Communications and Operations Manager

St. John’s Episcopal Church, Gloucester, MA

48 Middle Street

Gloucester, MA 01930

Parish Communications and Operations Manager

OVERVIEW

St. John’s is an engaged and historic parish in Gloucester serving the Cape Ann community. We seek a Parish Communications and Operations Manager who will help strengthen our parish life through clear communication and effective operational support.

The Parish Communications and Operations Manager plays a key role in helping St. John’s tell its story, support ministry leaders, and ensure that the day-to-day operations of the parish run smoothly. This position works closely with the Priest in Collaboration, staff, vestry, and volunteers.

This is a part-time job with a weekly average of 19 hours per week including in-person and remote work. Salary: $27,000 - $32,000 depending on experience, plus prorated benefits including holiday and sick time and paid vacation.

KEY RESPONSIBILITIES

1. Communications and Community Engagement

● Manage parish communications including the weekly newsletter, worship bulletins, website updates, and social media.

● Work with the Priest in Collaboration and vestry to ensure consistent messaging and storytelling across platforms.

● Work with staff and volunteers to maintain and update parish communication tools including Constant Contact, Facebook, YouTube, and other digital platforms.

● Coordinate local media outreach and community communications.

● Collaborate with volunteer and professional website maintainers to ensure content remains current, accessible, and engaging.

● Support clergy, staff, and ministry leaders with editing, messaging, and communication needs.

● Monitor the effectiveness of parish communications and help strengthen outreach and newcomer engagement.

● Maintain parishioner records and communication lists within the Realm database.

● Produce and print weekly worship bulletins.

● Coordinate parish communication related to events, ministries, and outreach initiatives.

2. Parish Operations and Administration

● Provide biweekly payroll services for parish staff.[1] [2]

● Support church ministries and committees and collaborate with volunteers.

● Work with the Treasurer and Bookkeeper to fill all check request forms using the chart of accounts.

● Assist with staff onboarding and employee benefits administration.

● Maintain personnel files, training, and HR-related documentation.

● Manage vendor paperwork including W-9 and 1099 forms.

● Coordinate with the Treasurer and Bookkeeper to provide information needed for financial reporting.

● Support preparation of the annual parochial report, audit, and stewardship reporting.

● Assist with annual giving campaign coordination.

● Manage parishioner records and administrative data in the Realm database.

● Coordinate rotations with Lay Ministry Leaders for publication and communication.

● Coordinate parking lot annual leases, park thrive and communication with attendant for special events or problem shooting.

● Respond to and coordinate requests related to the Parish Emergency Fund.

● Oversee and order office inventory and supplies.

● Serve as a central administrative point of contact for parish communications, technology questions, and coordination with volunteers.

● Act as the primary administrative liaison for church ministries and committees; oversee the end-to-end coordination of Vestry meetings, including timely notifications and digital document management.

● Facilitate smooth operations for volunteer-led ministries by providing logistical support.

3. Qualifications

● Experience managing communications and digital platforms.

● Experience in nonprofit or church operations, including familiarity with payroll processes.

● Exceptional writing, editing, and storytelling skills.

● Strong organizational and project management abilities.

● Ability to manage multiple projects and deadlines.

● Collaborative and able to work effectively with clergy, staff, vestry, and volunteers.

● Familiarity with Realm or similar church databases preferred.

● Proficiency with communications tools such as Constant Contact, Canva, Facebook, and YouTube.

● Appreciation for the Episcopal Church tradition and parish life.

APPLICATION PROCESS

Interested candidates are invited to submit a resume, cover letter, and samples of previous writing or social media work to John Churchwell at john@stjohnsgloucester.org.

Pay: $27,000.00 - $32,000.00 per year

Benefits:

• Paid time off

Work Location: Hybrid remote in Gloucester, MA 01930