Administrative Assistant III (CAR III)

Job Title: Administrative Assistant Representative III
Location: Shawnee, Oklahoma 74801
(This is working ON-SITE)
Schedule: Monday – Friday 8 am to 5 pm
Pay: $21.03 per hour

Job Overview:
We are seeking a detailed Administrative Assistant to serve as the frontline for customer service and client support. This role manages daily office operations through document handling, administrative coordination, and high-quality customer service. Ideal candidates excel in organization, accuracy, and working in a structured environment.

Qualifications - You must meet all qualifications and be able to perform all of the duties

• Strong communication verbal and written, grammar and punctuation, spelling
• MS Suite, Word Excel, Outlook must have intermediate skills
• Follow oral and written instructions
• Operation of office equipment
• Excellent interpersonal skills, working with team
• Knowledge or preparing charts and graphs
• Basic bookkeeping, mathematics
• Inventory Techniques
• Telephone procedures
• Filing and preparing documents

Responsibilities and Duties

• Client and patient registrations
• Answering phones, processing WIC benefits
• Insurance verification and assisting patients with new or renewal applications
• Initiates and handles correspondence relating to a special field or program regarding agency or program rules, policies, procedures, or requirements.
• Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs several tasks such as posting and recording data.
• Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.
• Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.

Why Work for Galt Staffing
Galt Staffing is a non-profit staffing agency with the mission to provide, promote, and expand employment opportunities for individuals with disabilities. We give priority in hiring individuals with disabilities including medical, physical, and psychological conditions.

Galt has and will continue to create a better workplace – one in which employers have access to skilled and motivated workers, and people of all abilities can find meaningful, sustaining work.
A devoted and friendly team that is there to help you every step of the way in advancing your career.

Job Application Process
Galt Staffing utilizes online forms and electronic signatures throughout the hiring process. As an employer of people with disabilities, we understand assistance or accommodation may be required. Should you need to complete an application in-person, please email recruiting@galtfoundation.org.
Note: Please allow five (5) business days to process your application.

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