Human Services Assistant
- The State of Kansas
- Gardner, KS, USA
- $32,760 yearly
Job Description
Job Posting closes: Open Until Closing
Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered.
Kansas Department for Children and Families | www.dcf.ks.gov
Prevention and Protection Services
Kansas City Region / Negotiable within Kansas City Region
Veterans' Preference Eligible: Yes
Compensation: $32,760.00 annually $15.75 hourly. Salary may be dependent upon the candidate’s qualifications and experience.
- Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
- Creation of and contribution to your personal KPERS defined Retirement benefit
- 9-10 paid, annual holidays
- 12 paid, annual vacation days
- 12 paid, annual sick days
- 1 paid Discretionary Day
- Your personal life insurance policy equal to 150% of your starting salary
- This benefits package represents additional annual compensation.
Visit the Employee Benefits page for more information.
The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose!
This position serves as a member of the Prevention and Protection Services (PPS) Family and Child Tracking System (FACTS) within the regional Support Services process. The position also requires a commitment to work effectively with all other PPS Units, Foster care Liaisons, Title IV-E, Contractors, and DCF Divisions in providing a harmonious work environment that is conducive to improving agency outcomes, office operations and a productive working relationship in the community. This position may be required to provide coverage in other service centers within the assigned region. This position is part of a service delivery team responsible to provide quality entry for Federal Funding and payments to contractors, while performing a variety of tasks to meet service needs of children in families where abuse or neglect is suspected or are at risk for abuse and neglect. This position also involves performing a variety of tasks and entry to ensure the service needs are being met for children who have been referred to family preservation, foster care, or adoption service. The incumbent is expected to demonstrate a commitment to customer service and will participate fully in team activities in support of the Agency mission. Maintain the FACTS System to ensure accurate information is documented in a timely manner. Data entered into this system demonstrates the activities meet Federal, State, the agency and statutory requirements and is used in making critical decisions impacting statewide programs pertaining to child safety.
This position requires considerable independent judgment and action. Employee exercises judgement in day-to-day work, operating with minimal supervision while understanding policy in different areas of the agency including but not limited to Child Protect Specialist (CPS), Independent Living (IL), foster care, Contractors, Protection Report Center (PRC), IV-E and others to enter correctly into the Federal Database with minimal to no errors. Employees will set their own priorities for daily activities determining the most appropriate.
View the full position description:
Minimum Qualifications: *If a driver’s license is required, a copy must be sent to your recruiter following the interview. * Valid Driver’s License (must maintain valid driver’s license throughout employment).
High School diploma or equivalent.
Preferred Qualifications: Two years of experience in general office, clerical and administrative support work.
Post-Offer, Pre-employment Requirements:
Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment.
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199.
Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
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Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
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Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
- State of Kansas online application
- Resume
- Cover letter
- Legible copy of valid driver’s license (if driver’s license is required)
- Transcripts** (if educational requirements are listed for this position)
**If degree is a requirement listed, transcript must show proof of graduation or degree obtained. - DD214 (if you are claiming Veteran’s Preference)
- Required documents must be uploaded by close date. Incomplete applications may not be considered.
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”.
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran’s Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
E-Verify: DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Full Position Description:
E or M
The person in this position has access to protected health information (PHI) under the provisions of the Heath Information Portability Act of 1996 (HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPAA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The person will receive training in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement.
In addition to the tasks listed below, the incumbent is expected to communicate the Mission, Vision and Guiding Principles of the agency to peers, clients and the public; identify personal strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the agency. Works in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service. Uses free time as available to assist other staff in the completion of work assignments. Contributes to a positive work environment through a positive, helpful, courteous demeanor towards staff, clients, and the general public. Adheres to appropriate standards of conduct regarding the use of leave and reports to work on time.
35%
35%
15%
10%
5%
E
E
E
E
E
FACTS System Navigation and Information Management
This position serves as a member of the Prevention and Protection Services (PPS) Family and Child Tracking System (FACTS) within the regional Support Services process. The position also requires a commitment to work effectively with all other PPS Units, Foster care Liaisons, Title IV-E, Contractors, and DCF Divisions in providing a harmonious work environment that is conducive to improving agency outcomes, office operations and a productive working relationship in the community. This position may be required to provide coverage in other service centers within the assigned region. This position is part of a service delivery team responsible to provide quality entry for Federal Funding and payments to contractors, while performing a variety of tasks to meet service needs of children in families where abuse or neglect is suspected or are at risk for abuse and neglect. This position also involves performing a variety of tasks and entry to ensure the service needs are being met for children who have been referred to family preservation, foster care, or adoption service. The incumbent is expected to demonstrate a commitment to customer service and will participate fully in team activities in support of the Agency mission. Maintain the FACTS System to ensure accurate information is documented in a timely manner. Data entered into this system demonstrates the activities meet Federal, State, the agency and statutory requirements and is used in making critical decisions impacting statewide programs pertaining to child safety.
Information Verification and System Management
This position is responsible for analyzing information received, extracting or selecting appropriate elements for entry, and understanding and ensuring accurate correlation between the selected entry and various program possibilities. In an ongoing role, this position will review court orders for accuracy prior to entering the required elements in FACTS. This may involve verbal conversations with PPS line staff, review of the case hard file or research in other available systems. This position will access and use statewide reports as a resource for reviewing accuracy of existing data within FACTS. Additionally, statewide reports will be utilized to manage and anticipate upcoming deadlines for key elements to be entered into FACTS. Statewide reports will be reconciled with our Providers and PPS direct service staff to ensure missing information is entered and consistency between worker records and the system is present. This position will ensure all actions occurring within their region related to FACTS, comply with State and Federal requirements. This position will build and maintain strong working relationships with external customers to create a process of information sharing which allows for timely and accurate reporting and entry. This position is consistently reviewing their work by using available tools and resources. This position will correct and resolve data entry errors immediately upon discovery. The work of the position is monitored through supervisory oversight, a centralized data unit and is within scope of the statewide program case review.
System Liaison
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