Marketing & Operations/ Executive Assistant

About the job

We are seeking a highly motivated and detail-oriented Operations & Marketing/Executive Assistant to join our high-end luxury wholesale jewelry company based in Midtown, Manhattan, NY.

This is a full-time, in-person position.

The ideal candidate is professional, dependable, and interested in building a long-term career within the luxury jewelry industry.

Company Description

Since 1940, our house has remained proudly family-owned, built on a legacy of trust, expertise, and an uncompromising passion for exceptional jewelry. For generations, we have upheld a commitment to craftsmanship, exclusivity, and timeless design while continuing to evolve for a new era of luxury.

Located in the heart of the Diamond District, we have spent decades sourcing some of the world’s most extraordinary colored gemstones. Every piece begins with a story — meticulously researched, carefully selected, and brought to life through an unwavering attention to detail.

Our focus has always been on individuality and excellence. From rare, high-grade gemstones to one-of-a-kind custom creations, each design reflects a deep appreciation for artistry and the pursuit of the exceptional.

Today, we continue to build on this heritage with a team that values creativity, precision, and a shared passion for luxury craftsmanship.

Role Description

This is a full-time, on-site role for an Operations & Marketing Assistant/Executive Assistant, located in Midtown, New York, NY.

The individual will:

• Provide high-level administrative support in a fast-paced luxury jewelry environment
• Handle scheduling, correspondence, and day-to-day operations with a high level of organization and discretion
• Assist in managing the brand’s online presence through content creation, posting, engagement, and brand storytelling
• Capture photo and video content of jewelry pieces for social media, website use, sales presentations, and client demonstrations
• Communicate closely with the sales team to support daily requests, coordinate client needs, and ensure seamless internal operations
• Assist with client outreach and help maintain strong relationships with existing and prospective clients
• Contribute to delivering a refined luxury experience that reflects the heritage and standards of the brand

Qualifications

• 1–3+ years of experience in administrative support, office management, marketing, social media, or a client-facing role (luxury, fashion, retail, or jewelry experience preferred)
• Strong communication and customer service skills with the ability to engage effectively with clients, team members, and stakeholders
• Strong understanding of Instagram and digital content creation, including posting, engagement, and brand storytelling
• Proficiency in creating basic photo and video content using a smartphone, camera and/or editing tools (e.g., CapCut, Adobe Lightroom, Canva, or similar)
• High attention to detail and strong aesthetic sensibility, particularly in luxury or visual product presentation
• Proficiency with office software, CRM systems, and digital marketing platforms
• Familiarity with market research and business development support
• Strong organizational skills with the ability to multitask and manage competing priorities in a fast-paced environment
• Excellent written and verbal communication skills with a polished, professional tone
• Ability to handle confidential information with discretion and professionalism
• Comfortable working closely with sales teams and high-value client interactions
• Self-starter with a proactive attitude and ability to take initiative without constant supervision
• Prior experience in the luxury or jewelry industry is a strong plus

Position Details:

• Location: Midtown, Manhattan, NY
• Schedule: Full-time, in-person
• Compensation: $55,000 – $80,000 per year (based on experience), with opportunities for long-term growth and advancement within the role.
• Employment Type: Long-term opportunity

If preferred, you may also submit your resume along with any relevant portfolio or work samples directly to sales@hajibay.com

Pay: $55,000.00 - $80,000.00 per year

Location:

• New York, NY 10036 (Required)

Ability to Commute:

• New York, NY 10036 (Required)

Work Location: In person