Chief Financial Officer

Department Information

Description of Job

The purpose of this position is to provide financial leadership and management for Administration and Finance, and to develop, implement, and oversee the tactical plans, fiscal operations, technological and other resource plans, and related initiatives for the office. In the process, this position works closely with the CDHS Chief Financial Officer, the Office of State Planning and Budgeting (OSPB), and the Joint Budget Committee (JBC). This position is responsible for maintaining an understanding of statutory and regulatory changes and legislative initiatives in fiscal policy, and ensuring that the office and division's operations are consistently up-to-date. Additionally, this position is the Office’s representative finance expert on base budget initiatives, fiscal policy analysis, financial compliance, grant and contract management, resource allocation, budget and rate calculations, financial reporting, projections, JBC decision items, and proposals that directly influence management's decisions. As a member of the Senior Management Team, this position helps establish strategic priorities of the Office and allocates resources needed to achieve those priorities.

Fiscal Management Operations:

This position is responsible for the management of the Human Services Administrative and Finance operation expenditures, local, state, and federal revenue generation.

Provides supervision to the Senior Program Management position and the Central Supporting Services Unit to include setting performance standards, conducts performance planning and appraisal of staff, ensures that subordinate staff development needs are met. Initiates and administers necessary corrective or disciplinary actions. Assures direct and indirect supervisory employees are performing supervision functions with their subordinates consistent with State, Department, Office, Division, and Facility expectations. Monitors and approves formal leave for staff and provides for formal and regular interval evaluations of direct report staff and ensures that all other subordinate staff are subject to the same. Makes recommendations for promotions.Applies criteria to approve, evaluates and determines appropriate use of personnel resources pursuant to the Colorado Code of Regulations, Department and Division Policy.

In addition to supervising the Senior Program Management position, this position provides in-direct oversight, leadership and management to the BITS and DFM Divisions.

This position ensures federal, general, cash and reappropriated funds (Funds) revenue requirements are met; preparation of Office plans, operating, and allocation requests, as well as any federally mandated reporting. Construction of business plans for the office so that staff resources are directed toward the Office’s priorities. Advisement of issues or concerns about Funds and interpretation of new requirements.

Provides technical assistance and training to department staff, managers, supervisors and Department Chiefs on financing issues. Meets regularly to review Funds funding and budget issues and to jointly assess with the managers training needs. Provides consultation to the leadership team members on new sources of revenue or pitfalls other states are experiencing. Works with program leads, accounting and budget to identify sources of matching funds, projected budget figures and indirects.

This position serves as the subject matter expert on financial and contractual issues, including developing standards, processes and procedures and tracking mechanisms/systems for financial administration activities. Activities include assuring federal revenue requirements are met; preparing and monitoring Administration and Finance budgets; determining cost allocation; mandated reporting; implementing work plans to ensure that staff resources are directed toward Office priorities; advisement of issues or concerns about Funds and interpretation of new requirements; and development, implementation and oversight of audit processes.

Develops reports with detailed financial information for Leadership and Department Chiefs. Utilizes CORE or other systems to develop reports, or creates a template for reports that meets State and Federal reporting requirements and is available for day to day program use.

Consults with the Federal/State offices and with other high-level executives. Influences and persuades others to coordinate with the Department in areas of mutual benefit. Establishes policies to support the meeting of federal revenue participation requirements. Acts as the consultant when program needs are being balanced against resources available.

Ensures compliance with State and Federal Fiscal Rules and federal regulations. Creates fiscal review protocols, report templates, and provides technical assistance and training to staff necessary to implement the fiscal monitoring program. Provides consultation and technical assistance to contractors and others in the community regarding the financial administration of funded programs.

This position is required to adhere to very quick deadlines. This position is required to work extra hours in order to meet project deadlines. This position is required to work in various locations on a weekly basis and attend meetings in-person on a regular basis; often with minimal advance notice.

In collaboration with the Department Chiefs and Department Chief Financial Officer, works to ensure compliance of financial administration and grant activities with State and Federal rules and regulations. Provides guidance and consultation to program personnel.

Manages the overall financial administration process for Administration and Finance , making recommendations to streamline the flow of the process and to eliminate any waste from duplication; delegating and managing workflow; and recommending resolution for duplication and fragmentation.

This position participates in the monthly Financial Working Group and is responsible for developing and analyzing monthly financial statements for Administration and Finance, review projections and anticipated over/under expenditures, and make recommendations to the Financial Management Board (FMB).

This position participates in the FMB and assist in developing a strategic direction, and coordinate legislative responses.

This position is responsible for investigating and analyzing any instances of fraud or abuse and consults with program staff to determine any remedial or corrective actions.

To ensure compliance with Federal, State, and Department rules and regulations, the position needs to rely on their knowledge and utilize Department resources to ensure adherence to policies and procedures.

Provides guidance to program staff on the most beneficial and cost-effective method to procure goods and services.

Financial & Budget Authority and Legislative Requests:

Develops a plan for Federal, State and cash fund revenue maximization; develops any corrective action plans necessary to deal with penalties. This position is responsible for financial planning and forecasting, utilizing expertise in state and county programs to strategically direct Administration and Finance resources to areas that maximize Federal, State and cash fund financed participation. Evaluates and makes recommendations on the Office’s operating and personnel costs. Monitors and adjusts the Department’s indirect cost allocation plan to ensure federal compliance and maximize federal reimbursement.

This position supervises the position regarding and they are responsible for the formulating, writing, supporting and defending funding requests (Funding Requests/Decision Items, Supplementals, Budget Amendments, Emergency Supplementals, Budget Reductions, and Fiscal Notes). Responsible for maintaining a solid understanding of State funding request requirements, instructions, protocols and strategy for completing successful funding requests. This position is expected to explain and defend funding requests to the Office of State Planning and Budgeting (OSPB), legislative council staff, and the Joint Budget Committee (JBC).

Stakeholder Involvement:

This position is responsible for the management of the Administration and Finances operational contracting processes.

Provides technical assistance and training to department staff, managers, supervisors on contracting issues. Meets regularly to review contracting issues and to jointly assess with the managers training needs. Provides consultation to the Office’s leadership team members on new contracting processes and procedures. Works with program leads to ensure consistency and standardization regarding the contracting processes.

In collaboration with the leadership and Chiefs, works to ensure compliance of contract administration and grant activities with State and Federal rules and regulations. Provides guidance and consultation to division personnel.

Manages the overall contract administration process for the office, making recommendations to streamline the flow of the process and to eliminate any waste from duplication; delegating and managing workflow; and recommending resolution for duplication and fragmentation.

To ensure the office is in compliance with Federal, State, and Department rules and regulations, the position needs to rely on their knowledge and utilize Department resources to ensure adherence to contract policies and procedures.

This position serves as the subject matter expert on contractual issues, including developing standards, processes and procedures and tracking mechanisms/systems for contracting activities that are in compliance with State Procurement Rules, Statewide Price Agreements, Central Contracts Unit and the CDHS Contracts Management provisions. Activities include assuring state requirements are met; preparing and monitoring contracts; and implementing work plans to ensure that staff resources are directed toward office priorities.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience:

Ten (10) years of progressively responsible professional experience in government or private sector budgeting, finance, or contract administration, culminating in senior-level management of a complex (multi-disciplinary) organization that must have included at least:

• Experience in professional budgeting, finance, or contract administration in the government or private sector.

• Experience with a legislative budget process, including preparing budgeting requests, submitting responses to the legislature, and experience analyzing the fiscal impact of legislation.

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to ten (10) years

• Master's degree in Finance, Public Administration, Business Administration or closely related field
• Experience managing multi-discipline human service programs that included successfully managing subordinate executives, a million-dollar or greater budget that included federal grant monies, and managing accountability to an outside auditing organization
• Experience as a Chief Financial Officer
• Proven experience in public sector contract management, budget, and governmental financial management
• Experience supervising employees working in the budget, finance, or contract field
• Experience in strategic planning
• Experience with a legislative budget process, including preparing budgeting requests, submitting responses to the legislature, and experience analyzing the fiscal impact of legislation
• Experience with the State of Colorado fiscal and procurement rules
• Experience managing and directing administrative processes in a governmental organization, which includes the ability to develop proven interagency relationships with local, state, and federal agencies
• Extensive knowledge of the legislative processes, government funding, and the State accounting and procurement systems
• Experience in outcomes-based funding and/or performance management
• Relevant years of State service should be considered as a preferred qualification to be used to determine the top candidates on the referral list. (Partnership agreement 10.1.)

Required Competencies:

• Proven experience in budget, financial, and contractual management
• Proven experience in policy analysis, development, and implementation
• Proven experience managing staff with diverse professional experience and qualifications
• Excellent interpersonal, verbal, and written communication and public speaking skills
• Ability to work in a complex political environment
• Excellent negotiation and consensus-building skills
• Ability to understand, develop, and implement performance and outcome measures, managing effective operations while ensuring performance measures are met
• Proven ability to provide analytical expertise in strategic planning, operational effectiveness, and progressive evaluation of measurements
• Proven ability to provide efficient and effective customer service to the stakeholders of Colorado, which includes exemplary responsiveness
• Creation of objectives that measure efficiencies and the ability to implement and improve operations through effective performance measures
• Ability to establish priorities and to plan, coordinate, and monitor the work of others; ability to make timely decisions; ability to coach, mentor, motivate, and develop staff and encourage good performance

• Takes ownership of all responsibilities and honors commitments; delivers outputs within prescribed time; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight, and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable

• Demonstrated flexibility in leadership by performing and /or overseeing the analysis of complex human resources, financial, or administrative management policy and program issues; proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills; tact in negotiating skills; good judgment and decision-making skills

• ALL CDHS employees (non-direct contact):
  CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver’s license)
• The position will be required to attend various meetings in various locations throughout the state
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation as to why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination, or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form. Do not use "see resume" or "see attached."

After minimum qualification screening, the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing.

If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

• You or your representative must sign and submit the official appeal form for review.
• You can find the official appeal form here (Download PDF reader).
• You must be deliver the official appeal form to the State Personnel Board:
  • By email (dpa_state.personnelboard@state.co.us), or
  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or
  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or
  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

• At (303) 866-3300, or
• Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

Supplemental Information

• 
  Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• State of Colorado Employee BenefitHub Resource Center
• Employee Wellness program
• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• • Some positions may qualify for the Public Service Loan Forgiveness Program.

• We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.
• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
• We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
• Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
• We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
• Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

The State of Colorado is an equal opportunity employer

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~