Temporary Project Coordinator

Gilbert Mechanical, a Legence company

For more than 40 years, it has been Gilbert's mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas. Gilbert’s philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.

Position Duration & Employment Status:
This role is expected to last approximately six (6) months and is classified as a temporary position. While there is a possibility of conversion to a regular, full-time role based on individual performance, business conditions, and organizational needs, there is no guarantee of continued employment beyond the initial assignment.
Key Responsibilities

Duties include, but are not limited to, the following:

• Manage Invitations to Bid, construction documents, drawings and schedules.
• Work with Project Managers to prepare proposals, compile pricing from multiple trades and send to bidding general contractors.
• Work with Project Managers to assemble formal responses to Requests for Proposal from general contractors and owners.
• Assist with marketing campaigns to update customers on current projects and secure future projects.
• Provide administrative support for Project Managers.
• Maintain communications with contractors and owners via phone and email.
• Assist with the permit application process.
• Manage licensed professional’s credentials and continuing education.
• Assemble construction documents and cut sheets for use by field foremen.

Skills/Knowledge Required
The qualified candidate will possess but not be limited to the following:

• Must be well versed using Microsoft Office specifically Excel, Word and Outlook.
• Excellent math, organizational, interpersonal and communication skills including being able to recognize and correct grammar and spelling errors.
• Ability to interact professionally with all levels of staff and customers with discretion and good judgment.
• Ability to take direction well and follow through independently, prioritizing multiple projects in a fast paced environment.
• Understanding basic construction terminology and processes is a plus.
• Ability to learn various project management software programs and marketing software

Hourly Compensation: $25-$30
#LI-JS1 #LI-Onsite

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
Benefits Overview
Financial Benefits: 401(k) retirement savings plan
Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.
Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.
Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law

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