaign
• Assisting the Avantris team with events and programming (e.g. panels, seminars, autograph sessions, photo meetups)
• Ability to inspire enthusiasm and excitement about Avantris Entertainment brand and its products
• Ability to express and demonstrate the values of Avantris Entertainment (e.g. fostering community, being open and welcoming)
• Assisting the Convention Manager and team captains with any special tasks or requests
• Adhere to strict convention safety, quality, and production rules and regulations
• Special pre-show training will be hosted. Training is highly recommended, but not required. All staff will be responsible for studying the brand, products, and Gen Con 2026 specials & promotions.

Physical Requirements:

• Able to lift up to 100 pounds with a dolly or cart, and the handling of potentially heavy boxes & cartons
• Potentially rigorous physical activity (e.g. standing for extended periods, reaching, squatting)
• Using carts, dollies, hand trucks to move items around
• Using tools for the construction of booth structures and displays
• Going up and down stairs, or climbing up or down elevated spaces where applicable

Avantris Entertainment is proud to be an equal opportunity contractor engager. We welcome applicants of any race, ethnicity, gender identity, sexual orientation, age, religion, disability status, veteran status, or other protected status. All contractor engagement decisions are made based on qualifications, merit, and project needs.

Anyone with sales, customer service, and brand ambassador experience are encouraged to apply. Prior experience in the tabletop gaming community or industry is recommended.

Application Question(s): Please answer the following questions as part of your application by emailing the Sales Director at chris@avantris.com

1) What is your current favorite tabletop roleplaying game?

2) Do you have any experience working at a booth at a convention or trade show? Do you have any experience working in a customer facing or sales environment?

3) Have you attended or worked at Gen Con before? Or at a tabletop gaming convention, comic book convention, or anime convention before?

4) Are you familiar with Avantris Entertainment (Legends of Avantris)? If so, what is your favorite campaign?

Job Types: Contract, Temporary

Pay: $25.00 per hour

Application Question(s):

• Are you familiar with Avantris Entertainment (Legends of Avantris)? If so, what is your favorite campaign?
• Do you currently reside in Indianapolis, IN? Or will be in town during the week & weekend of Gen Con 2026?
• What is your current favorite tabletop roleplaying game?
• Do you have any experience working at a booth at a convention or trade show? Do you have any experience working in a customer facing or sales environment?

Have you attended or worked at Gen Con before? Or a tabletop gaming convention, comic book convention, or anime convention before?

Ability to Commute:

• Indianapolis, IN 46225 (Required)

Work Location: In person