Administrative Support Associate 7 (HR/Payroll)

Tennessee College of Applied Technology Nashville POSITION ANNOUCEMENTADMINISTRATIVE SUPPORT ASSOCIATE 7

Job Description and Specifications

Title: Administrative Support Associate 7

Classification: Non-Exempt

Direct Supervision received from: Vice President of Finance and Human Resources

Functional Supervision received from: TCAT President

Office Location(s): 100 White Bridge Pike: Nashville, TN 37209

Hours: 7:00-5:30 Monday -Wednesday and 7:00 – 5:00 Thursday with Friday’s off.

FUNCTION OF THE JOB:

The Administrative Support Associate 7 is responsible for human resources transactions for all Tennessee College of Applied Technology – Nashville campuses. This position also serves as the human resources representative to TBR.

MINIMUM ACCEPPTABLE QUALIFICATIONS:·

• Associate degree preferred. A comparable combination of education and related post-secondary employment experience may be considered.
• Minimum of five (5) years of work experience in business or industry with a general knowledge of word processing, bookkeeping, accounting, and human resources.
• Knowledge of computer and online record systems.· Ability to tactfully communicate with employees and public at all levels while maintaining a high level of confidentiality.
• Ability to design and maintain record keeping systems.· Ability to read and interpret policy manuals.
• Knowledge of modern office practices and procedures.· Knowledge of principles and practices of accounting and budgeting.
• Ability to express ideas clearly, concisely, and convincingly.
• Ability to prepare written procedures.
• Ability to establish and maintain an effective working relationship with other employees.·
• Ability to prepare and monitor budget development and monetary controls.

DUTIES AND RESPONSIBILITIES:

• Responsible for new hire posting. Coordinate hiring: screening applicants, coordinate hiring committee selection, schedule interviews, etc.
• Process payroll and benefits for employees on all TCAT Nashville campuses.
• Prepare employment contracts for all personnel.
• Coordinate and monitor new hire orientation and onboarding.
• · Maintain all staff personnel files, ensuring compliance of security standards and applicable laws/regulations.
• Maintain Professional Development files on current employees.
• Establish, maintain and ensure appropriate records for hiring procedures as required by EEO, ADA.
• Process background screening and reference check on final applicants.
• Maintain service award/longevity award files; schedule awards.
• Communicate with all levels of institutional departments, interacting with faculty, staff, and TBR to obtain or provide information.
• Prepare required human resources reports for the Tennessee Board of Regents and outside agencies.
• Process leave requests/reconciliations, compensatory time, and timesheet approvals in TBR Portal.
• Submit new hire information to Service Center for TBR Portal access and leave report/timesheet functionality.
• Enter new hire information into Edison for benefits enrollment.
• Monitor worker’s compensation and unemployment claims.
• Maintain employee handbook.
• Process FMLA and employee accommodations requests and maintain documentation.
• Coordinate annual faculty promotion review with President.
• Coordinate annual evaluation process.
• Monitor compliance with state and federal guidelines; maintain proper documentation and employee files; prepare for state and federal audits.
• Travel to off-campus locations, when needed, for employee assistance.
• Conduct employee exit processes.
• Maintain OSHA 300 Report
• Maintain Campus Safety Report.
• Maintain Microsoft Campus Calendar.
• Serve as college Records Coordinator. Prepare annual Records Holding Report; maintain, prepare and submit certificates of destruction; disseminate information on state records disposal guidelines.
• Work with Vice President of Finance and Human Resources to prepare proposed, revised and estimate personnel budgets.
• Other duties as assigned by supervisor and/or college administration.

Strength requirements (physical demands) – Mental and Visual Demand:

• Sedentary work – involves sitting some of the time; involves mobile accessibility to entire school and off-campus locations.
• Lift up to 10 pounds on occasion; lift, carry, push, or pull objects occasionally.
• Requires mental and visual attention to detail.

GENERAL REQUIREMENTS:

This position requires interpretation and problem solving skills concerning a variety of issues including accounting, budget and human resources. Must be proficient in mathematical operations and possess good language and communications skills. Must be able to interpret a variety of instructions furnished in written and oral form. Must be proficient in Microsoft Suite software.

Background checks will be completed on all new hires. A background release will be obtained authorizing TCAT-Nashville to complete a background check which includes the following:

• Sex Offender Registry Driving History
• County Criminal National Criminal Database
• Federal Criminal Sanctions and Disciplinary Database Financial (if appropriate for position)

SALARY: $42,276.00 - $52,845.00 Commensurate with education and experience.

APPLICATION DEADLINE: Review of applications will begin immediately, and applications will be accepted until position is filled.

SPECIAL INSTRUCTIONS TO APPLICANTS: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants will be subject to a background check.

TBR does not discriminate on the basis of race, color, religion, ethnic or national origin, sex, disability, age, status as a covered veteran, or genetic information in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Melanie Buchanan, Vice President, melanie.buchanan@tcatnashville.edu, 615-425-5570.

The Tennessee College of Applied Technology Nashville policy on non-discrimination can be found at https://tcatnashville.edu/about/non-discrimination-statement.

Title IX/Title VI/ADA Employer “A Tennessee Board of Regents Institution”

Pay: $42,276.00 - $52,845.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person