Office Associate II Supervisor - Anticipated Vacancy

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DEPARTMENT OF ENVIRONMENTAL PROTECTION

OFFICE ASSOCIATE II SUPERVISOR

-ANTICIPATED VACANCY-

Opening Date: April 29, 2026

Closing Date: End of day May 18, 2026

Location: Augusta

Position Number: 08330-1560

Position Type: Full Time

Class Code: 6543

Grade: 15 (Administrative)

Salary: $18.73 - $26.98 Per Hour*

• (This includes a 2.5% Salary Adjustment). This is the earning potential over the course of nine steps. New hires will generally start at Step 1. Annual step increases are based on performance reviews and financial authorization.

Interested candidates will need to complete and submit an online Direct Hire Application , along with a Cover Letter , and a detailed Resume.

BRIEF JOB DESCRIPTION: This position oversees all clerical and administrative support for the Bureau of Land Resources, including but not limited to: formatting and issuing permit orders; preparing and maintaining templates and documents; managing the records filing system; assembling court records on appeal cases; making travel arrangements for staff; making minor purchases; coordinating timely payment of invoices; ordering new vehicles through Central Fleet Management; and assisting staff with various other needs. This position also provides substantial administrative support for the Department’s in-lieu fee program (the Maine Natural Resource Conservation Program) and maintains a tracking system for financial assurance instruments provided to the Department pursuant to the Solar Energy Development Decommissioning Law. The Office Associate II Supervisor position needs to be motivated, dedicated, flexible, detailed-oriented, and possess demonstrated ability to work under tight deadlines. Must be available to work from the Augusta office full-time, though remote work may occur with supervisor approval. This position supervises one (1) Office Associate II in Augusta.

REPRESENTATIVE TASKS:

• Ensure permit orders are formatted and sent to applicants/permittees in a timely manner.
• Update permit order templates and other documents as directed by management.
• Oversee delivery and filing of Bureau files in the file room; retrieve files at the request of staff; send files to State Archives; and retrieve files from State Archives.
• Register staff for professional development opportunities, complete out-of-state travel forms, and support staff in filling out expense reimbursement forms.
• Pay invoices as directed by management.
• Complete vehicle request forms and coordinate delivery by Central Fleet Management.
• Complete in-lieu fee worksheets and ensure delivery of fees to the program administrator.
• Update the Department’s database of solar energy decommissioning bonds and communicate with solar operators to ensure accurate records.
• Supervise one (1) Office Associate II.

For more information, please contact Rob Wood, (207) 855-8361 or robert.wood@maine.gov

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

Preference will be given to candidates with the following:

• Knowledge of supervisory principles, methods, and techniques.
• Ability to instruct others and plan, prioritize, and assign work.
• Ability to initiate, coordinate, implement, and evaluate administrative activities.
• Ability to work with timelines and schedules.
• Ability to accomplish the quality/quantity of work within set expectations.
• Ability to effectively resolve problems.
• Ability to develop and recommend operational improvements.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State of Maine contributes at least 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act .
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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