Administrative Assistant

University Mission Statement

Trevecca Nazarene University is a Christian community providing education for leadership and service.

Overview of position

The primary responsibility of the Administrative Assistant for Institutional Advancement is to provide support for the department’s chief responsibilities for philanthropy, alumni relations, community relations and church relations. The role is a non-exempt, full-time, 12-month position which officially reports to the Director of Advancement Operations & Stewardship, with some reporting structure to the Vice President for Institutional Advancement.

Job duties and responsibilities include, but are not limited to:

• Provide a warm, courteous, and consistent presence at the Hardy Alumni Center front desk for donors, alumni, community guests, as well as all guests of the Trevecca president;
• Assist the Vice President for Institutional Advancement with maintaining calendar, scheduling meetings, and planning travel;
• Responsible for daily mailing of donor receipts and other correspondence;
• Maintain files;
• Assist the Senior Director of Advancement & Church Relations with ordering and shipping ordination gifts for district assemblies;
• Maintain office supplies and inventory;
• Process all invoices and payment requests;
• Support department’s operations team with data entry and updating donor and alumni records;
• Ensure timely mail delivery and pick-up;
• Assist the Office of the President as needed for key meetings and events;
• When needed, submit requests for repair and maintenance;
• Maintain cleanliness and orderliness of the Hardy Alumni Center’s reception area; and
• Other duties as assigned

Qualifications

• Must possess a courteous, helpful, “can do” attitude as the front-line employee for campus guests to the Office of Institutional Advancement, Office of the President, and Office of Marketing and Communications;
• Must be a self-starter and able to set priorities, manage workload, meet deadlines, and exercise good judgment;
• Complete tasks thoroughly, accurately, and with attention to detail;
• Effectively communicate both verbally and in writing ;
• Maintain confidentiality;
• Work effectively in a team environment;
• Possess experience using Microsoft Office suite, specifically Word, Excel, and Outlook; and
• Possess a minimum of high school diploma, with prior office administration helpful.

Working Conditions

• Duties are primarily in an office environment. While performing the duties of the job, the employee will be regularly required to sit at a reception desk with computer keyboard and mouse. Light lifting will occasionally be necessary.

Interested parties who agree and are aligned with the mission and values of Trevecca Nazarene University should send a cover letter and resume to Christy Grant, Director of Advancement Operations & Stewardship at CGrant@trevecca.edu . Please label email subject line: Administrative Assistant for Advancement.

Please no agencies or telephone calls.

EOE

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person