Invoice Processor / Payroll Assistant

Job Title: Invoice Processor / Payroll Assistant

Job Description

The Invoice Processor and Payroll Assistant plays a crucial role in managing company cash flow and employee pay by processing vendor invoices, verifying timesheets, and preparing payroll data. This position requires the reconciliation of invoices, ensuring compliance, resolving payment discrepancies, and maintaining accurate financial and employee records to support both HR and Accounts Payable functions.

Responsibilities

• Receive, verify, and code invoices for accuracy, matching them against purchase orders (POs) and contracts.

• Ensure invoices are approved by appropriate personnel and enter data into accounting systems or ERPs.

• Reconcile vendor statements and resolve disputes regarding payments.

• Manage invoice archiving, digital filing, and audit documentation.

• Maintain accurate, confidential electronic records for employees and vendors.

• Prepare reports, including invoice aging and payroll summaries.

Essential Skills

• Minimum of 3 years experience in accounts payable, payroll, invoice processing, and invoicing.

• Proficiency in payroll processing and purchase order management.

• Proficiency in UKG

• Strong data entry skills, particularly in Excel.

Additional Skills & Qualifications

• High school diploma required; Associate's or Bachelor's degree in Business preferred.

• High attention to detail, effective time management, and ability to handle confidential information.

Work Environment

This position is 100% onsite, working Monday through Friday with an 8-hour shift. Start and end times are flexible.

Job Type & Location

This is a Contract to Hire position based out of Bryn Mawr, PA.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bryn Mawr,PA.

Application Deadline

This position is anticipated to close on May 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.