Executive Assistant

About Us
GMA Accessories, Inc., operating as Capelli New York, is a leading U.S. manufacturer and distributor of apparel, footwear, fashion accessories, handbags, jewelry, novelty and gift products, PPE, and athletic apparel for women, men, and children. Founded in 1990, Capelli New York employs approximately 600 professionals across the United States and more than 2,500 employees globally, with operations in the U.S., United Kingdom, China, Hong Kong, Germany, and Bangladesh.

Position Overview
Capelli New York is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive administrative and operational support to the Executive Vice President in our New York office. This role requires a polished professional who thrives in a fast-paced environment and is committed to building a long-term career while serving as a trusted partner to executive leadership.

Key Responsibilities

• Provide high-level administrative and executive support, including complex calendar management, recordkeeping, expense reporting, and office coordination
• Manage daily scheduling, coordinate internal and external meetings, prepare meeting materials, and record meeting minutes as required
• Arrange and coordinate executive appointments, calls, and travel logistics
• Maintain and enhance executive contact databases, ensuring accurate and up-to-date information
• Assist with documentation, procedures, training coordination, and operational support initiatives
• Coordinate cross-functional communication with internal teams across multiple regions
• Translate documents and assist with interpretation during meetings when necessary
• Support recruiting coordination, office maintenance initiatives, and other executive or administrative projects as assigned
• Maintain strict confidentiality while handling sensitive and proprietary information

Qualifications

• Minimum of 5 years of relevant executive administrative experience
• Demonstrated professionalism, discretion, and strong ethical standards when managing confidential matters
• Excellent communication and interpersonal skills with the ability to engage stakeholders at all organizational levels
• Exceptional organizational skills with strong attention to detail and ability to manage multiple priorities
• Experience with database and records management systems
• Ability to thrive in a dynamic, fast-paced environment with a flexible and solutions-oriented mindset
• Proficiency in Microsoft Office Suite (Word and Excel required); SAP experience is a plus

How to Apply
Qualified candidates are encouraged to submit their resume to staff.hiring@capellinewyork.com.

Equal Opportunity Employer Statement
GMA Accessories dba Capelli New York is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or any other protected status in accordance with applicable laws.

Pay: $80,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person